Progress Report for Family Relocation Project (MBA642) - Analysis

This report details a family relocation project from Maroochydore to Perth, addressing the project's progress, delays, and schedule adjustments. The report includes an introduction, project status analysis, and the implications of changes. It meticulously outlines schedule modifications due to unforeseen circumstances like Kelly's illness and truck breakdowns, along with an updated milestone plan, task list, and Gantt chart. The adjustments made considered the worst flu in Australia, removalist issues and accommodation availability. A personal reflection on the project management process is also included. The project aimed to complete the relocation within a set budget and timeframe, with the relocation of the family, including Jeff, Kelly, and their two children, Will and Lexie. The report showcases the importance of risk recognition, communication, and the application of project management tools like MS Project. The project required a total of 70 days with a budget of $15,000.

Running head: PROJECT MANAGEMENT
Family Relocation Project
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
1. Introduction..................................................................................................................................2
2. Project status detailing completion, slip and delays....................................................................2
3. Implications of changes made.....................................................................................................3
4. Detailed adjustments made to schedule.......................................................................................3
5. Personal reflection on the process...............................................................................................6
6. Updated milestone plan...............................................................................................................7
7. Updated task list..........................................................................................................................7
8. Revised Gantt chart......................................................................................................................8
Bibliography....................................................................................................................................9
Appendix........................................................................................................................................11
Appendix 1: Updated milestone plan........................................................................................11
Appendix 2: Updated task list....................................................................................................11
Appendix 3: Revised Gantt chart...............................................................................................15

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1. Introduction
The project case is related to family relocation of two adults such as Kelly and Jeff with
their two children. Relation of this project is based on accomplishment within 31st January, as
their two children Will and Lexie wants to attend their classes from first day. The project
activities are listed in the project plan in such a way that the total project budget is $15,000 and
the project must commence in Wednesday 31st January. The total time required to complete
family relocation is nearly 12 months.
The progress report is based on summarizing the status of the project plan with project
completion, slip and project delays. The project changes are also discussed and detailed
adjustments related to project schedule is discussed in the report. A personal reflection on
process is analyzed so that the way the project manager works in the project is analyzed. After
making changes in the project, the project manager updated the milestone plan, list of project
tasks and Gantt chart so that possible project changes are analyzed in this case.
2. Project status detailing completion, slip and delays
From the project status, it is analyzed that the family relocation project should complete
in timeframe of 65 days where the Perth school term of two children commences on Wednesday
31st January. Jeff started their job on 5th February, 2019 and they were required to vacant the
current property on 20th January, 2019. New rental in Perth commenced on 27th January, 2019.
Due to illness of Kelly, the doctor advised to take 2 days to become healthy and carrying
belongs of Kelly and Jeff has broken down and it will take nearly 3 days for repairmen to be
made. Therefore, there is delay of 5 days in the project plan. Previously, the time required to

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complete the project is 65 days and now after making changes in the project plan, the time
required to complete the work is 70 days. The project budget remains same but there is an
increase in number of days.
3. Implications of changes made
From the changes made in the project plan, it is seen that there is a delay of 5 days in the
entire plan from its current duration as it takes 2 days for Kelly to become healthy and 3 days to
repair the carrying belongs of Kelly and Jeff. Previously the project completed with a time period
of 65 days, while after the lead time due to possible causes, the project is ended with 70 days.
Therefore, there is a change of 5 days means the scheduled time period of the project is increased
by 5 days more. It is concluded that after addition of extra causes to the project, there is only
change in the time but there is no change in project schedule as no extra resources and cost is
added to the project plan. Only number of days is added to the project plan and caused delay in
the entire project by 5 days.
4. Detailed adjustments made to schedule
Based on the current schedule, adjustments are based on three factors. First factor is that
Australia hits by worst flu, therefore Kelly has fallen ill and cannot able to undertake tasks which
are assigned to Kelly. The doctor of her advised to take rest for two weeks, commencing 15th
January. Second factor is that Removalist advised that truck which is carrying belongs of Kelly
and Jeff has broken down and it will take nearly 3 days for repairmen to be made. Therefore, it
will cause delay in arrival of the furniture until 30th January. Third factor is that due to Australian

