Refurbishment Project Plan: Teaching Rooms & Computing Labs London

This project document outlines a refurbishment project focused on teaching rooms and computing labs at the London campus of QA Higher Education (QAHE). The project aims to update the interior design, replace outdated equipment, and install advanced software to create an excellent learning environment. Key aspects covered include a project initiation document (PID) with budgetary information, timescales, objectives, and approach. The document also presents a stakeholder analysis, a Gantt chart illustrating project timelines, and a risk register. Furthermore, it features an analysis and critique of the potential relevance of PRINCE2 as a project management methodology, concluding with a recommendation on its suitability. This document is intended to provide a structured overview of the project's planning and execution phases.

Project Management
1

Table of Contents
Task 1...............................................................................................................................................3
Project Initiation Document (PID)750.............................................................................................3
Budgetary Information.....................................................................................................................3
Timescales.......................................................................................................................................3
Objectives of the Projects................................................................................................................3
Approach of the Project...................................................................................................................3
Key Staff..........................................................................................................................................3
Stakeholder Analysis.......................................................................................................................3
Task 2 120........................................................................................................................................3
Gann chart........................................................................................................................................3
Critical path.....................................................................................................................................3
Task 3 600........................................................................................................................................3
Risk Register....................................................................................................................................3
Task 4...............................................................................................................................................4
Short Report 1000............................................................................................................................4
quality risk management plans........................................................................................................4
analysis and critique of the the potential relevance of PRINCE2 as a methodology for this project
(including strengths and weaknesses) and a recommendation as to whether or not this should be
used..................................................................................................................................................4
Conclusion.......................................................................................................................................4
References........................................................................................................................................4
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Task 1
1.1 Project Initiation Document (PID)
1.2 Project title: Refurbishment of Teaching Rooms and Computing Labs in the London
Campus.
Project Start Date: 4th February, 2018 Project Finish Date: 03rd May, 2018
Project Manger: Iulian Pascal, [e-mail] , ***5854678
Team Members: Daljit Kang, John Dwyer, Rodrigo Souza, Vlad Hadzic, Rob Manderson,
Souad Slyman (still nice people!)
Room No.: 25R, 2nd floor
Sponsored by: Managing Director with full co-operation from the Director of Operations,
[e-mail], ***4586257
Approved By:
1.2 Budgetary Information
Seria
l No.
Requirements Costs Structure Total
Costs
1 Computer Hardware [32(Comp)x£1200]+(others)£4500 £42,900
2 Software (Program or System) £3,200 £3,200
3 Furniture(IT support desks) £5,800 £5,800
4 Hardware Technician and interior
expert (labor) wages
(4x£240)18 days £17,280
5 Software engineer wages (5x£190)21 days £19,950
6 Carpenters’ Wages (6x£150)26 days £23,400
7 Painter cost(including color and
brush and others)
£23,000 £23,000
3

8 Miscellaneous £56,000 £56,000
9 Total £1,91,530
Table 1: Budgetary Information of the Project
(Source: Created by the author)
1.3 Timescales
This is short term project which is conducted by the senior students of QA Higher Education
(QAHE). The planning of this project is started at around the Easter Time and planned to set it
during the summer break of the institute. The starting date of the project is 4th February, 2018and
the finishing date is 03rd May, 2018.
1.4 Resources
The required resources of the project are the hardware equipments of the projects, IT support
Desks, classroom furniture, painting colors and others necessary materials. The technicians,
carpenters, painters and engineer group are the human resources of the project of QA Higher
Education (QAHE).
1.5 Objectives of the Projects
The main objective of the project is:
 To develop the computer lab and teaching room with updated interior design
 To exchange the old machines and equipments of the campus and to buy extra new
machines
 To refurbish the IT support furniture including some new furniture
 To install advanced and updated software to every machine
 To change the interior design of the teaching room and the computer lab
1.6 Approach of the Project
 The prime approach of the project is to create excellent learning environment at the
college campus. The QA Higher Education (QAHE) aimed to refurbish the teaching
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room and the computer lab in order to facilitate the existing and new students of the
institute.
 Review the service provided by the competitor institution in London
 Oversee the daily problems of the student and the teaching related to the infrastructure of
the institute.
 Develop the internet service in the college campus and adaptation of advanced software
(system or program)
 Determine the probable budgetary cost before initiating the project.
1.7 Key Staff
The key staff or stakeholders of this precious project are managing director, directors of
operations, project manager, project sponsor, project team, supportive staff, carpenters, painters,
hardware engineers, software engineers, product suppliers and others. The project manager is
Iulian Pascal and the managing director is Dr. ** Haden. The team members of this project are
Daljit Kang, John Dwyer, Rodrigo Souza, Vlad Hadzic, Rob Manderson, Souad Slyman and
others. There are 3 hardware engineers and 5 software engineers including 1 interior designer.
Six carpenters are there to refurbish the furniture and one painter with his helper is included in to
this project. Hardware, software and IT support toll suppliers are also in the list of stakeholders.
5

