Report Writing Skills: Strengths, Weaknesses, and Development Areas

This report delves into the strengths and weaknesses of report writing, emphasizing its significance in both academic and professional contexts. It explores key weaknesses such as over-conciseness that impacts reliability and strengths like effective structuring. The report highlights the challenges of balancing conciseness with thoroughness, the importance of avoiding personal reflection to maintain objectivity, and the critical role of proper structuring and evidence-based arguments in enhancing report credibility. Recommendations are provided to help writers improve their skills, including avoiding personal reflections, using precise and ethical language, and focusing on specific details rather than general descriptions. The report concludes by summarizing the key findings and reinforcing the importance of continuous improvement in report writing for academic and professional growth. Desklib offers a range of resources to support students in mastering these skills.

Communication Skills 1

EXECUTIVE SUMMARY
The purpose of this report is to discuss strength and weakness of report writing and its
importance in academic as well as professional development area. This report also focus on
practice skills where writer try to practice report writing process including certain area of
writing. Aim behind this report is to understand where weakness and strength of report writing
lies and what are the area in which this impact. This report includes certain important element for
example weakness of report writing including use of conciseness too much and impacting the
reliability of the report whereas this report also have focused on strength including structuring of
the report and making it more reliable in the process.

TABLE OF CONTENT
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
Findings........................................................................................................................................4
Recommendation:........................................................................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................1

INTRODUCTION
Report writing is one of the most common but important term in the education area,
writing a report is formal task during academic session where learner are asked to write a report
on particular topic. The main aim behind report writing is to analyse whether, learner have skills
to perform research effectively because report writing is completely different from easy writing.
Report-writing is challenging process where learner's researching and academic skills are been
tested, student with ability to write an report have influence on reader's mind and have ability to
convince reader with right writing format (Schneider and et.al., 2018). Every educational
institution push their learner to become active and effective in writing report, this is one of the
most important skills required in professional life as well. This report will discuss report writing
process and its importance in academic session. Later report writing factors will be discussed
include academic learning to write a report and at last this report will discuss recommendation.
MAIN BODY
Findings
Report-writing is challenging process, it is very clear that learner's ability is tested when
it comes to writing a formal report because it not only include proper formatting but this also
include certain other important factor. During academic session, learner are taught to structure
their report in two forms; at first, learner might use essay format to complete their project or
assignment. However, in the case of report, things are quite different because report include
research and searching of different topic making is more challenging to complete a report. There
are certain report writing strength and weakness, these are:
Conciseness is one of the major weakness of report writing in which writer have to avoid
using wordy sentence, conciseness simply means writer need ton wrap up their argument in the
shortest way possible which is quite challenging because writer might miss some of the
important points while making report concise. Report writing weakness lies in shortening of the
report through conciseness, sometimes writer often write more about the chosen topic which
make the sentence illogical. Avoiding wordiness is important when it comes to research because
writer need to be right when arguing the same (Chanie Derso, 2019). Keeping report concise is
challenging task because writer might have habit of explaining topic in more detailed manner, it
is very clear that due to long explanation of topic, sentence become lengthy and impact area of
conciseness in the report. It is one of the major skills of writer to keep report concise, many

academic rules demand writer to avoid using lengthy word and avoid extra words in the sentence
which make the report more complex. However, wordiness is major factor when it comes to
explaining or discussing a paper, writer may have ability to provide right information and proper
explanation in the form of lengthiness and wordiness impacting report format.
Reflection or use of person / voice is another weakness of report writing, it is very clear
that individual has their own perception and viewpoint which can increase effectiveness of the
writing. Avoiding reflection and person voice is weakness of a report, when learner try to
explore area of knowledge while researching on particular topic then they develop understanding
which can be included in the report (Dombrowski, 2020). An formal report include in depth
research allowing learner to gain max. knowledge, this knowledge only can be reflected in the
form of reflection in the report. Use of reflection allow writer to provide stand point of their own
thought. For example; if writer is writing report on the topic of sustainability then they can
provide their own methods of maintaining sustainability in the process. Reflection is formal
process of keeping things on track, this is not just skill which allow writer to become stable but
this should be important part of the report allowing research and finding to be more effective.
Report writing does not include use of personal reflection just because report is based on
academic evidence and finding from research conducted by other author, viewpoint of writer
may impact reliability of report and may impact final result which is quite important in the
process.
Structuring is one of the strength of report writing process in which writer focuses on
keeping structure of report right, it is very clear that structure not only clear certain things in
report but this is used as attractive presentation. Structuring is process of arranging every
important element in right order, it is important to arrange key finding to make report more
attractive and clear to understand (Indriyanti and Prasetyo, 2018). Report contains main body,
this section includes certain important area for example; main body contain title, topic, evidence,
interpretation and explanation of chosen topic. With the help of proper structuring, writer can
provide clear understanding of chosen topic and may even interpret data in right manner. Every
report have certain element including conclusion which wind up research, writer need to have
ability to arrange each element in right manner and must have knowledge of adding every
important element. Structuring is strength of report, para structuring and word structuring is key
element in the process, there are certain type of structuring in the report. For example;

