Project Management: Relocation Project Plan for Insurance Company

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Project
Management

Contents
Introduction...........................................................................................................................................3
Part A: Theoretical explanation of each project element......................................................................4
Project Selection Prioritization Matrix..............................................................................................4
Project Scope....................................................................................................................................4
Business case....................................................................................................................................4
Milestones.........................................................................................................................................4
Initial Risk Identification................................................................................................................6
Resources Required.........................................................................................................................7
Initial Stakeholder Identification...................................................................................................7
Team Operating Principles.............................................................................................................8
Lessons Learned..............................................................................................................................8
Commitment....................................................................................................................................9
Part B: Practical example of a charter.................................................................................................10
Letter to sponsor............................................................................................................................10
Project scope..................................................................................................................................10
Business case..................................................................................................................................10
Milestone:.......................................................................................................................................12
Initial Risk Identification:.............................................................................................................12
Required resources........................................................................................................................13
Stakeholder’s:................................................................................................................................13
Principles :.....................................................................................................................................13
Lesson learned...............................................................................................................................13
Conclusion...........................................................................................................................................14
Reference............................................................................................................................................15
Table of tables
Table 1: Criteria table............................................................................................................................5
Table 2 : Milestone table.......................................................................................................................6
Table 3: Risk table.................................................................................................................................7
Table 4: Resource table.........................................................................................................................8
Table 5: Stakeholder table.....................................................................................................................8
Table 6: Principle table..........................................................................................................................9

Table 7: Lesson learned table..............................................................................................................10
Table 8: Commitment table.................................................................................................................10
Table 9: Table of milestone.................................................................................................................13

Introduction
A company of insurance who lease is ceased & there will be no recommence. The objective
of the company is to complete the project on the given time & within the given budge, there
will be no disturbance between the staffs & customers. They will on four days on the window
from Friday to Monday. So, the company has two months to shift in a new place for taking
the permission of the CEO report is prepared. The report consists of project scope, business
case, milestones, risk identification, resource required, stakeholders involved, principles,
lessoned learned & commitment. Write the letter to the CEO for the approval of the CEO by
the manager of the project and mention the above topics with the letter.

Part A: Theoretical explanation of each project element
Project Selection Prioritization Matrix
Table 1: Criteria table
Project/Selection Criteria
Profit in the
project
No more
disruptions
Weight: 6 12 Total
Relocation project 8 7
(6*8=) 48 (7*12=) 84 (48+84=) 132
Project Scope
A company of insurance is place in suburban, as the lease of the company has ceased & it
specifies by the landlord that it will not recommence. So, the company has two months to
shift on the other location with stuff. The scope of the project is to move within the budget
that is $100,000 and within the given time to the new location & there will be no disturbance
between the staffs & the customers, required to complete in short period of time, is to have
downtime little. It should complete in six weeks so, they will work only three days of the
week that is on Friday they will pack their stuff, on Saturday & Sunday they will transfer it to
a new location & removing the stuff. The company has a manager of the branch who will
manage the project & overall process. Communication & information technology will help to
make sure about the equipments.
Business case
The project should be complete in the given time & budget. The strategies will be the before
Monday morning the system will be checked & enable. To avoid the damaged items packed
properly. Staffs worked together in this project & environment is improved during the
relocation of the company.
Milestones

Table 2 : Milestone table
Milestone Completio
n Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off
The assessment required for packing 22 February Manager of the
project
Manager of the
project (List of
the required
features that will
be a shift.)
Shifting of the hardware’s 23 February Communication
& Information
Technology
Communication
& information
technology(Selec
t the hardware
that will require
relocating.)
Removal of the equipment’s 24 February Manager of the
project
Staffs (Make the
list of the
equipment’s that
are already
relocated.)
Selection the equipment’s for
packing
1 March Manager of
administrator/
communication
& information
technology
Manager of the
project (Chose
the equipment’s
for the packing.)
Shifting the required documents 2 March Manager of the
project
CEO/Manager of
the project
(Shifting the
documents that
are required for

