Meeting Report: Strategies for Research and Development Challenges

This report details a meeting focused on research and development (R&D) activities. It begins with a meeting requirement form outlining the meeting's purpose, agenda, participants, and logistical needs, including budget and location. The report then presents a meeting preparation action plan, assigning responsibilities and deadlines. The author reflects on the meeting, discussing the invitation of executives, the use of online resources, and the allocation of tasks. Challenges related to R&D, particularly data inadequacy, are addressed, along with strategies for improvement. The report highlights the chairperson's responsibilities, including agenda development, meeting direction, and minute approval. The author also discusses the implementation of a recording system, strategies to identify the accuracy of meeting minutes, and the arrangement of all activities. The report concludes with references to support the information.

Running Head: MEETING
Meeting

MEETING 2
Table of Contents
Assessment 1..............................................................................................................................2
Meeting Requirement form....................................................................................................2
Assessment 2..............................................................................................................................4
Assessment 3..............................................................................................................................4
References..................................................................................................................................6

MEETING 3
Assessment 1
Meeting Requirement form
Meeting Requirements Form
Chairperson Mr. John
Department Research and Development
Meeting name Research and Development Activity
Meeting details
Date:
15 September 2017
Time:
Sharp 11 a.m
Location
Ovolo Woolloomooloo Hotel
Budget
$5,000
Meeting format
Purpose To conduct a meeting with Research and development team
on research and development activity.
Agenda Introduction about research and development team
Introduction of research and development
Importance of research and development within the
organization
Activities related to research and development
Challenges of conducting research and development
activity
Strategies to overcome the Challenges of conducting
research and development activity

MEETING 4
Participants Internal
 Research and
development
executive
 Marketing managers
 Salesman
External
 Marketing
Experts
Speakers Top marketing Manager
Seating arrangements Comfortable chair, Water facilities, and Peaceful
environment
Video or teleconference
requirements
Laptop, Internet facility, microphone, Projector, and Pen
drive, speakers, are essential to conduct the Video
presentation with participants (Agenda, 2014).
Supporting materials
Pre-reading Information regarding research and development activities
that will be delivered in meeting.
Meeting documentation Notice
Agenda
Re-solution
Minutes
Equipment requirements Place, Furniture, Laptop, microphones, water bottle, Wi-Fi,
stationary, and Projector

MEETING 5
Hospitality requirements
Catering requirements Breakfast at 12 p.m.
Tea Break at 1.30 p.m.
Launch at 3 p.m. (Anderson, et al., 2015).
Accommodation
requirements
Large meeting hall
Good Food
Parking facility
Proper Lighting
Other requirements
Special needs of attendees There are some significant factors that are consider in
special needs of attendees:
Security
Confortable environment
Special accommodation for disable person
Medical and dietary facility
Clean washroom facility
Other organisational
requirements for conducting
meetings
Cultural aspect
Security
Software
Hardware
Reliability
Availability
Response time
Applicable conventions for Research and development team

MEETING 6
conducting meetings Marketing team (Boelt, et al., 2015).
Legal and ethical requirements
for conducting meetings
Legal approval with government about conducting the
meeting.
A meeting should be conducted in ethical manner.
An organiser should always remember about the dignity of
participants.
Meeting will involve companies value, social obligation and
aspiration (Morley, 2014).
Other specific requirements Make confidential data of participants

MEETING 7
Assessment 2
Meeting preparation action plan
Meeting name Research And development Activity
Meeting date 15 September 2017
Chairperson/host Mr. John
Action required By whom By when
Manage all the human resource activity and
meeting hall
HR manager 14 September
Notice to participants and external
participants
Marketing Manager
(Crawford, et al.,
2016).
13 September
Assessment 3
I prepared a plan before organizing the meeting for research and development department.
At the same time, I invited many department executives to attend or participate in the
meeting. These are such as executives of research and development, marketing department’s
manager, salesmen, other participants, and human resource manager. Additionally, such
participants are invited to discuss the challenges of research and development department in a
effective manner (Jo, et al., 2014).
Moreover, they discussed about the solution approach to overcome the challenges of
research and development activities and improve the situation of department significantly. In
addition to this, I used online resources to invite the participators and make an effective
meeting. The main reason to select an online source is to enhance the application of online
way. I decided to make contract with research and development team and marketing team
because they are the main factors of a meeting.

MEETING 8
At the same time, I estimated a sum of $5,000 to convene the meeting in a hotel named in the
table above. I directly distributed meeting paper to specified participants of the meeting. The
aim of meeting paper distribution is to make aware the participants regarding the meeting
activities significantly (POWELL, 2016). Additionally, I allotted the work to participants
regarding their capabilities, knowledge, and experience because of successfully conducting
the program and accomplish the specified task.
Along with this, I addressed and resolved one important of research and development
activity department relating to data inadequacy. I got different opinion and suggestion of
participants relating to data inadequacy and obtain positive outcome. Moreover, as the
chairperson, I have many responsibilities to make a successful meeting.
These activities or responsibilities are to develop the agenda, direct meeting, keep the
meeting in an effective manner, and ensure the agreements that will be used in the meeting.
Others factors are determining the fairness or equality of meeting; approval of minutes
afterward the completion of minutes (Phuntsho, et al., 2013). Additionally, I allowed for a
proper recording system so as to record the proceedings of the meeting, which was supportive
to eliminate the meeting presentation issues. It was also supportive to improve my personal
and professional skills in an appropriate manner.
Additionally, I desired to resolve all the research and development issues that had
been faced by the team. Along with this, I also decided that in case the desired outcomes are
not accomplished then we will conduct a meeting as soon as possible. Additionally, I found
my weak sections and improved by taking the suggestion of expertise of department. In
addition to this, I made some significant strategies to identify the accuracy of meeting
minutes. I offered meeting minutes by using online sources which are secure and less costly.
Additionally, I have arranged each activity that will be followed in the meeting.