introduction structure where writer first need to write about chosen topic or topic in the module,
second, they have to provide background of chosen firm include their day of establishment
(Kaffah and et.al., 2021). At last, focusing on future tense, writer highlight what this report will
going to discuss and cover important area.
Use of evidence is another strength of report writing in which writer try to use references
and source of information to make their report right and accurate, it is very clear that without
referencing, it is very challenging to complete the study and end an report (Schillings and et.al.,
2018). Use of secondary source provide effectiveness to report and solve half of the query that
may arrive in mind of writer. Evidence become important, writer need to provide reference to
each and every sentence of piece of evidence they have collected. Without referencing, it
becomes unethical to copy and simply paste finding of other author. For example; if writer is
writing on business management then they might consider books and journal and literature
review of author who have wide knowledge on the chosen topic. With the use of these author and
considering their viewpoint, it becomes essential to add citation in the paragraphs, without
citation, read might not understand what this sentence exactly mean and what is evidence behind
these type of argument in the writing and delivering of report (Tshabangu and Madondo, 2022).
Use of evidence is strength of report allowing writer to deliver accurate piece of finding, writer
might avoid wrong referencing because irrelevant references bring down reliability of the report.
Recommendation:
Avoid using reflection: It is recommended for writer to avoid using reflection or person voice
while writing report because they might impact reliability of report. It is very clear that writer
might have their own viewpoint regarding chosen topic, however, report or reader is not asking
for their perception on chosen topic which make it complex and less attractive to use reflection.
It is recommended that writer should focus on finding from evidence which will be more
accurate and correct as compared to providing their own thoughts. Report effectiveness is
impacted when writer try to conclude report on their own viewpoint so it should be avoided.
Use of word: It is recommended for writer to use those words which favour the effectiveness
and attractiveness of the report, it becomes essential to use ethical words which do not hurt
feeling of reader. It is very clear that every reader have different background and cultural
difference, some reader might read from different part of the world where few words are
considered unethical that might impact sentiment of reader. Writer need to have knowledge

regarding use of correct word on correct area, using right word does not mean that writer should
change the reliability of the report.
No general description: It is recommended for every writer to avoid providing basic and useless
general description of topic and should avoid covering words in given topic. Writer need to be
clear what they are summarizing, they need to avoid using general description. For example; if
writer is focusing on topic of Eczema in health and social care file, then they need to be every
clear and need to focus on evidence which include facts and figure providing valid justification.
Here, writer can not generally describe what is Eczema and how this impact.
CONCLUSION
This report has discussed introduction of report writing process and its importance in
academic and professional area of continuous growth. Later this report has discussed finding
which include certain important area for example; two weakness of report writing including
weakness related to conciseness and weakness related to person and reflective tone in reporting.
Later this report has discussed strength of report writing in which include use of proper report
structure and use of references to make this report more correct. At last this report has discussed
recommendation.

REFERENCES
Books and journals
Chanie Derso, M., 2019. Under Graduate Scientific Paper (Academic Research Proposal,
Research, Senior Seminar and Practical Attachment Report) Writing Guide
Lines. Journal of Biotechnology, 7(3), pp.15-56.
Dombrowski, S.C. ed., 2020. Psychoeducational assessment and report writing. Springer Nature.
Indriyanti, R. and Prasetyo, Z.K., 2018. Improving the experiment report writing skills of fifth
graders through the discovery learning method. Jurnal Prima Edukasia, 6(1), pp.102-
110.
Kaffah and et.al., 2021. The study of structure and linguistic rules in writing observation results
of report text at senior high school. JLER (journal of language education research), 4(1),
pp.56-63.
Schillings and et.al., 2018. A review of educational dialogue strategies to improve academic
writing skills. Active Learning in Higher Education, p.1469787418810663.
Schneider and et.al., 2018. Essentials of assessment report writing. John Wiley & Sons.
Tshabangu, I. and Madondo, S.M., 2022. Research Report Writing: Proposals, Dissertations, and
Academic Writing. In Research Anthology on Doctoral Student Professional
Development (pp. 454-476). IGI Global.
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