the company.
Relocation 3 March Manager of the
project
CEO/Manager of
the project (All
the selected
equipment’s &
documents will
be relocating to
the new
location.)
Project completion
(Cogbill 2014, pp. 1056–1062)
Initial Risk Identification
Table 3: Risk table
Project (Potential) Risks Risk Owner Contingency Plans
Relocation will not complete within the
given budget & time.
Manager of
project/CEO
Make the proper schedule to
overcome the delay in task
& properly assign the task to
each staff.
System crashes Computer &
information
technology
This risk may occur any
time so, to overcome this
risk proper maintenance of
the system & time to time
test the system.
A lot of disruption between the staffs &
customers.
Manager of
the project
Proper discussing &
communication between
staffs & manager so, there
will be no confusion

between them.
Damaging the materials during relocation Manger of
project
Proper packed the materials
& handle them carefully.
(Sebestyén, & Tóth 2014, pp. 119–128).
Resources Required
Table 4: Resource table
Funding: The overall budget for the relocating project is $100,000 & the
time is six weeks.
People: There will be branch manager as manager of the project, CIT
(Communication & information technology) & manager of the
administrator.
Equipment: Cartoons, vehicles, computers & mobile phones.
Other: Medical kit, food & fuel etc.
Initial Stakeholder Identification
Table 5: Stakeholder table
Stakeholder Interest in Project Priority
CEO
CEO sponsor the
project, it will provide
the budget & the time
period for completion. High
Manager of the
project
Manager of the project
will allocate the task to
High

the particular staff.
Manager of the
administrator
Manager of the
administrator will
overview the project. Medium
Manager of
CIT(Communicatio
n & information
technology)
CIT will make sure the
equipment are properly
working or not. Medium
Staffs
The task assigned to the
staff by the manager of
the project that should
be complete in the given
time. Low
(Steghöfer 2018, pp. 1-32)
Team Operating Principles
Table 6: Principle table
# Team operating principle
1
Manager & Staff required to clear the objectives of the project & make awareness
regarding the goal target as a team.
2
Good & clear communication between the manager of the project & staffs to avoid
miscommunication.
3
Manager of the project organizes the team with all the documents & effective
planning during the joining as a team.
(Pollyana & Rogério 2013, pp. 325-340).
Lessons Learned

Table 7: Lesson learned table
Lesson
1
For improving the performance of the future by gaining the experience from the
previous project.
2
Recognizing where the problem may occur & understanding it so, it will not occur
in the future.
3 Reducing the risk in the future project.
Commitment
Table 8: Commitment table
Sponsor Department / Organization Signature
CEO N/A
Project Manager Department / Organization Signature
N/A
Core Team Members Department/ Organization Signature
N/A

Part B: Practical example of a charter
Letter to sponsor
To: CEO, Insurance office
From: Manager of the project
Relocation project
This project will confirm the scope of the project, business case for the relocation project. It
will follow the SMART approach for the relocation of the company includes the specific,
measurable, attainable, relevant, & time for proper planning for the removing & packing the
items. As there will be four days window on the Friday for packing, Saturday & Sunday for
removing & relocating the items.
This project includes the schedule of milestones, identifies the risks by making the constraint
& assumptions, provide the resources required & outlined the criteria of success. Identified
the stakeholders; CEO, branch manager as manager of the project, administrator manager,
communication & information technology manager & staffs.
As the overview of the project complete in the less time as given for the project with less
disruption. Office required in proper condition on Monday. So, all the equipment’s were
checked before Monday morning.
The project has an effective environment to work, required your permission to fulfill the
needs of the charter & to provide the right direction to this project.
Title of the project: Relocation
Project initiation date: 22nd February Project
finish date: 3rd March
Project scope:
 The project should be complete in the given budget & time.
 No disruption between the staffs & the customers.
Business case:

 The items are packed in a proper manner so, it will not get damaged. Before
Monday morning, all the equipment’s must enable & checked.