University Risk Assessment, Quality Plan and Risk Matrix Report

This report presents a comprehensive risk assessment and quality plan. It begins with an overview of risk management, defining its importance in project management and exploring various techniques such as SWOT analysis and root cause analysis. The report delves into the strengths, weaknesses, opportunities, and threats associated with projects and compares and contrasts the two techniques. It also addresses legal and ethical considerations, highlighting potential impacts on accountability, workplace culture, and stakeholder relationships. A risk matrix is provided to assess and mitigate potential risks, including cost management, stakeholder relations, and communication. Finally, a detailed quality assurance and control plan is developed, outlining project deliverables, quality criteria, quality control tasks, and assurance activities, including an action plan with timelines and responsible parties.

Running head: RISK ASSESSMENT
Risk Assessment and Quality Plan
STUDENT’S NAME:
UNIVERSITY NAME:

1RISK ASSESSMENT
Table of Contents
Part 1: Risk Assessment...................................................................................................................2
Part 2: Risk matrix...........................................................................................................................5
Part 3: Quality Assurance and Control Plan....................................................................................6
Reference list...................................................................................................................................8

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Part 1: Risk Assessment
The risk management in case of the project management is defined as the process which is used
by the project managers for minimizing the potential issues which can negatively impact the
whole timetable of the projects (Kerzner & Kerzner, 2017). The risk can unexpectedly affect the
process, people, resources and the technology which are involved in the project. There are
mainly three types of risk management tools, Brainstorming, SWOT analysis and Root-cause
analysis.
There are mainly two types of techniques which are extensively used for the risk assessment
(Aziz, Munir & Sufian, 2018). The SWOT analysis and the Root-Cause Analysis are the main
two techniques for the determination of risk in the project.
SWOT analysis
For any project, the strengths and weaknesses are generally related to internal issues. Strengths
implements about the asset, skill and the core competencies whereas the weaknesses are
considered as the areas which the project partners can improve along with the fulfillment of the
lacking areas. The SWOT analysis is the external and internal analysis and can be used as the
extended version of the brainstorming technique for the discovering of the document risks.
The features of the SWOT analysis technique
The above said analysis technique can help in identifying any kind of opportunities for the
project which can be aroused from the organisational strengths as well as threats aroused from
the organisational weaknesses too (Phadermrod, Crowder & Wills, 2019).
This technique is particularly very much useful for the identification of the internal as well as
externally generated risks which are arising for the organisation. This technique is much more
focused on the organisation rather than the project itself.
This technique has extensive use in decision-making strategies. The project information is
presented to the management. The SWOT analysis sometimes accentuates the external factors of
the project and the organisation.

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The risks can be identified from the in the project context in terms of opportunities and
threats.
Threats can be under some factors too.
 Due to the following of the heavy work culture and workload attrition possibilities can
pop up and if the level is very high then it will be important to increase the pay packages
for attracting the lateral hires.
 If consultants are hired then the risk management can be mitigated.
Root-cause analysis
The root cause is considered as the fundamental basis or cause or the main source from what
something can be derived. The root cause analysis can be defined as the systematic procedure for
the identification of the events and problems along with the approach to responding to them. the
root causes analysis mainly helps the organisations in case of avoiding the tendency of the
singling out one particular factor in its expedient resolution.
The objectives of the root cause analysis are
Identifying what has happened
How it has happened
What is the reason behind happening?
And lastly what action needs to be taken to prevent the reoccurrence (Peerallyet al., 2017).
Principles of RCA
It is considered effective in focusing on the corrective type measures of the root cause problems.
The RCA can perform well at the time of accomplishment using systematic approaches
The investigation focus should be on the cause of the event, not the person responsible for it
(Okes, 2019).
Consider both positive and negative risks of this technique

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The positive risks of this technique are
Extensive usage of the time for identifying the source of the problem and then focusing on points
like how it has happened, why it has happened and the main reason behind the happening.
the 5 why the model of the root cause technique is used commonly because it can put cause
analysis to the hand of any employee of the organisation and the employee of the organisation
can be empowered for analysing problems and solve them in the own way.
The negative risk is
It is applicable for the low-risk CAPA problem and not suitable for high risk. it includes the
various approaches of the different employees in performing the analysis and the lack of
information required for the root Cause reaching point. Finding a single cause for each problem
is quite risky.
Identify the legal and ethical issues that may affect the outcome of your project, and briefly
describe the potential impact
The size of the project can arise much more opportunities in case of the people to compromise
the ethics in the effort for bringing the project on the budget and in time. it is possible that the
employees and the project manager can face the ethical decision from day to day life.
The impacts of the ethical issues are on the accountability, interest conflictions, culture of
workplace and the safety and health concerns.
The ethical issues in accountability damage the reputation as well as the career and arise the
additional issues in the project.
The projects involve a lot of people customers’ stakeholders and there is a fair chance of giving
inappropriate preferences in the terms of the company (Okes, 2019).
The culture of the company is greatly impacted by the different ethical issues and creates
conflicts in the morale of the employees.

