Project Management Plan for Renewable Energy in City Victoria

This project management plan outlines the implementation of a renewable energy project in City Victoria, focusing on replacing traditional power plants with a grid-connected solar power plant on canal tops. The plan includes an executive summary, project scope, detailing the installation of solar energy plants near the Murray River, and aims for 25% solar power implementation by 2020 and 40% by 2025. It defines roles and responsibilities for project managers, engineers, and government officials. The plan covers project baselines, including a budget of $35,127,000, and a communication plan. It also details a document management system, a project risk register identifying potential risks and countermeasures, and strategies for contracting, procurement, safety, environmental issues, and quality assurance. The plan further includes commissioning strategies, close-out procedures, and references, providing a comprehensive guide for the project's execution and completion.

PROJECT
MANAGEMENT
1

TABLE OF CONTENTS
EXECUTIVE SUMMARY.............................................................................................................4
PROJECT SCOPE...........................................................................................................................5
ROLES, RESPONSIBILITIES AND AUTHORITIES..................................................................5
PROJECT BASELINES..................................................................................................................5
Schedule.......................................................................................................................................5
Budget..........................................................................................................................................6
PROJECT COMMUNICATION PLAN.........................................................................................7
DOCUMENT MANAGEMENT SYSTEM....................................................................................7
PROJECT RISK REGISTER..........................................................................................................7
CONTRACTING AND PROCUREMENT....................................................................................8
SAFETY AND ENVIRONMENTAL ISSUES...............................................................................8
QUALITY ASSURANCE...............................................................................................................9
COMMISSIONING STRATEGIES................................................................................................9
CLOSE OUT AND FINAL DOCUMENTATION.........................................................................9
REFERENCES..............................................................................................................................11
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EXECUTIVE SUMMARY
Victoria state government has promoted the renewable energy sector in the City Victoria.
For avoiding the several environmental issues relative of coal fire station. Further, the Victorian
state government has planned the implementation of the renewable energy resources for
replacing the traditional power plant with grid which is connected to solar power plant on the
canal top by “Victoria state government”. Moreover, the state government of City Victoria
wants the renewable energy resources for replacing the traditional power plant with the
connection of grid with solar power plant on the top of the canal. Moreover, the terms and
conditions interrelated with this implementation of grid connected solar system comprise of the
signing of execution agreement among the nominated bidder and the state government of
Victoria. Moreover, the developer linked to solar project must do the payment for the non-
refundable services associated to the implementation of project that is at the rate of 0.5 % of total
implementation cost of grid connected solar system on the top of canal. Along with that, the total
cost of the project involves the maximum limit of $15 M which could be conversed prior to the
signing of the agreement. Lastly, the selected bidder can implement the separate execution
agreement for individual projects with separate facilitation charge.
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PROJECT SCOPE
Scope of the project is a part of project panning which involves the determination and
documentation of a list of specified project goals, features, deliverables, functions, deadline, task
and lastly costs (Kerzner, 2013). Further, the present project is based upon the installation of
solar energy plant near Murray River. The scope of Victorian renewable energy is to implement
the 25% of solar power in the Victoria city till 2020 and the 40% would be installed by 2025.
Moreover, the state planned for the implementation of various solar power plants at top of canal
and state government would transfer the canal land on the lease amount of $ 10 Lac.
Furthermore, cost effective technology will be transferred like solar PV generation technology.
Moreover, budget is constraint by the Victorian Government. Bidder will follow the time and
budget constraints and for time, bidder will submit the document on time.
ROLES, RESPONSIBILITIES AND AUTHORITIES
Project engineer, project manager and government official will be involved in the
installation of solar power plant (Burke, 2013). Roles and responsibilities of these authorities
have been listed below:
1. Project manager: Planning and defining scope for installation of power plant, planning of
a resource procurement, cost estimation and budget development, analyzing the risk, etc.
2. Project Engineer: Development of projects objectives after reviewing project proposals,