1.8 Stakeholder Analysis
Stakehol
der
Name
Contact Person Impa
ct
(Low,
Mediu
m,
High)
Influe
nce
(Low,
Mediu
m,
High)
Stakehold
ers’
contributi
on
Stakehold
er:
blockage
of the
project
Managin
g
Director
refcomp_project@gm
ail.com
***4586257
Mediu
m
Mediu
m
Provides
instruction,
guidance
and
permission
to the
Project
manager
Pay very
little
attention
to the
project
Project
manger
Iulian Pascal,
pascal-
[e-mail] ,
***5854678
High high Supervise,
monitor
and
control the
project
team and
operate the
project
Over
pressure
to the
workers to
finish the
project
before the
deadline
Team
Members
aljit Kang, John Dwyer,
Rodrigo Souza, Vlad
Hadzic, Rob
Manderson, Souad
High Mediu
m
Communic
ate with
the
external
stakeholde
Conflict
among the
team
members
to adopt
6

Stakehol
der
Name
Contact Person Impa
ct
(Low,
Mediu
m,
High)
Influe
nce
(Low,
Mediu
m,
High)
Stakehold
ers’
contributi
on
Stakehold
er:
blockage
of the
project
Slyman
team-
[e-mail] ,
***6882431
rs and
oversee the
financial
manageme
nt
single
opinion
Hardwar
e
Engineer
s
James Doyel, Nelson
Hobson and A. Smith
hard-
[e-mail]
***6882432-8
High Mediu
m
Set up the
computer’s
hardware
for the
computer
lab
Use their
own
strategy to
set up the
hardware
Software
Engineer
s
John Paul, David
Howthorn, T. Harrison,
Peter and Nicola
program-
[e-mail]
***6882439
High High Install
advanced
and
updated
program or
system to
the
computer
Difference
among
their work
efficiency
to install
the
program
and
system to
the
computers
7

Stakehol
der
Name
Contact Person Impa
ct
(Low,
Mediu
m,
High)
Influe
nce
(Low,
Mediu
m,
High)
Stakehold
ers’
contributi
on
Stakehold
er:
blockage
of the
project
.
Interior
Designer
H.M. Johnson
design-
[e-mail]
***6882456
High Mediu
m
Provide
affordable
and best
fitted
interior
deign to
the project
manager
Autonomy
of the
interior
designer
Carpente
rs
David Hobson
carpaint-
[e-mail]
***6882584
High High Refurbish
the IT
support
desks and
other
furniture of
the
institute
Back
dated
wooden
design
and style.
To set up
the
furniture
Painters John D Nicole
paint-
[e-mail]
***6881
Mediu
m
Low Painted the
class
rooms and
computer
labs with
Very slow
to color
the
classroom
s and
8