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Compare and contrast the differences and the similarities between the two risk assessment
techniques (Root-cause analysis and SWOT analysis)
The awareness of the SWOT analysis cannot provide help in discovering the root of the problem
to be solved. The SWOT analysis only helps in preliminary type analysis in the surface of the
main issue and provides opportunities according to the weaknesses. The root cause analysis
needs to be done further for identifying the source of the issue or the source of the weaknesses.
Employing a root cause analytic approach supports the dual objectives of identifying not only the
causes of problems related to the private health sector, but also developing actionable solutions
to address these underlying causes (Okes, 2019). Root cause can be implemented as a stand-
alone analysis, or it can follow the SWOT technique, wherein SWOT identifies strengths and
weaknesses related to the private health sector, and in so doing helps narrow the focus to a
manageable set of issues. Root cause analysis then takes it a step further, identifying the
underlying causes of those issues, which can be helpful in forming recommendations.

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Part 2: Risk matrix
Risk
Number Risk Probability Importance Response
to Risk Action Plan Person
Responsible Status
01 Cost
management
Medium For the
adequate
supply of the
funds from the
exact source at
the exact cost
at the perfect
time is
important to
meet the needs
of funding.
Medium The supply
needs to be the
exact time with
the exact
amount and the
perfect time
(Henri., 2016).
The executive
manager
Active
02 Stakeholder Low The
importance is
in the
community
and the
financial
benefits of the
organisation.
Low Maintain a
healthy
relationship
with the
stakeholders
The HR
managers
Inactive
03 Communicati
on
High The
communicatio
n among the
employees and
the managers
is important
for the strong
work culture
High Motivation
from the
leaders to the
employees for
better
communicatio
n among
themselves.
The leaders Active

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Part 3: Quality Assurance and Control Plan
Develop a plan for performing quality assurance and quality control on this project.
•Identify the project deliverables.
The project deliverables are an introduction, scope statements, objectives, stakeholders and
the key personnel, project organisation, the acquisition process, schedule and structure of
work breakdown, the success criteria of project, communication and risk management plan ,
software configuration management, training plan, resource management and lastly the
authorization of the topic.
•Determine the quality criteria for each project deliverable.
The quality criteria of the project deliverable are based on the cost management, customers,
stakeholders, the realization of the benefits.
•Identify the quality control tasks needed to control quality.
The quality control tasks are stakeholders and the key personnel, project organisation, the
acquisition process, schedule and structure of work breakdown, the success criteria of project,
communication, and risk management plan.
•Determine quality assurance activities required to assure quality.
The quality assurance activities for quality assurance are the proper cost management,
healthy work environment, frequent communication, and stakeholder and customer
relationship.
Action plan
Action plan Person responsible Assurance of
activity
Time frame
Communication Managers and leaders The communication
among the staffs and
6 to 7 months.

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the manager and the
employee need to be
frequent and both
formal and informal.
Stakeholder analysis HR manager Stakeholder
management can be
considered very
important and
essential for
successful project
management
1 to 2 years.

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Reference list
Aziz, H., Munir, S., & Sufian, M. (2018, November). Conflict Handling In Project
Management: A Risk Assessment Analysis. In 2018 12th International Conference on
Mathematics, Actuarial Science, Computer Science and Statistics (MACS) (pp. 1-7).
IEEE.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Phadermrod, B., Crowder, R. M., & Wills, G. B. (2019). Importance-performance analysis
based SWOT analysis. International Journal of Information Management, 44, 194-
203.
Peerally, M. F., Carr, S., Waring, J., & Dixon-Woods, M. (2017). The problem with root
cause analysis. BMJ Qual Saf, 26(5), 417-422.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Henri, J. F., Boiral, O., & Roy, M. J. (2016). Strategic cost management and performance:
The case of environmental costs. The British Accounting Review, 48(2), 269-282.
Okes, D. (2019). Root cause analysis: The core of problem-solving and corrective action.
ASQ Quality Press.
Vidyasagar, A. (2016). The Art of Root Cause Analysis. Quality Progress, 49(1), 48.