Office Automation for Regional Gardens: Cloud Computing Analysis

This report provides a comprehensive analysis of office automation strategies for Regional Gardens, focusing on cloud computing solutions. It begins with an overview of cloud computing, including IaaS, PaaS, and SaaS models, and their respective advantages and disadvantages. The report then explores two distinct approaches to office automation: traditional and integrated systems, comparing their strengths and weaknesses. It recommends a combined approach, leveraging the cloud computing model, specifically IaaS, for implementing Microsoft SharePoint 2010. The report details the differences between IaaS, PaaS, and SaaS, and justifies the recommendation of IaaS for Regional Gardens, discussing potential issues and solutions. The report also includes screenshots illustrating cloud computing concepts and provides tables comparing the different models. The content is designed to aid in understanding how to enhance efficiency and streamline operations within Regional Gardens through strategic office automation.

Running head: OFFICE AUTOMATION FOR REGIONAL GARDENS
Office Automation for Regional Gardens
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1OFFICE AUTOMATION FOR REGIONAL GARDENS
Table of Contents
1. Presentation of Clod Computing for Regional Gardens..................................................2
2. Office Automation System of Regional Gardens Ltd.......................................................2
1. Two Different Approach of Office Automation in Regional Gardens..........................2
2. Advantages and Disadvantages of each Approach......................................................3
3. Recommendation for using an Approach of Office Automation.................................4
3. Web Infrastructure of Regional Gardens.........................................................................5
1. Difference between IaaS and PaaS Infrastructure......................................................5
4. Implementing Microsoft SharePoint 2010 in Regional Gardens.....................................7
1. Difference between IaaS, SaaS, and PaaS....................................................................7
2. Recommendation among three models for SharePoint Service...............................11
3. Issues with the recommended model.......................................................................11
Dealing with the issues..................................................................................................12
References.........................................................................................................................13
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1. Presentation of Cloud Computing for Regional Gardens
(Screenshot: Slide 1)
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(Screenshot: Slide 2)
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(Screenshot: Slide 3)
All the services that are included in the Information Technology are delivered by the
process of cloud computing. The services are mainly done on the tools that are web-based and
applications that are web based. The cloud system helps to keep the files safe in a remote
storage instead of keeping them in the system hardware.
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(Screenshot: Slide 4)
The service of cloud computing provides many services to all the companies that uses
the system.
1. Cost: The cost of the overall software and hardware are decreased by the help of cloud
computing.
2. Speed: Generally the speed of all the computer services that are demanded by the
companies and businesses are fulfilled by cloud computing in a very fast way.
3. Global Scale: The cloud computing helps to increase the elasticity of the service that are
provided by the providers of cloud computing.
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4. Productivity: Helps to increase the productivity of the company by reducing the cost and
increasing the speed of the processes.
5. Performance: The work that is done by cloud service providers are done at a high speed.
6. Reliability: The cloud computing helps to securely store all the data that are stored in
the cloud.
(Screenshot: Slide 5)
IaaS is one of the form of cloud computing, which generally provides computer resource
that are virtualized on internet. IaaS is a model that helps the organizationfor outsourcing the
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equipment of computing and all the resources including the storage, networking, and many
more
(Screenshot: Slide 6)
PaaS is a model of cloud mainly designed for the software developers, which narrows
the process of development. PaaS is a model used by software developers, which generally
narrows the development of the shifting process. PaaS is basically used to develop the mobile
applications and the web application that are configured previously.
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(Screenshot: Slide 7)
SaaS is a model that gives delivery of applications on-demand and also delivers
applications that are managed and hosted by service providers. There are many advantages of
cloud computing. The model of SaaS is the most effective service of cloud as only the software
is leased and the resource is not leased. Less amount of planning is required by SaaS and the
implementation is very easy. There is rapid deployment of the network as the service is
provisioned when on demand. The applications are not needed to be managed by the users a
because all things are done by the service provider. The software of SaaS is very stable.
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(Screenshot: Slide 8)
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(Screenshot: Slide 9)
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(Screenshot: Slide 10)
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(Screenshot: Slide 11)
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(Screenshot: Slide 12)
2. Office Automation System of Regional Gardens Ltd
1. Two Different Approach of Office Automation in Regional Gardens
Two different approaches are usually there that Regional Gardens can implement. The
approaches are Integrated Office Automation System and the second one is the Cloud
Computing Approach.
