Risk Assessment in Policy Development Plan: A Comprehensive Guide

This document outlines a comprehensive policy development plan, emphasizing the importance of risk assessment and mitigation throughout the process. It begins with an introduction to the policy's purpose, which is driven by global awareness of environmental concerns and the need for Life Cycle Sustainability Assessment (LCSA). The plan details the policy's scope, related regulations, and laws to ensure compliance. A key focus is on identifying and mitigating potential risks, such as data availability challenges and the limitations of traditional LCA methods. The plan incorporates stakeholder consultation at various stages, outlining methods for gathering input and managing dissent. The document also specifies the documents to be produced, training requirements, and mechanisms for monitoring compliance and ensuring quality assurance. The implementation strategy involves informing key personnel and assigning responsibility for execution. The plan underscores the need for consistency in format and layout, and it highlights the importance of ongoing feedback to refine the policy and achieve its intended outcomes. This plan aims to provide a structured approach to policy development, considering environmental impacts, stakeholder engagement, and risk management.

Students’ Template
Policy Development Plan (PDP)
GENERAL INFORMATION
New Policy
Policy to be revised Satish Kumar
Name of new policy (if applicable)
PDP PROCESS
The PDP is filled out by the facilitator of the Policy Development Team (see below).
The PDP is a draft until:
Reviewed by (insert title): Joban Singh
Reviewed by (insert title): Connor walker
Reviewed by (insert title): Prabhjit kour
Reviewed by (insert title) Satish Kumar
Approved by (insert name of governing body)Michael frame(Chair)
Policy Development Team
Who will be involved in the planning, development and implementation?
Stakeholders may include:
Joondalup Resort Management Golf Course Management
Restaurant Management Functions Management
Administration Staff Grounds Staff
Functions Staff Hospitality Staff
Environment Staff Resort Customers
Golf Club Members Restaurant Customers
Bar Customers Function Customers
Kitchen staff Golf Club Staff
Team Member Area Represented
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Policy Development
1. Description: Describe the policy purpose and concept, what prompted this
proposed policy (e.g., legislation, perceived need). Does a policy already
exist?
The rise in interest in the developing methods for understanding and addressing the effects of
products along the life cycle is stimulated by global awareness. This is done to protect the
environment. Here lies the necessity of the Life Cycle Sustainability Assessment or LCSA
that has existed in the current era.
It helps in organizing the complex environment, social and economic information and data in
a structured form. It clarifies the trade-offs between the life-cycle stages, sustainability
pillars. This includes the generations, products and impacts through delivering a more
comprehensive scenario of the effects around the product life-cycle (Martínez-Blanco et al.,
2014). It promotes the awareness of the value chain actors on the issues of sustainability. It
also helps the decision makers to go for the sustainable products and technologies. It
determined which of the products are socially responsible, eco-efficient and cost-efficient
2. A) What policy options may have been evaluated and discounted in the
formulation of this policy?
B) Would these options have been communicated to stakeholders in the same
way as this final policy?
C). What organisational procedures would have to be followed for this
consultation?
A. The policy option that is evaluated while forming the policy is ensuring that the services
and products have been complying with every applicable regulations and statute. However,
the plan discounted here is the rise of awareness of the consumers on the responsible disposal
of packaging and products.
B. The options are communicated to the stakeholders as the ultimate policy through
materiality, completeness and responsiveness. The first one takes the prioritized consideration
of the social, environmental, and economic effects determined to be vital to the stakeholders
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(Ren et al., 2015). The second one understands the original expectations and concerns of the
stakeholders. The last one responds speedily and coherently to the concerns and issues.
C. The organizational procedures to be followed are the supporting of the developing of the
sustainable future. This must also include the turning of sustainability to the organizational
priority.
3. Scope: Indicate the policy’s scope/parameters (i.e., what the policy will and
will NOT include).
