Reflective Paper on Team Project Management - INF30029 SP4 2017

This reflective paper documents a student's experience and learning within a project team, focusing on project management concepts, team dynamics, and conflict resolution. The student, acting as a business analyst, reflects on the significance of the project, the risks encountered, and the team dynamics that influenced performance. Key learning outcomes include understanding team dynamics, managing differences, and the importance of clear roles and responsibilities. The paper delves into decision-making processes, highlighting the challenges posed by diverse team backgrounds and the need for effective collaboration. The student applies project management theories to analyze conflict situations and proposes strategies for resolution, such as accommodation, compromise, and collaboration. The reflection emphasizes the importance of rational decision-making, considering facts, values, and potential threats to project success. The assignment was completed for Swinburne University of Technology, INF30029 – Information Technology Project Management SP4 2017.

Running head: REFLECTIVE PAPER ON TEAM PROJECT
Reflective Paper on Team Project
Name of the Student
Name of the University
Author note

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REFLECTIVE PAPER ON TEAM PROJECT
Executive Summary
The report shows reflection of my experiences as part of project team and an individual
participation in the team. My experiences are recorded in the table in your responses column. My
experiences show analysis of my learning and understanding. The paper focuses on the experiences
from identification and analysis of learning of project management concepts in project team. The
previous theories on project management concepts are also taken and illustrated briefly. The
theories contribute towards learning of better project team management. Finally, the paper shows
how the project management concepts learning will help me on future growth.

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REFLECTIVE PAPER ON TEAM PROJECT
Table of Contents
Executive Summary.............................................................................................................................1
Introduction..........................................................................................................................................3
Project management.............................................................................................................................4
Concepts...............................................................................................................................................4
Team member dynamics......................................................................................................................5
Team composition and.........................................................................................................................8
Process..................................................................................................................................................8
Detailed learning analysis....................................................................................................................9
Conclusion..........................................................................................................................................12
References..........................................................................................................................................12

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REFLECTIVE PAPER ON TEAM PROJECT
Your Name: Your student ID:
Area / Concept Specific aspect / area of focus Your response
Introduction
Introduction to your project team and
I was assigned as business analyst for the project te
to give recommendations and assessment of chang
company to achieve goals, objectives and delivering
stakeholders. My project team consists of project m
analyst, subject matter expert and project spon
functional manager.
your role within it.
[50 – 100 words]
Project management
Comment on the project
Concepts
significance, aims and objectives
The significance of the project is developing inter
cooperation among team members. The other majo
that project helped to improve decision making pro
the project was to initiate ideas and implement th
development of project. The objectives of the
interact and cooperate among team members to im
development.
My learning from this experience is that developing
a team requires team members to collaborate effect
requirement for maintenance of team members in a
avoid conflicts among the members.
and what you have learnt from this
experience.
[100 words]
Identify and explain one or two key
problem[s]/risk[s] encountered and
describe your response and why that The risks encountered were decision making probl
among team members. The decision making probl

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REFLECTIVE PAPER ON TEAM PROJECT
to untimely reporting of project status and issue
manager. The conflict among team members o
members having different perceptions and viewpoin
approach was chosen.
My responses for these problems were that the
reporting could have been solved if we were atten
project. The other problem was due to members
perceptions however, it could have been solved
perceptions were used effectively. This approa
because these two problems are major problems an
development of project.
[100 words]
Team member dynamics
Explain what team dynamics worked
well during the semester and why.
What insights will you take into
The team dynamics helped to evaluate the team
through analyzing different personalities and indivi
The working relationships among the team members
to work effectively and efficiently. The overall te
improved through team dynamics. The team dynam
during the semester because team dynamics encour
members to actively participate in the team w
dynamics also helps to get the best out of the
members in the team project.
The insights that I will take for future are tha
effectively and respecting different people’s
viewpoints.
future projects?
[100 words]

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REFLECTIVE PAPER ON TEAM PROJECT
Identify one or two key team
dynamics [positive or negative]
The positive key team dynamic was getting best o
team members and negative key dynamics was dem
team members. These team dynamics impac
performance in a way that it helped to improve pe
individual team member. These team dynamics
through respecting viewpoints and perceptions o
members. The project manager taken viewpoints
every individual in the project team and evaluate th
single objective for the whole team.
My key learning outcomes were that I got to know
team and how to handle differences among the team
which impacted your team’s
performance?
Explain how these were managed.
Describe your key learning
outcomes? [100 words]

