Comprehensive Report: Key Principles of Administration and Management

This report provides a comprehensive overview of the principles of administration, encompassing various aspects of office management and organizational processes. It begins by outlining legal requirements and typical services related to office facilities, including establishing office management pr...Read More

Principle of
Administration

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Explain legal requirements related to management of office facilities.................................1
1.2 Describe typical services provided by office facilities.........................................................1
1.3 Establish office management process...................................................................................1
1.4 Explain how to manage office resources..............................................................................1
1.5 Describe tools for monitoring and managing work flows.....................................................1
1.6 Explain typical welfare and support services........................................................................2
TASK 2............................................................................................................................................2
2.1 Describe legal obligations of employer for health and safety...............................................2
2.2 Explain individual roles for health and safety.......................................................................2
2.3 Describe accident and emergency process............................................................................2
TASK 3............................................................................................................................................2
3.1 Purpose of meeting minutes..................................................................................................2
3.2 Explain legal implications of meeting minutes.....................................................................2
3.3 Importance of accuracy in minute taking..............................................................................3
3.4 Describe which should and should not include in various types of meeting minute............3
3.5 Describe how to take notes during meetings.........................................................................3
TASK 4............................................................................................................................................3
4.1 Describe features and purpose of various types of formal and informal meeting................3
4.2 Roles and responsibilities of chair........................................................................................3
4.3 Role of others in meeting......................................................................................................3
4.4 Techniques and methods to facilitate a meeting...................................................................3
4.5 Explain information required for meeting before, during and after a meeting.....................4
TASK 5............................................................................................................................................4
5.1 Describe the use of targets and budgets to manage workload..............................................4
5.2 Explain how to allocate work to individual team members..................................................4
5.3 Describe different quality management tool for manage performance.................................4
5.4 Techniques used to identify the need for improvement in team standards...........................4

TASK 6............................................................................................................................................4
6.1 Describe characteristics, requirements and motive of various types of events.....................4
6.2 Types of information and information sources required to organise an event......................4
6.3 Explain how to plan event.....................................................................................................5
6.4 Identify the correct resources from event plan......................................................................5
6.5 Types of information needed by delegated before, during and after an event......................5
CONCLUSION................................................................................................................................5
REFERENCES ...............................................................................................................................6