Stakehol
der
Name
Contact Person Impa
ct
(Low,
Mediu
m,
High)
Influe
nce
(Low,
Mediu
m,
High)
Stakehold
ers’
contributi
on
Stakehold
er:
blockage
of the
project
nee and
unique
look
computer
labs
Suppliers ***56565(Hardware)
***96988(Software)
4584*****(Wooden
materials)
High High Provide the
necessary
material
for the
project
High
bargaining
power of
the
suppliers
in order to
gain more
profit
form the
project
Table2: Stakeholders Analysis of the Project
(Source: created by the Author)
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Task 2
Gann chart
No. Activities Name Starting date Duration
period
(Days)
Finishing date
Refurnishing of teaching classrooms
and computer labs of London campus
of QA Higher Education (QAHE)
04/02/2018 90 03/05/2018
1 Outlining of the project report Sun 04-02-18 5 days Thu 08-02-18
1.1 recognition of project’s requirements Sun 04-02-18 1 day Sun 04-02-18
1.2 investigate project’s necessity Mon 05-02-18 2 days Tue 06-02-18
1.3 initial project aims, objectives and
scope Wed 07-02-18 2 days Thu 08-02-18
2 Stakeholder breakdown Fri 09-02-18 5 days Thu 15-02-18
2.1 recognition of key stakeholders Fri 09-02-18 1 day Fri 09-02-18
2.2 classification of the stakeholders Mon 12-02-18 1 day Mon 12-02-18
2.3 classification of stakeholders’ needs
and demands Tue 13-02-18 3 days Thu 15-02-18
3 Communicating with the IT employees Fri 16-02-18 10 days Thu 01-03-18
3.1 Implementing staffing method Wed 14-02-18 5 days Tue 20-02-18
3.2 Selection of the IT employees Mon 19-02-18 3 days Wed 21-02-18
3.3 Communicating project range and
goals with recruited workforce Thu 22-02-18 2 days Fri 23-02-18
4 classification of storage competency in
computer labs Fri 02-03-18 5 days Thu 08-03-18
4.1 dimension of overall part Sat 24-02-18 3 days Tue 27-02-18
4.2 Purchasing computer Tue 27-02-18 2 days Wed 28-02-18
5 Installing infrastructure of hardware
system Thu 01-03-18 10 days Wed 14-03-18
5.1 Installing the networking connectivity Wed 28-02-18 7 days Thu 08-03-18
5.2 Quality test of the network potency Tue 06-03-18 3 days Thu 08-03-18
6 Installing infrastructure of the
software network Fri 09-03-18 10 days Thu 22-03-18
6.1 Installation of computers networking
connectivity Fri 09-03-18 7 days Mon 19-03-18
6.2 Quality check of the network strength Fri 16-03-18 3 days Tue 20-03-18
7 Analysis of resources to refurnish the
classrooms Tue 20-03-18 5 days Mon 26-03-18
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7.1 detection of the major changes required Mon 19-03-18 1 day Mon 19-03-18
7.2 recognition of resources required Tue 20-03-18 1 day Tue 20-03-18
7.3 Selection of suppliers for resources Wed 21-03-18 1 day Wed 21-03-18
7.4 assessment of the selected suppliers Thu 22-03-18 1 day Thu 22-03-18
7.5 Purchasing of raw materials of the
project Fri 23-03-18 1 day Fri 23-03-18
8 Teaching room Refurbishment Mon 26-03-18 20 days Fri 20-04-18
8.1 recognition of required raw materials Sat 24-03-18 15 days Thu 12-04-18
8.2 Evaluating the usefulness of the raw
materials Sun 08-04-18 5 days Thu 12-04-18
9 Developing network connectivity in
the teaching room Fri 13-04-18 10 days Thu 26-04-18
9.1 recognition of necessary resources Fri 13-04-18 1 day Fri 13-04-18
9.2 necessary resources for set of
connections Mon 16-04-18 2 days Tue 17-04-18
9.3 Installation of the network Mon 16-04-18 5 days Fri 20-04-18
9.4 Quality test Mon 23-04-18 4 days Thu 26-04-18