The scopes of the full Life-Cycle Assessment policy include the real primary environmental
effect as the data is collected and the entire life-cycle of the product is found out. The rise in
accuracy to complete as the product is in use and all the stages get explored is worth for
benchmarking or external reporting purposes. For example, the green marketing could be
considered here.
Further, in assigning particular environmental effects to every component of the
investigation, decisions are to be made. This must be during the scoping phase regarding
what environmental effect categories have been coming into play (Onat, Kucukvar & Tatari,
2014). Moreover, unclear, incomplete and inconsistent presentation of the outcomes of the
LCA study according to the scope of the research must not be included.
4. Related policies, regulations, laws: Indicate related policies, regulations, laws,
procedures and guidance that must be considered as this policy is revised /
developed to assure compliance and consistency.
The compliance with the product related legislation of the environment is gained by including
the environmental necessities in the previous phases of the process of product development.
An inductive approach is to be followed to support the deployment, analysis and
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identification of the product necessities by environmental legislation by-products (Sala,
Farioli & Zamagni, 2013).
The first regulation must include the recognition of the legislation related to the
environmental product. It includes the selecting of the sources of the trends and legislations
and the relevant legislations. Then the potential legal issues are to be identified. Here the
assessment of the related topics and legislations are to be done along with the extraction of
the traceability. Lastly, the product requirements are to be deployed. This must include the
categorization of the legislation and define the necessities.
5. Identify and mitigate (control) risks that may be associated with the
introduction of this policy. Please use the accompanying Risk Assessment
Log for more detailed analysis.
The first risk is that the LCA accuracy and thoroughness has been depending on the
availability of data. The collection of data is challenging. The traditional LCA never
determines what technology, process and product are the top-performing and cost-
effective. Unlike the conventional risk assessment, LCA never tries to quantify the
particular actual effects (Sonnemann et al., 2015).
For mitigating the risks, the relation to the EPA statures is required typically. The
exercise of the discretion is needed in sustainability. Further, queries must be done
regarding the maximizing the economic and environmental benefits along with
minimizing the harm. There must be multi-program and multidisciplinary teams to be
appointed for more collaboration outside the local, state and federal agencies. The
relationship among the stakeholders must be made potentially more collaborative.
6. Stakeholders: Indicate when stakeholders will be consulted with during the
policy creation process.There will be four phases of the process; initial
(conception and planning), intermediate (development), final (close of
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discussion on the policy) and implementation (training, execution and
continuous improvement) phase.
Stakeholder Phase of Consultation
Cost centre managers Initial
Members of the executive Intermediate
The director of human resources Final
Program coordinators Implementation
7. Methods: Indicate the methods to be used to gather stakeholder input and/or
comments.
Stakeholder Method
Cost centre managers They promote the awareness regarding usage
of resource and implement the actions to
decrease the usage of the resource where
applicable. They should discuss the targets
and objectives regarding sustainability in the
related strategic meetings.
Members of the executive They deliver the support and direction for
facilitating and encouraging the sustainability
embedded in the subject areas. They should
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reward and recognize the staffs whose
contributions to achieving the sustainability
targets. Goals and objectives have been
commendable across the achievements of
public acknowledgement.
The director of human resources They should include the sustainability as the
part of the induction process online for the
staffs. They must also assure that the plan
towards communication and information
technology has been considering the
viability. Further, they should ensure that the
disposal and acquisition of the tools of
information technology have been discussing
the issues of sustainability and representing
the best practices (Onat, Kucukvar & Tatari,
2014). They show the direction and then
support for communicating the actions and
achievements of sustainability via avenues
through media, promotional materials,
publications and websites.
Program coordinators They should address the sustainability-
focused quality in the learning outcomes of
the program. Further, they should assist in
striving to gain the aims, targets and
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objectives relevant to sustainability.
In such cases, the scientific robustness and
transparency could be developed. The
assessment of the specific or local effects like
social, economic and environmental must be
tailored. Then the interaction among those
stakeholders must be systematized and
encouraged. This is to be done to the
involvement of the application, development
and use of the LCSA outcomes (Neugebauer
et al., 2015). Examples of this include the
policy makers, business associations and
scientific community. This involvement must
be at various levels like sharing of vision of
values to data provisioning.
