Request for Proposal: Albright College Nextgen CMS Project - 2021

This document is a Request for Proposal (RFP) from Albright College for the implementation of a new college management system (Nextgen). The RFP outlines the project's background, scope, proposal guidelines, timeline, budget, and evaluation criteria. It details the requirements for bidders, including company information, project timelines, and budget considerations. The scope includes improving system efficiency and integrating departments, while exclusions involve unauthorized access and specific departmental limitations. The RFP timeline specifies deadlines for proposal submissions, evaluations, and contract negotiations. The budget section requires bidders to provide unit costs, quantities, total costs, tax rates, delivery times, and pricing strategies. The evaluation criteria prioritize overall proposal suitability, organizational experience, previous work, value, cost, and technical expertise. The RFP emphasizes the need for a clear, organized proposal that meets the project's needs. This assignment, available on Desklib, provides a comprehensive overview of the RFP process for the Nextgen CMS project.

Request for Proposal
REQUEST FOR PROPOSAL (RFP)
<PROJECT NAME>
DATE
TABLE OF CONTENTS
1. SUMMARY AND BACKGROUND......................................................................................................
2. PROPOSAL GUIDELINES................................................................................................................
3. PROJECT SCOPE............................................................................................................................
4. REQUEST FOR PROPOSAL AND PROJECT TIMELINE.....................................................................
5. BUDGET.........................................................................................................................................
6. BIDDER QUALIFICATIONS..............................................................................................................
7. PROPOSAL EVALUATION CRITERIA...............................................................................................

1. SUMMARY AND BACKGROUND
Provide a high level description of who Albright are and what the project is about.
Albright is a training institute approved by ASQA. It is specialize in providing education to
student and deliver diploma and course in business, marketing, personal development, etc.
There are total 350 student from various countries. The institute is located in Melbourne and
various department in it such as IT, marketing, etc. the institute is planning to implement
project of college management system. It will replace existing CMS system and known as
Nextgen. The end user of system will be students and teachers. Whereas stakeholder of project
is student, management, etc.
2. PROPOSAL GUIDELINES
This section of the Request for Proposal should provide a description of what each responding
organisation’s proposal should contain. It should also include a timeline within which all
proposals must be submitted. Any requirements that must be included in each proposal should
be described in detail in this section of the RFP.
Here, it is analysed that each proposal must contain entire details of goods, its price, delivery
date, etc. also, it should consist of terms and condition of vendor and proposal of price of
goods.
Apart from it, all proposal needs to be submitted within time line of 15 January 2021 and before
starting of project. In addition there are other requirement as well which need to be include
Company name- this need to mention company name of which project is undertaken.
Address- the address of company where it is located.
Fax number – fax number of company
Back ground info- here, back ground info of project is to be mentioned in RFP.
Timeline of completion- the completion time of project
Time and place of submitting of proposal- it include date and place of submission of proposal.
3. PROJECT SCOPE
Explain what is in Scope and also what is going to be out of scope (exclusions)
In this it is found that project will improve efficiency of system and help student to learn it in
easier way. Also, with that more student can be enrolled in it. The system will integrate all
department to access info
Here, exclusion of project is use of system with authorize access and Id. Also, no other
department of Albright will be included in it except described above.
4. REQUEST FOR PROPOSAL AND PROJECT TIMELINE
The Request for Proposal should provide known information about the timeline for the RFP
process as well as the project itself.
Request for Proposal Timeline:
All proposals in response to this RFP are due no later than 15/1/2021
Evaluation of proposals will be conducted from 16/1/2021 until 20/1/2021. If additional
information or discussions are needed with any bidders during this period window, the bidder(s)
will be notified.

The selection decision for the winning bidder will be made no later than 23/1/2021
Upon notification, the contract negotiation with the winning bidder will begin immediately.
Contract negotiations will be completed by 25/1/2021
Notifications to bidders who were not selected will be completed by 26/1/2021
Project Timeline:
Project initiation phase must be completed by 25/3/2021
Project planning phase must be completed by 15/4/2021. Project planning phase will determine
the timeline/schedule for the remaining phases of the project.

5. BUDGET
This section of the Request for Proposal should explain what bidders include in their proposals
regarding budget items. Often, an RFP will ask bidders to list pricing a certain way or describe
what exactly should be included in the pricing for the proposal. This may describe specific
items to include or exclude depending on the project or task.
There are various things which must be included in proposal. It is as follows
Unit cost- it is first thing that is included by bidder in proposal. The unit cost of per item needs
to be mentioned
Quantity- this also be included that how much quantity bidder will deliver.
Total cost- here, bidder need to mention total cost of goods to be delivered.
Tax rate – the bidder has to describe tax rate on total bill amount which will be charged by him.
Time of delivery- the time of delivery of goods needs to be mentioned into proposal. Bidder
need to include time when goods are delivered
Company name of product- bidder need to include what company product will be delivered by
him in it.
Pricing strategy- this needs to be mentioned by bidder that what pricing strategy is followed.
6. PROPOSAL EVALUATION CRITERIA
Albright College will evaluate all proposals based on the following criteria. To ensure
consideration for this Request for Proposal, your proposal should be complete and include all of
the following criteria:
 Overall proposal suitability: proposed solution(s) must meet the scope and needs
included herein and be presented in a clear and organised manner
 Organisational Experience: Bidders will be evaluated on their experience as it pertains
to the scope of this project
 Previous work: Bidders will be evaluated on examples of their work pertaining to web
site design and hosting as well as client testimonials and references
 Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the
work to be performed in accordance with the scope of this project
 Technical expertise and experience: Bidders must provide descriptions and
documentation of staff technical expertise and experience
Each bidder must submit 5 copies of their proposal to the address below by 23/1/2021 at
5pm EST:
Albright College
Level 2,
341-345 Queen St
MELBOURNE VIC 3000