Traditional Automation System:
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The first office automation system that Regional Gardens can implement is the
traditional office automation system (Oliveira, Thomas & Espadanal, 2014). Traditional office
automation system works on the existing structure of the office. In this approach, the structure
of the office is kept same with all the processes of the offices constant of achieving the same
unchanged objective.
Integrated Automation System:
The second automation system that Regional Gardens can use is the concept of
integrated automation system. In this system, the structure of the office is totally changed or
redesigned along with all the automation process involved in the office (Rodriguez & Buyya,
2017). All the flow of information that are involved in the organization are needed to make the
office an integrated office automation system.
2. Advantages and Disadvantages of each Approach
Approaches Advantages Disadvantages
Traditional Automation
System
The main advantage of the
traditional system is that the
retention is allowed on the
present structure of the office
(Rao & Selvamani, 2015). This
retention process is helpful in
such organizations in which
The disadvantage of this
approach is all the automated
tasks that are involved in the
organization are un-
integrated and the
consequence may collect the
same type of data making
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changes are not possible. same redundancy in the
system. With redundancy,
possibility of alterating the
data increases.
Integrated Automation
System
The advantage of integrated
automation system is that the
system helps to optimize the
processing system of
information by eliminating the
redundancies and all the
unnecessary flow of the
paths. This helps to define the
structure of the organization.
Cost of reconstructing process
is comparatively higher than
the traditional method
(Sadiku, Musa & Momoh,
2014).
Table 1: Advantages and Disadvantages of Traditional model and Integrated Model
3. Recommendation for using an Approach of Office Automation
However, neither of the office automation system is appropriate for running an office
alone. To maintain the office in Regional Gardens, both the system can be combined together
to make the office automation system more stronger (Bernstein, 2014). The best example of
combination of both the systems is the Cloud Computing approach. The cloud computing is an
integrated system, which use remote network servers on Internet for the purpose of storing,
managing, and processing the data instead of personal computer.
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3. Web Infrastructure of Regional Gardens
1. Difference between IaaS and PaaS Infrastructure
Features IaaS PaaS
Definition IaaS is one of the form of
cloud computing, which
generally provides computer
resource that are virtualized
on internet (Rittinghouse &
Ransome, 2016).
PaaS is a model of cloud
mainly designed for the
software developers, which
narrows the process of
development (Manvi &
Shyam, 2014).
Advantages  The customers in the
organization have full
control on their virtual
machine and all the
components inside
them.
 Simplifies the
integration with the
enterprise
infrastructure.
 In this approach,
there are improved
supports for
integration.
 The virtual machine is
not managed in PaaS.
Disadvantages  Customers are mainly
responsible for the
backups that are to be
 This system has no
control over virtual
machine or the data
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done.
 This system has no
control on the server
or on the physical
location of virtual
machine (Ibrahim,
Hamlyn-Harris &
Grundy, 2016).
that is on process.
 There is no control
over the platform.
 The task for
management is
generally time
consuming.
Cost The IaaS is the most expensive
system of cloud.
Less cost compared to IaaS.
Service Provider Rackspace Open Cloud
HP Enterprise Converged
Infrastructure
Windows Azure
Amazon Web Services (AWS)
Google Compute Engine
IBM SmartCloud Enterprise
Google App Engine
Windows Azure Cloud
Services
Caspio
Red Hat OpenShift
Engine Yard
AppFog
Heroku
Table 2: Comparison between IaaS and PaaS
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4. Implementing Microsoft SharePoint 2010 in Regional Gardens
1. Difference between IaaS, SaaS, and PaaS
Figure 1: Comparison between IaaS, PaaS, and SaaS
Features IaaS SaaS PaaS
Definition IaaS is a model that
helps the
organizationfor
outsourcing the
equipment of
computing and all the
resources including
SaaS is a model that
gives delivery of
applications on-
demand and also
delivers applications
that are managed and
hosted by service
PaaS is a model used
by software
developers, which
generally narrows the
development of the
shifting process. PaaS
is basically used to
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the storage,
networking, and
many more (Hashem
et al., 2015).
providers. develop the mobile
applications and the
web application that
are configured
previously.