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celebration in Perth, there is availability of little accommodation. Therefore, any accommodation
is planned then it will require to vacant by 27th January, 2019.
WBS Task Name Duration Start Finish Predecessors Resource
Names Cost
0
Scheduling
Jeff's family
shifting
project
70 days Tue 02-
01-18
Mon 09-
04-18 $15,000.00
1 Planning to
move to Perth 20 days Tue 02-
01-18
Mon 29-01-
18 $1,760.00
1.1
Sign off
contract to
current landlord
due to new shift
2 days Tue 02-
01-18
Wed 03-01-
18 $0.00
1.2
Estimation of
all possible cost
(excluding the
between rent)
8 days Thu 04-
01-18
Mon 15-01-
18 2 financial advisor $640.00
1.3
Feasibility
study of the
project
5 days Thu 18-
01-18
Wed 24-01-
18 3FS+2 days financial advisor $400.00
1.4 Procurement
management plan 5 days Tue 16-
01-18
Mon 22-01-
18 3
project
consultant/manage
r
$720.00
1.5
Explaining
the reason for
shift to the
children
1 day Thu 25-
01-18
Thu 25-01-
18 4 $0.00
1.6
Contact to
current school to
approve transfer
1 day Tue 23-
01-18
Tue 23-01-
18 5 $0.00
1.7
Taking the
transfer
certificate
2 days Fri 26-01-
18
Mon 29-01-
18 6,3,7 $0.00
1.8 Milestone 1:
Planning to Perth
project phase
0 days Mon 29-
01-18
Mon 29-01-
18
8 project
consultant/manage
r
$0.00

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completion
2
Pre-packing
phase (20th
January, 2018)
14 days Tue 30-
01-18
Fri 16-02-
18 $7,670.00
2.1 Contact for
logistic services 2 days Tue 30-
01-18
Wed 31-01-
18 9 shifting cost[1] $2,800.00
2.2
Contract to
an agent in
Sunshine Coast
to rent a new
apartment in
Sunshine Coast
2 days Thu 01-
02-18
Fri 02-02-
18 11 agent cost $112.00
2.3
Collecting
medical records
of the family and
Pet (Buddy)
3 days Thu 08-
02-18
Mon 12-02-
18 12FS+3 days medicinal cost[1] $1,250.00
2.4
Taking
admission
approval from
the new Scholl in
Perth
2 days Tue 13-
02-18
Wed 14-02-
18 13 admission cost[1] $708.00
2.5
Contact to
shifting packing
service provider
company
2 days Thu 15-
02-18
Fri 16-02-
18 13,14 shifting cost[1] $2,800.00
2.6
Milestone2:
Completion of
the pre packing
phase
0 days Fri 16-02-
18
Fri 16-02-
18 15
project
consultant/manage
r
$0.00
3 Packing phase 12 days Mon 19-
02-18
Tue 06-03-
18 $1,570.00
3.1
Contract to
packing service
providers for
final shift to
Perth (27th
January, 2019)
2 days Mon 19-
02-18
Tue 20-02-
18 16 $0.00
3.2 Packing
furniture 5 days Wed 21-
02-18
Tue 27-02-
18 18 packing cost[1] $785.00
3.3 Packing 5 days Wed 28- Tue 06-03- 19 packing cost[1] $785.00