If any stakeholders are not in agreement with the final policy, what techniques will be
used to manage their dissent?
In such cases, the scientific robustness and transparency could be developed. The assessment
of the specific or local effects like social, economic and environmental must be tailored. Then
the interaction among those stakeholders must be systematized and encouraged. This is to be
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done to the involvement of the application, development and use of the LCSA outcomes
(Neugebauer et al., 2015). Examples of this include the policy makers, business associations
and scientific community. This involvement must be at various levels like sharing of vision
of values to data provisioning.
8. Documents or “other” to be produced during policy development: Indicate the
applicable items that will be produced.
NOTE: The procedures/guidance must be vetted along with the policy so that
stakeholders will see how the policy and procedures, together, will be applied.
Systems, forms, websites, etc., must be ready for use when the policy is
adopted.
Document Reason Facilitator
Procedure documents It should describe the
complete aims, tasks or
functions that the process is
designed for accomplishing
and the situations under which
the procedure is to be utilized.
These documents are to be
used as the training tool
for both the staff and
academic employees.
Roadmap Documents It comprises of the summary
of the procedure and policies.
It should also include training
programs, completed forms
and carrying out processes.
The policy coordinators
maintain the procedures,
policies, delegations with
coordinating the updates.
Policy documents This must be used as the Policy Approval authority
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numbering system of
paragraphs permitting them to
be easily cited. This includes
the referencing to external
regulations, future policy
discussions and so on.
is the facilitator here. He is
responsible for the
elements of daily
coordination and control
of the processes.
How will you ensure consistency of format and layout for the policy and related
documentswith other Resort documents?
The assurance of the consistency of the layout and format of the other Resort documents
could be done firstly by finding a good instance of the policy document as the model. The
Policy Coordinator must find more information regarding the stages involved in the approval
process of the procedure and policy (Pesonen & Horn, 2013). Further additional training must
be obtained.
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Will any training be required for staff prior to the implementation of this new policy?
What sort of training will be required?
A lifecycle management assessment must be conducted and managed with confidence. The
teammates and the managers are to be provided with the on-point recommendations and
findings. New perspectives are to be brought strategic discussions. The educational program
must supply knowledge on the analysis of life-cycle, interpretation of outcomes, methods of
assessments, handling of recycling, environmental consulting and so on.
9. How will you determine stakeholder agreement to the final policy?
How will the policy and related documents be promoted prior to its release?
Who will need to be informed at the implementation stage?
Who will be made responsible for the implementation of the policy?
The planning sheet must be upgraded. The messages conveyed are to be identified long as the
communications and actions. The existing position must be reclassified as the result of the
individual doing duties. It needs the audit of the position via the process of job evaluation.
The Department Head, the Supervisor, the Budget Office are to be informed during
implementation.
The Director of Personnel is responsible for the policy implementation.
10. How will compliance with the policy be monitored? What mechanisms will be
used to ensure quality assurance (the policy is doing what it is intended to do)
and feedback on the policy?
The compliance with the policy could be monitored by designing to fit and included in every
activity. Without this, they might fail as a business process.
The mechanisms of quality assurance are of two types. The first one is the normative
mechanism including the licensing, qualification requirements, financing and evaluation. The
next one is the voluntary mechanism including quality management and quality awards
(Egilmez et al., 2014).
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The feedback on the policy could be retrieved by reviewing the current studies constituting
the humanitarian mechanism. Limitations are to be identified in the humanitarian feedback
policies.
11. Summarise and explain the steps in developing a sustainability policy and
strategies?
Understand sustainability and recognize what it means to the company: It is needed to
recognize the challenges having the highest impact and related to the stakeholders and
business.
Engage with stakeholders: This brings benefits to both the stakeholders and the company and
changed to more sustainable practices.
