Project Management: Staff Recruitment & Selection Process Project

This project management assignment solution details the development of a new staff recruitment and selection process for a local mail distribution center. It includes identifying necessary documentation, defining stakeholders and their interests, and creating a project plan with resource allocation and budget estimation. The solution also addresses risk management, health and safety hazards, and team responsibilities. Key activities covered are employee hiring, project planning, job description creation, and process improvements. The project plan incorporates a work breakdown structure (WBS), Gantt chart usage, and considerations for strategic planning and team motivation, aiming for project approval and successful implementation within a three-month timeframe. This document is available on Desklib, where students can find a wealth of academic resources, including past papers and solved assignments.

Running head: PROJECT MANAGEMENT
Project Management
Name of the student:
Name of the university:

1PROJECT MANAGEMENT
Activity 1
1. Being employed as a project management team member in a local mail distributing
centre, the person is responsible to select and recruit new employees for their project team. For
successful accomplishment of the project team the documentation and information that are
needed to be accessed are as follows:
 Feasibility report and project charter
 Design document according to the project specification
 Work plan document or estimation
 Traceability matrix
 Risk tracker
 Change management and test document
 Technical and other functional document
2. The content of a project scope document are- project deliverable, project acceptance
criteria, project exclusion, project constraints and project assumptions as well.
Activity 2
In order to develop an employee recruitment process in a mail distributing centre, the list
of project stakeholders those have been defined include owners, employees, community,
insurance companies, consumers and executive HR manager. The interest, power or authorities
that the stakeholders have are as follows:
Stakeholder name Interest Authority

2PROJECT MANAGEMENT
Employee To enhance skills and
knowledge
To improve work process
Owners Increase profitability To improve the productivity
workforce
Community To support new business To provide employee
opportunity
Insurance companies To reduce employer issues To discover workforce
Consumers To provide feedback To serve enough profit to the
business
Executive HR manager To develop the hiring process To recruit suitable employees
Activity 3
To
The Executive HR
Subject: Clarification from delegating authority
Respected Sir,
I would like to inform you that due to lack of certain process and approaches of the
selection and recruitment process our local mail distribution centre is facing major problem in
our new project. It has been identified that most of the distribution and manufacturing sectors of
United States are currently facing major challenges in their business. In order to serve both the
domestic and global demand of the consumers certain changes I would like to request to be

3PROJECT MANAGEMENT
made. I think for mitigating the technical challenges, our company must remain competitive in
the market in terms of products and services. I think for maintaining business profitability,
technology and processes improvements are necessary because it can drive down both the
operational and functional costs. The visibility must be increased with larger amount of
investment. Not only this but also I think that the Chief Information Officer should improve the
security of the legal, accounting and technical components. I think that the professional should
think deeper about the risk mitigation strategies and data security best level best practices.
I shall be thankful if you go through the list of changes in the project parameters for
which I have requested. Kindly, look into the requests and took necessary actions for those.
-Thanks and regards
- Supervisor
-Local mail distribution centre
Activity 4
The local mail distribution centre wants to create a job description which identifies the
limits on responsibility and reporting requirements as well. The job duties and responsibility of
the team members of the project are as follows:
 They should answer all the questions raised by the employees
 To process all the incoming mails
 Document creation and distribution
 Server consumer services to all the employees
 To serve as a point of contact with vendor benefits and administration

4PROJECT MANAGEMENT
 Computing system maintenance through inserting and upgrading data
 Appointment setting and meeting arrangement
 Report compiling and spreadsheet preparation
The rest of the qualities of competence are below:
 Possess very strong interpersonal skill
 Skills to control and monitor the ongoing work activities
 Must have ability to prioritize the work plans
Activity 5
Mission statement: The mission statement of the local mail distribution company is to
serve secured, safe and possible highest communicating environment to the employees and the
consumers
Vision statement: To provide commitment to the consumers for demonstrating
professionalism
Business strategy and operation:
 Commitment to the stakeholders
 Commitment to the consumers
 Commitment to the employees
 To develop teamwork and trust among the employees and consumers
 To implement corporate social responsibilities and ethical behavior and integrity

5PROJECT MANAGEMENT
Activity 6
The responsibility of the bakery company is to launch and sale new bakery item for both
the existing and new consumers. In order to undertake such project the required resources
include human resources, materials and baking equipments as well. For accessing these resources
the company will require outsourcing. The internal and external stakeholders of the company are
responsible to access the needful resources to accomplish the project. Experienced chef has been
hired to make the new bakery food item tastier in terms of quality and flavor than the other
bakery shops.
Activity 7
7.1 Development of project plan
WBS Task Name Duration Start Finish Predecessors
Resource
Names
0
Employee hiring
schedule
49 days
Thu
2/22/18
Tue
5/1/18
1
Identification of the
hiring needs
5 days
Thu
2/22/18
Wed
2/28/18
Project
manager
2
Development of project
planning
4 days
Thu
3/1/18
Tue 3/6/18 1
Operation
manager ,Proj
ect manager
3 Creating job description 6 days Wed Wed 2 HR manager