10 Project closing Mon 23-04-18 10 days Fri 04-05-18
10.
1 Ensuring the deliverables Wed 25-04-18 2 days Thu 26-04-18
10.
2 Report script Fri 27-04-18 3 days Tue 01-05-18
10.
3 Project capitulation Mon 30-04-18 3 days Wed 02-05-18
10.
4 sanction for the project closure Thu 03-05-18 2 days Fri 04-05-18
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Task Name Start Duration Fi nish
Outlining of the
project report
Sun
04-02-18
5 days Thu
08-02-18
recognition of project’s
requirements
Sun
04-02-18
1 day Sun
04-02-18
investigate project’s
necessity
Mon
05-02-18
2 days Tue
06-02-18
initial project aims,
objectives and scope
Wed
07-02-18
2 days Thu
08-02-18
Stakeholder
breakdown
Fri
09-02-18
5 days Thu
15-02-18
recognition of key
stakeholders
Fri
09-02-18
1 day Fri
09-02-18
classification of the
stakeholders
Sat
10-02-18
1 day Sat
10-02-18
classification of
stakeholders’ needs
and demands
Sun
11-02-18
3 days Tue
13-02-18
Communicating with
the IT employees
Wed
14-02-18
10 days Tue
27-02-18
Implementing staffing
method
Wed
14-02-18
5 days Tue
20-02-18
Selection of the IT
employees
Mon
19-02-18
3 days Wed
21-02-18
Communicating project
range and goals with
recruited workforce
Thu
22-02-18
2 days Fri
23-02-18
classification of
storage competency
in computer labs
Sat
24-02-18
5 days Thu
01-03-18
dimension of overall partSat 24-02-183 days Tue 27-02-18
Purchasing computer Tue 27-02-182 days Wed 28-02-18
Installing
infrastructure of
hardware system
Wed
28-02-18
10 days Tue
13-03-18
Installing the
networking connectivity
Wed
28-02-18
7 days Thu
08-03-18
Quality test of the
network potency
Tue
06-03-18
3 days Thu
08-03-18
Installing
infrastructure of the
software network
Fri
09-03-18
10 days Thu
22-03-18
Installation of
computers networking
connectivity
Fri
09-03-18
7 days Mon
19-03-18
Quality check of the
network strength
Fri
16-03-18
3 days Tue
20-03-18
Analysis of resources
to refurnish the
classrooms
Mon
19-03-18
5 days Fri
23-03-18
detection of the major
changes required
Mon
19-03-18
1 day Mon
19-03-18
recognition of resources
required
Tue
20-03-18
1 day Tue
20-03-18
Selection of suppliers
for resources
Wed
21-03-18
1 day Wed
21-03-18
assessment of the
selected suppliers
Thu
22-03-18
1 day Thu
22-03-18
Purchasing of raw
materials of the project
Fri
23-03-18
1 day Fri
23-03-18
Teaching room
Refurbishment
Sat
24-03-18
20 days Thu
19-04-18
recognition of required
raw materials
Sat
24-03-18
15 days Thu
12-04-18
Evaluating the
usefulness of the raw
materials
Sun
08-04-18
5 days Thu
12-04-18
Developing network
connectivity in the
teaching room
Fri
13-04-18
10 days Thu
26-04-18
recognition of
necessary resources
Fri
13-04-18
1 day Fri
13-04-18
necessary resources for
set of connections
Sat
14-04-18
2 days Mon
16-04-18
Installation of the
network
Mon
16-04-18
5 days Fri
20-04-18
Quality test Mon
23-04-18
4 days Thu
26-04-18
Project closing Mon 23-04-1810 days Fri 04-05-18
Ensuring the deliverablesWed 25-04-182 days Thu 26-04-18
Report script Wed 25-04-183 days Fri 27-04-18
Project capitulation Sat 28-04-183 days Tue 01-05-18
sanction for the project closureTue 01-05-182 days Wed 02-05-18
F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T
29 Jan '18 05 Feb '18 12 Feb '18 19 Feb '18 26 Feb '18 05 Mar '18 12 Mar '18 19 Mar '18 26 Mar '18 02 Apr '18 09 Apr '18 16 Apr '18 23 Apr '18 30 Apr '18
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