Set goals and commitments: This helps in reducing risks and seizing the scopes around the
challenges of sustainability.
Establish systems and processes: This could be done by developing an engagement model for
successful employees.
Track progress, communicate actions and meet expectations: This is crucial as to measure the
performance towards every goal.
12. Having completed the PDP, describe the process for completing analytical
policy development frameworks (PDPs).
The key steps in the PDP include identification of the problem or issue, identification of
an appropriate policy solution, developing strategy for future adoption of the policy
solution (Hossaini et al., 2015).
The above strategies help in improving the analytic business to identify and prioritize the
policies. This also includes the development of the strategic approach for identifying and
adoption of the policy solutions.
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This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
Analyse the risks related to a Joondalup Resort sustainability policy.
Risk Log
Project name: ……………………………………………..
Project Manager: ……………………………………….
Date: …………………………………………………………
Strategy Risk Cause Action required Risk owner
Date
required
Understanding
the
sustainability
and recognize
what it means
to the
company
Sustainability not included
as factor
Lack of concentration on the
sustainability efforts
Identify the issues
related to business and
stakeholders.
Managers
Engaging with
stakeholders
Failure of contribution of
the employees with the
Lack of understanding of the
targets
Responding to the
expectations at various
Managers
© Adapted from Cengage Learning Australia 2016 V1.1

This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
ideas and viable plans levels.
Setting the
goals and
commitments
Cost reductions Lack of initiative on cost
reductions
Sustainability
commitments
Employees and
managers
Establishing
systems and
processes
Poor financial return Lack of accomplished sustainable
strategy
Sustainability
commitments
Employees and
managers
Tracking
progress,
communicate
actions and
meet
expectations
Poor collection of data Lack of information gathering Promoting involvement
around sustainability
Employees and
managers
© Adapted from Cengage Learning Australia 2016 V1.1

This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
© Adapted from Cengage Learning Australia 2016 V1.1

This is an example of how to assess risk. Please make sure that you have multiple risk scenarios. Add rows to the
template as required
References:
Egilmez, G., Kucukvar, M., Tatari, O., & Bhutta, M. K. S. (2014). Supply chain sustainability assessment of the US food manufacturing sectors: A life
cycle-based frontier approach. Resources, Conservation and Recycling, 82, 8-20.
Ekvall, T., Ljungkvist, H., Ahlgren, E. O., & Sandvall, A. F. (2016). Participatory life cycle sustainability analysis. Report B2268. IVL Swedish
Environmental Research Institute, Stockholm, Sweden.
Hossaini, N., Reza, B., Akhtar, S., Sadiq, R., & Hewage, K. (2015). AHP based life cycle sustainability assessment (LCSA) framework: a case study of
six storey wood frame and concrete frame buildings in Vancouver. Journal of Environmental Planning and Management, 58(7), 1217-1241.
Martínez-Blanco, J., Lehmann, A., Muñoz, P., Antón, A., Traverso, M., Rieradevall, J., & Finkbeiner, M. (2014). Application challenges for the social
Life Cycle Assessment of fertilizers within life cycle sustainability assessment. Journal of cleaner production, 69, 34-48.
Neugebauer, S., Martinez-Blanco, J., Scheumann, R., & Finkbeiner, M. (2015). Enhancing the practical implementation of life cycle sustainability
assessment–proposal of a Tiered approach. Journal of Cleaner Production, 102, 165-176.
Onat, N. C., Kucukvar, M., & Tatari, O. (2014). Integrating triple bottom line input–output analysis into life cycle sustainability assessment framework:
the case for US buildings. The International Journal of Life Cycle Assessment, 19(8), 1488-1505.
Onat, N. C., Kucukvar, M., & Tatari, O. (2014). Towards life cycle sustainability assessment of alternative passenger vehicles. Sustainability, 6(12),
9305-9342.
© Adapted from Cengage Learning Australia 2016 V1.1