6PROJECT MANAGEMENT
for the local mail
distribution center
3/7/18 3/14/18
4
Post and promotion of
job opening
4 days
Thu
3/15/18
Tue
3/20/18
3
HR
manager ,Ope
ration
manager
5 Recruiting 8 days
Wed
3/21/18
Fri
3/30/18
4 HR manager
6 Screening interview 5 days
Mon
4/2/18
Fri 4/6/18 5 HR manager
7 Face to face interview 3 days
Mon
4/9/18
Wed
4/11/18
6 HR manager
8
Assessment of the
applicants
2 days
Thu
4/12/18
Fri
4/13/18
7
HR
manager ,Ope
ration
manager
9 Background assessment 6 days
Mon
4/16/18
Mon
4/23/18
8 HR manager
10 Decision making 2 days Tue Wed 9 Project

7PROJECT MANAGEMENT
4/24/18 4/25/18 manager
11 Reference checking 2 days
Thu
4/26/18
Fri
4/27/18
10
HR
manager ,Proj
ect manager
12
Hiring employee for the
local mail distribution
centre
1 day
Mon
4/30/18
Mon
4/30/18
11 HR manager
13 On-boarding 1 day Tue 5/1/18 Tue 5/1/18 12
HR
manager ,Ope
ration
manager
Employee hiring schedule
Identification of the
hiring needs
Development of
project planning
Creating job
description for the
local mail distribution
center
Post and promotion
of job opening
Recruiting
Screening interview
Face to face
interview
Assessment of the
applicants
Background
assessment
Decision making
Reference checking
Hiring employee for
the local mail
distribution centre
On-boarding

8PROJECT MANAGEMENT
Figure 1: WBS of the project plan
(Source: created by author)
Project manager Responsible to control and monitor the project
progress
HR manager Responsible to hire employee depending on
their skills and knowledge
Operation manager Responsible to manage the project operation
Activity 8
In order to reduce the work load from the project team members, the two different project
management tools those have been selected are Gantt chart and Project management software.
Gantt chart helps to illustrate the schedule of the project to represent the interdependency
of all the associated project activities. Regardless of the type of the project the Gantt chart are
used by the project managers. This project has initially high financial values and high level of
risk exposure but it become simpler with the help of the Gantt chart.
Besides this, project management software is used by the project manager to track the
complexity of the project. It helps to make specific changes in the project constraints.
Activity 9
9.1 Health and safety hazards
 Incorrect appointment on health and safety personnel

9PROJECT MANAGEMENT
 Uneven and narrow walkways for the person who are shifting the furniture
 Inaccurate preparation of first aid
 Incorrect exit signs
 Absence of fire allocation notice
9.2 Risk management plan
In order to avoid the injury issues of health and safety hazards that might occur while
shifting the office furniture from one location to another a risk management plan is needed to be
implemented by the company.
Appointing health and safety personnel: Health and safety personnel should be hired to
make oversee workplace health and safety of the local mail distribution company.
Erect hazard signs: In the narrow walkways and other uneven steps, a safety sign should
be put to alert the employees.
Preparing first aid: First aid kits should make available for the employees
Activity 10
WBS Task Name Duration Start Finish Predecessors
Resource
Names
Cost
0
Employee hiring
schedule
49 days
Thu
2/22/18
Tue
5/1/18
$5,832.00
1 Identification of 5 days Thu Wed Project $600.00

10PROJECT MANAGEMENT
the hiring needs 2/22/18 2/28/18 manager
2
Development of
project planning
4 days
Thu
3/1/18
Tue
3/6/18
1
Operation
manager ,Pr
oject
manager
$928.00
3
Creating job
description for the
local mail
distribution center
6 days
Wed
3/7/18
Wed
3/14/18
2 HR manager $480.00
4
Post and promotion
of job opening 4 days
Thu
3/15/18
Tue
3/20/18 3
HR manager
,Operation
manager
$768.00
5
Recruiting 8 days Wed
3/21/18
Fri
3/30/18
4 HR manager $640.00
6
Screening
interview
5 days Mon
4/2/18
Fri
4/6/18
5 HR manager $400.00
7
Face to face
interview
3 days Mon
4/9/18
Wed
4/11/18
6 HR manager $240.00
8 Assessment of the
applicants
2 days Thu
4/12/18
Fri
4/13/18
7 HR manager
,Operation
$384.00

11PROJECT MANAGEMENT
manager
9
Background
assessment
6 days
Mon
4/16/18
Mon
4/23/18
8 HR manager $480.00
10 Decision making 2 days
Tue
4/24/18
Wed
4/25/18
9
Project
manager
$240.00
11
Reference
checking 2 days
Thu
4/26/18
Fri
4/27/18 10
HR manager
,Project
manager
$400.00
12
Hiring employee
for the local mail
distribution centre
1 day
Mon
4/30/18
Mon
4/30/18 11 HR manager $80.00
13 On-boarding 1 day
Tue
5/1/18
Tue
5/1/18 12
HR manager
,Operation
manager
$192.00