Advantages 1) The customers using
IaaS has full control
over the virtual
machine and all the
components in them
(Rahimi et al., 2014).
2) A customer has the
ability to run anything
of their choice in the
VM.
3) The user has full
control in the virtual
machine (Buyya et al.,
2015).
4) The integration can
be simplified with the
enterprise.
1) The model of SaaS
is the most effective
service of cloud as
only the software is
leased and the
resource is not
leased.
2) Less amount of
planning is required
by SaaS and the
implementation is
very easy.
3) There is rapid
deployment of the
network as the
service is provisioned
when on demand.
1) The cost of PaaS is
very less compared to
IaaS. Example of PaaS
is IIS.
2) The user can bring
their own software
for running the
platform.
3) The user has full
control to access the
software and process
the data and extent
because of little
knowledge of VM.
4) The integration
support with another
system is improved.
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5) The user has the
ability to control an
drum their own
infrastructure without
overhead cost.
4) The applications
are not needed to be
managed by the users
a because all things
are done by the
service provider
(Bruneo, 2014).
5) The software of
SaaS is very stable.
5) Less management
of VM.
Disadvantages 1) The IaaS is the
most expensive
model among all
three cloud
computing models.
The service provider
of IaaS charges a lot
for only a little
amount of space
(Krishnan, Bhagwat &
Utpat, 2015).
2) The backups are to
be done by the
1) The processing of
data is not usually
managed by the
customers.
2) There is no
limitation of the using
the software by the
users. Many
customers use the
same software in
SaaS. Example of SaaS
is Dropbox.
3) The parameters of
1) In Paas model of
cloud computing, the
user does not have
control over VM or
processing of data.
2) No control on
platform. Mainly
depends on cloud
provider.
3) The PaaS Platform
is shared platform.
4)The management
of task is generally
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customers
themselves, which
can lead to some
mistake.
3) The management
of VM is done by the
users that is a extra
burden for the users
(Almorsy, Grundy &
Müller, 2016).
4) There is no control
on the server in IaaS.
the software is not
controlled by the
users of users.
4) The upgrade,
deployment, testing
is not in control of
user.
5) There are limited
or less number of
software solutions
that are offered by
SaaS.
6) The provider of
SaaS cloud has full
control over the data
of customer if only
cryptography is not
used.
time consuming and a
difficult job.
5) The cost of
implementing PaaS id
slightly more than
SaaS.
Service provider Rackspace Open
Cloud,
HP Enterprise
Converged
Microsoft Office 365,
Google G Suite,
LibreOffice ownCloud,
Zoho Online Office
Google App Engine,
Windows Azure Cloud
Services,
Caspio,
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Infrastructure,
Windows Azure,
Amazon Web Services
(AWS),
IBM SmartCloud
Enterprise,
Google Computing
Engine
Suite,
iWork for iCloud
Red Hat OpenShift,
Engine Yard,
AppFog,
Heroku
Table 3: Comparison between IaaS, PaaS, and SaaS
2. Recommendation among three models for SharePoint Service
The best Cloud Computing model that Regional Gardens Ltd can use in their office to use
SharePoint services is the Infrastructure as a Service model. This service provides a wide range
of services to accompany the infrastructure of Regional Gardens Ltd (Ali, Khan & Vasilakos,
2015). This model will help to make the processes such as billing, monitoring, load balancing,
clustering, security as well as storage resiliency including replication, recovery, and backup.
Automation is provided by the IaaS implementation.
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Figure 2: IaaS Structure
3. Issues with the recommended model
The recommended model for Regional gardens Ltd is the IaaS Cloud Computing model.
1) The IaaS is the most expensive model among all three cloud computing models. The service
provider of IaaS charges a lot for only a little amount of space (Botta et al., 2016).
2) The backups are to be done by the customers themselves, which can lead to some mistake.
3) The management of VM is done by the user that is an extra burden for the users.
4) There is no control on the server in IaaS.
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Dealing with the issues
There are many ways to deal with the issues that arise in the IaaS model. The Regional
Gardens Ltd. should develop the strategy of information security that can include the following:
 There should be regular scheduling update of software.
 Patching the procedures included in system.
 Audit and monitors the requirements of the system.
 Vulnerability analysis and regular testing should be included.
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