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REFLECTIVE PAPER ON TEAM PROJECT
Team composition and
Identify one aspect that:
The aspect that worked well was the clear role, responsibilities and
leadership among team members. The roles and responsibilities of
each and every team member were clear. All the team members
managed and achieved their responsibilities effectively and
efficiently. The team members contributed effectively towards the
development of the project.
The aspect that did not worked well was good decision making
process of the team project. The team members were from different
backgrounds having different personalities and behavior that
contributed to complex decision making process. It took time for
team members to interact and understand each other viewpoints and
perceptions.
Process
1. Worked well
2. Did not work so well.
/2Explain your choice using one
illustration for each from your weekly
progress reports to support your
choice. [100 words]

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REFLECTIVE PAPER ON TEAM PROJECT
Detailed learning
analysis
Pick one of the above areas [project
management concepts; team
The decision making process event in the chosen area that is project
management concepts leads to significant learning for future project
team management. The decision making process event shows that the
project management concept is eventually dependent on decision
making process. The decision making process event helps to
understand how to make decisions effectively including contribution
of opinions from different team members. The decision making
process should not be entirely of an individual whether it is a project
manager or a staff in a team project. The learning that it gives is
better management of a project team without any conflicts and issues.
member dynamics; client
relationship; team composition and
process].
Pick one event/situation in your
chosen area that lead to significant
learning and describe it [100 words]
Outline why you think this I think the decision making process event came in the project team
because every individual in the team come from different
backgrounds. The team members have different behaviors,

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REFLECTIVE PAPER ON TEAM PROJECT
personalities, understanding and knowledge that pose a challenge for
the project team. The different understandings often contribute
towards major conflicts however in this project team it was minor.
The event of decision making process occurred due to team members
not collaborating effectively and interacting properly. The interaction
is necessary for any team work as it helps towards growth of the team
and project. I think decision making process can be solved through
utilizing knowledge of individual team members.
event/situation occurred /came to be
[100 words]
/9
Identify an appropriate academic Project management can be considered as a discipline which can be
used for principle, procedure and policies for managing a project
from various kinds of concepts through competition. Project
management generally focuses on planning, organizing and
implementation of a project. The plan for project management
generally focuses on effective and efficient guiding of a project that
is from start to finishing of a project. It mainly deals with delivering
the outcome of a project within time and budget. It is considered to

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REFLECTIVE PAPER ON TEAM PROJECT
be helpful for dealing with two major issues like conflict and decision
making problems. There are large numbers of benefits obtained from
project management techniques like:
Delivery of services in a better way: Project management provides
a roadmap which can easily follow and lead to completion of project.
Improved customer satisfaction: With the help of project
management concepts a project is done on time and within stipulated
budget which ultimately makes the client happy. Smart project
management gives some kinds of tools which are considered to be
beneficial for establishment of customer and manager relationship.
Growth and development within the team: Positive result from a
project does not provide only command and result but it will allow
the team to provide ways in much efficient way.
Better flexibility: One of the greatest benefits of project
management is that it provides flexibility. Project management helps
in mapping out of proper strategy which can be used for completion
of a project.
Increases risk assessment: When the various kinds of players are
lined up and proper strategy is in place and potential risk may come

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REFLECTIVE PAPER ON TEAM PROJECT
in proper place. Project management provides a platform for red flag
before working on the completion of a project.
There are large numbers of methodologies which are applied by
project managers for proper management of projects. These
methodologies are Agile, Critical chain project management
(CCPM), Critical Path method, Prince2 and lastly waterfall.
Project management concepts generally consist of series of steps like
 Proper defining of project goals.
 Proper outlining of steps needed for achievement of
goals.
 Proper identification of resources needed for
accomplishment of project
 Analyzing of budget and time which is needed for
completion of project.
 Overseeing of implementation and various kinds of
execution which is needed for completion of project.
 Lastly providing proper outcomes.
theory to deepen your insights into
what happened, why and to critique

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REFLECTIVE PAPER ON TEAM PROJECT
how you managed the issue.
Briefly introduce [and reference]
your chosen academic theory.
Justify your choice.
[400 words]
Using your chosen theory explain
how this helps you to gain deeper Conflict in project management can be tackled or overcome by a
number of ways. Conflict within a team may be deal with the help of
softer skills and techniques. Project manager should understand the
pressure which is generally associated with achieving of objectives
overcoming various kinds of conflict. Conflict can easily arise from
various kinds of people like managers, clients, senior management,
team members and sub-contractors. Various kinds of causes of
conflict in a project are
 Independency of task.
 Bad or improper leadership by project manager
 Improper authority given to various project manager
 Insufficient communication and understanding of various