determining project responsibilities and specification, controlling project schedules and
costs.
3. Government Officials: Assigning of land and license for installation of power plant,
reviewing the documents of projects for better installation of plant.
PROJECT BASELINES
Schedule
Activities Years 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year
Making of
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implementation
agreement
Approval of
implementation
agreement
Planning the
project
Budgeting
Contracting
and
procurement
Commissioning
Installation
process
Complete
Installation
Follow up
Budget
Budget is basically an estimate of an income and expenditure which is to be incurred in a
course of one year. The project manager will make the budget for the present project during the
time of planning only so that a clear estimation of the income and expenditure can be made.
Furthermore, the major expenses will be done as follows:
Expenses Amount
1. Licensing fee: $ 2000
2. Purchase of raw material: $ 35,000,000
3. Plant installation cost: $ 25,000
4. Salary to engineers and workers: $ 1,00,000
Total $ 35,127,000
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PROJECT COMMUNICATION PLAN
The communication plan of project includes the government officials and project
manager as sender, they send the message to the receivers who are engineers and workers
installing the power plant, recipient send back the feedback to the sender and this is how the
communication between them takes place. Moreover, the communication flow is free flow
between them in order to get the information in an appropriate manner.
Figure 1: Project Communication Plan
DOCUMENT MANAGEMENT SYSTEM
During the installation of solar power plant; project manager has to put emphasize upon
the documentation of each data in order to avoid any mishandling (Larson and Gray, 2013).
However, it is not possible to carry all the paper documents in hand every time. For that aspect,
project will utilize the document management system. In this, manager will track all the data and
input the daily information related to installation. Moreover, workflow of every day will be done
by reviewing the planned data documented in the document management system.
PROJECT RISK REGISTER
No. Description of
Risk
Owner Probability
(Low,
Risk
Severity
Countermeasures Date Type of
Risk
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Medium,
High)
(Low,
Medium,
High)
(Business,
Project,
or Stage)
1. Availability
of recycled
material
Assistant
project
manager
Medium High Backup
vendor
5th
Oct.
Project
2. Availability
of labors
Operational
manager
Medium High Increasing the
wages
6th
Oct.
Business
3. Change in
Government
rules
Legal
executive
Low Mediu
m
Clearing the
government
about the plan
6th
Oct.
Project
4. Explosion
of plant
Project
Engineer
High High Looking into
each part on a
daily basis.
7th
Oct.
Project
CONTRACTING AND PROCUREMENT
The company will hire the engineers and workers on a contract basis in order to engage
them until the project is completed and the workers do not fall on short (Meredith and Mantel,
2011). Furthermore, the manager will hire the cranes and other machines required in the
installation on a contract basis in order to reserve them till the completion of project. In addition
to this, the project teams will procure the recycles material for the solar power plant as the
permission has been granted on this condition that it will be done using recycled products only.
For that aspect, team will list out all the vendors and from them only they will procure the raw
material.
SAFETY AND ENVIRONMENTAL ISSUES
During the installation of power plant, there are high chances of risk that explosion may
occur, thus, it is a safety concern. For this aspect, project management team will make sure that
proper safety to be provided to all the workers and engineers working on site, example, helmet,
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life jacket, eye glasses, etc. Further, the team will take care about that surrounding does not get
degraded due to the installation and for that team will plant maximum trees in the surrounding.
QUALITY ASSURANCE
Various strategies will be made for maintaining the quality standards. Firstly, team will
assure that material used in the plant is of utmost quality; secondly, team will make sure that
installation would be done under expert’s supervision in order to avoid any explosion in future.
Lastly, they will also take care that purpose get resolved for which the plant is being installed.
COMMISSIONING STRATEGIES
The solar power system connected with greed has been commissioned in less than 20
months from the date implementation agreement. Some of the parameters related to
commissioning are:
1. In case of delay up to a month then state government will en-cash 30% of the overall
performance guarantees.
2. In case, delay is up to five months or more than state government will en-cash 50% of
overall performance guarantees.
3. If the delay is up to 15 months from the signing day of agreement then the project
developer or the bidder will pay cash o power management department in relation to
liquidated damages as per the rate of $200 per MW due to the delay of non-
commissioned capacity.
CLOSE OUT AND FINAL DOCUMENTATION
After the complete installation, project manager will make the full documents starting
from scratch to end. It will include the information regarding the material used, how the
installation has been done, who all were included during the installation and many more
information. Further, at the end of the project, contract will be closed which have been made
with the engineers, workers, licensing of cranes and other machines, etc. Lastly, follow up of the
plant will be taken on a timely basis.
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