INTRODUCTION
Principle of administration are the set of principle which determine and evaluate the
functioning and existence of management. The sociology are related with the specific article in
better manner. The administration define that group or team of individual which are creating and
making effective rules and regulations within an organisation (Moon, 2011).
TASK 1
1.1 Explain legal requirements related to management of office facilities
All the organisation should issue a contract related to employment to their employees. It
is not necessary for binding the employees, they should clear state that which part is correct. This
will applies to firm selling alcohol, hiring skip or installing.
1.2 Describe typical services provided by office facilities
In office facility, it is generally common for reprographic division, it is that process for
reproducing or copying the document on large scale. There are various services such as receive
and send message, make and receive calls, organise meeting and events.
1.3 Establish office management process
There are ways which are used for establish office management process that includes
communication through telephone system, electronic interaction, used resources such as printers,
computers, photocopiers. Another major procedures includes storage of office techniques or
tools, make data and information secured through using of electronic systems.
1.4 Explain how to manage office resources
Office resources includes material, staff, information and equipment. There are various
factors by which they can easily managed their office resources such as proper research of
suppliers, regular maintenance and check electricals, resources help in reducing cost to the
organisation (O'Riordan, 2013).
1.5 Describe tools for monitoring and managing work flows
Workflow management is essential for company which required to able for understand
and evaluate the need to be executed. There are planning and monitoring work flows includes
team techniques, business wide techniques, individual tool and monitoring work flow
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management involves encouraging team members which help in achieving desired goals and
targets.
1.6 Explain typical welfare and support services
All the workplaces should offer accurate services or facilities for their workers. Support
can be included in providing advice on problem encompassing healthy lifestyle, drug
dependency, termination and other factors (Harremoës and et. al., 2013).
TASK 2
2.1 Describe legal obligations of employer for health and safety
There are various legal requirements and duties which are best suitable for welfare
facilities for employees. It may includes toilet, rest and changing room and wash-room,
appropriate seating are where they eat and drink during break time period.
2.2 Explain individual roles for health and safety
The main role of individual towards health and safety is to they should cooperate with
their other staff members, maintain personal hygiene, using correct lifting techniques, report to
manager regarding danger and hazards.
2.3 Describe accident and emergency process
There are some accidents such as falls, cuts, fainting and on the other side, emergency
situations are fire accident, serious injury and chemical spillage. Some process should be
included as provide regular training and practices, giving fire safety notice to all employees and
many others (Yueping, 2011).
TASK 3
3.1 Purpose of meeting minutes
The main purpose of meeting minutes are used to delegate attending and information for
employees for taking correct decisions, staff are allocate each action in proper manner, timeline
of each action can be taken as recorded.
3.2 Explain legal implications of meeting minutes
The main legal implications of meeting minutes help in protecting the firm, prevent from
participants, examine event of legal action such Freedom of Information Act, 2000.
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3.3 Importance of accuracy in minute taking
The significance of accuracy assist in avoiding correct decision, make sure all delegate
agree on items recorded, challenges should be achieved by actions before meeting. The major
role for taking accuracy of specific meeting.
3.4 Describe which should and should not include in various types of meeting minute
In formal and informal meeting minute some things are included as time, date, location,
telephone attendance, title of meeting, accurate notes, sign by leaders. Some things which are not
involved in meeting such as inappropriate actions, details of presentation, major used resources.
3.5 Describe how to take notes during meetings
There are various ways by which individual can taken notes such as paper based,
electronic source, video or audio method, identify persons, timelines, discussion points.
TASK 4
4.1 Describe features and purpose of various types of formal and informal meeting
Formal features includes board of directors meeting, company annual general meeting
and another is informal meetings such as department team meeting, project meeting and standing
meeting (Post and Preston, 2012).
4.2 Roles and responsibilities of chair
The major responsibilities of chair is to check all the individual which have arrived and
singed in review the agenda, interruption and refocus on discussion, set the pace, indicate the
progress made.
4.3 Role of others in meeting
Before the meeting includes review agenda, make necessary preparation and during the
meeting, they are listen to other ideas and opinions, take required discussion and after the
discussion, they can undertaken actions which given or delegate to others.
4.4 Techniques and methods to facilitate a meeting
They are preparing the plan agenda, describe the staff while making contribution to
meeting, date, time, venue and availability. There are certain agenda which has been covered in
the list of employees.
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4.5 Explain information required for meeting before, during and after a meeting
Before meeting; manage time, date, accommodation, staff invited, agenda, minutes of last
meeting. During the meeting; copied of agenda, duplicate of discussed documentation and after
the meeting wait for the appropriate result, completion details.
TASK 5
5.1 Describe the use of targets and budgets to manage workload
The main target and objective is to achieve with correct outcome and sales figures, they
need to maintain budgets for controlling finance and make them able for creating decisions.
5.2 Explain how to allocate work to individual team members
The major role for allocating work to person team members is communicate clear goals
and objectives, giving tasks, motivate their team members, encourage recommendation.
5.3 Describe different quality management tool for manage performance
There are various quality management techniques to manage performance such as service
process, feedback procedures, measure employees performance levels, six sigma, TQM, staff
appraisal (Post and Preston, 2012).
5.4 Techniques used to identify the need for improvement in team standards
There are various techniques which are used for proper improvement such as assessment
of staff working as a team for achieving required standards or outputs, ability to follow
instruction, analyse individual team members strengths and weaknesses.
TASK 6
6.1 Describe characteristics, requirements and motive of various types of events
There are various types of events requirement such as workshops, exhibitions, trade fair,
conferences, meeting, seminars which are major features and characteristics in better manner.
6.2 Types of information and information sources required to organise an event
The information required for clear objectives for events, law of contract, customer
protection, comparing costs and various information sources such as availability of necessary
required services or facilities, data for correct and accessible trainers and speakers.
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6.3 Explain how to plan event
For plan an event, they required to set major goals and objectives, facilities catering,
make booking, prepare and receive event presentation (Post and Preston, 2012).
6.4 Identify the correct resources from event plan
The event identifying the location or size of venue, the major motive of large number of
delegate expected size and number of rooms.
6.5 Types of information needed by delegated before, during and after an event
Before the events such as invitation regarding time, date and venue and during the events
for signing the attendance sheet and after the event, they need to evaluating the questionnaire and
take feedbacks.
CONCLUSION
As per this mentioned project it can be concluded that Principle of administration are the
set of principle which determine and evaluate the functioning and existence of management. All
the organisation should issue a contract related to employment to their employees.
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REFERENCES
Books and Journals
Moon, C. I., 2011. Between Principle and Pragmatism: What Went Wrong with the Lee Myung-
bak Government's North Korean Policy?. Journal of International and Area Studies,
pp.1-22.
O'Riordan, T., 2013. Interpreting the precautionary principle. Routledge.
Harremoës, P. and et. al., 2013. The precautionary principle in the 20th century: Late lessons
from early warnings. Routledge.
Yueping, L. I., 2011. Analysis of Administrative Trust Protection Principle. Journal of Hebei
Software Institute. 3. p.026.
Post, J. and Preston, L. E., 2012. Private management and public policy: The principle of public
responsibility. Stanford University Press.
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