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electronics goods 02-18 18
3.4
Milestone 3:
Completion of
packing phase
0 days Tue 06-
03-18
Tue 06-03-
18 15,20
project
consultant/manage
r
$0.00
4 Project
execution 11 days Wed 07-
03-18
Wed 21-03-
18 $4,000.00
4.1
Booking
trucks to shift
furniture
5 days Wed 07-
03-18
Tue 13-03-
18 21 logistics cost[1] $2,000.00
4.2
Booking
trucks to shift
cars (2)
6 days Wed 14-
03-18
Wed 21-03-
18 23 logistics cost[1] $2,000.00
4.3
Milestone 4:
Completion of
the execution
phase
0 days Wed 21-
03-18
Wed 21-03-
18 24
project
consultant/manage
r
$0.00
5
Project
closure and
unpacking
13 days Thu 22-
03-18
Mon 09-04-
18 $0.00
5.1
Confirm
children
admission
5 days Thu 22-
03-18
Wed 28-03-
18 25 $0.00
5.2 Stakeholder
signoff 2 days Thu 29-
03-18
Fri 30-03-
18 27 $0.00
5.3
Unpacking
all the furniture
and other home
appliances
6 days Mon 02-
04-18
Mon 09-04-
18 28 $0.00
5.4
Milestone 5:
Completion of
project closure
and unpacking
0 days Mon 09-
04-18
Mon 09-04-
18 29 $0.00

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5. Personal reflection on the process
From the entire discussion on the project work, it is seen that in order to conduct entire
family relocation project in Perth, it becomes critical for the project manager to recognize risks at
the initiation phase. Due to changes in the project schedule and budget, then there are some
adjustments in the schedule which can increase the project time and cause delay in the project.
However, for the three factors which are mentioned in point 4, there is some increment in the
days required to complete the project work. In order to avoid overrun of time and cost, it is
required to complete job in assigned period of time. The project manager and team members
require taking possible actions to complete entire project with estimation of proper project
budget, time. Communication approaches is required to take proper project related decisions.
Work breakdown structure is developed to make entire project work easier. While working in the
project plan, there is also knowledge of communication as well as risk management along with
time and cost management, therefore it becomes easier to manage entire project work as per
planned. Knowledge and skills of MS Project helps me a lot to schedule time, cost and divide the
project activities in smaller elements.
6. Updated milestone plan
The entire project plan is divided in 5 sections where milestone is termed as completion
of each project phases. The entire project plan is divided in smaller segments.
Refer to Appendix-1

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7. Updated task list
This section shows segments of the each project activities assigned with the resources
and each of the resources are assigned to perform their role and responsibilities with assigned
rate for each resources. The project schedule and budget is done based on division of the tasks in
the project.
Refer to Appendix-2
8. Revised Gantt chart
Gantt chart shows the graphical representation of the project activities. In order to
complete entire project work successfully in estimated budget of $15,000, it is required that
project manager should divide each of the project activities in smaller segments so that it
becomes easier to allocate each of the project activities to respective resources based on their
skills and knowledge.
Refer to Appendix-3

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Bibliography
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Larson, E.W. and Gray, C.F., 2015. A Guide to the Project Management Body of Knowledge:
PMBOK (®) Guide. Project Management Institute.

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Lock, D., 2017. The essentials of project management. Routledge.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques
for the practicing project manager. John Wiley & Sons.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.

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Appendix
Appendix 1: Updated milestone plan
WBS Task Name Duratio
n Start Finish Predecessors Resource Names Cost
1.8
Milestone 1:
Planning to Perth
project phase
completion
0 days
Mon
29-01-
18
Mon 29-
01-18 8 project
consultant/manager $0.00
2.6
Milestone2:
Completion of the
pre packing phase
0 days Fri 16-
02-18
Fri 16-
02-18 15 project
consultant/manager $0.00
3.4
Milestone 3:
Completion of
packing phase
0 days Tue 06-
03-18
Tue 06-
03-18 15,20 project
consultant/manager $0.00
4.3
Milestone 4:
Completion of the
execution phase
0 days
Wed
21-03-
18
Wed 21-
03-18 24 project
consultant/manager $0.00
5.4
Milestone 5:
Completion of
project closure
and unpacking
0 days
Mon
09-04-
18
Mon 09-
04-18 29 $0.00
Appendix 2: Updated task list
WBS Task Name Duration Start Finish Predecessors Resource Names Cost
0
Scheduling
Jeff's family
shifting
project
70 days
Tue
02-01-
18
Mon
09-04-
18
$15,000.00
1 Planning to
move to Perth 20 days Tue 02-
01-18
Mon 29-
01-18 $1,760.00