Comprehensive Risk Management Report: ATA's East Timor Solar Project

This report presents a risk management plan for the ATA's East Timor solar project, funded by Google. It begins with an introduction and project scope, emphasizing the use of sustainable technologies and effective communication. The report identifies various risks, including transportation issues, communication barriers, capacity building challenges, and external organization relationships. A detailed risk management cycle plan is proposed, including risk identification, assessment, planning, and implementation. The plan outlines mitigation strategies for each identified risk, such as promoting local suppliers, improving communication, and addressing language barriers. The report also covers stakeholder engagement and management, highlighting the importance of communication and setting targets. Finally, it provides a sign-off section and references used in the report.

International Project Management
2017

Contents
Case Scenario:.......................................................................................................................................2
Introduction:..........................................................................................................................................2
Project scope:........................................................................................................................................2
Risks and issues associated with the Project:.........................................................................................2
Risks Management cycle Plan:..............................................................................................................3
Stakeholder engagement and management:...........................................................................................7
Approval of the Project:........................................................................................................................8
Sign Off:................................................................................................................................................8
References:............................................................................................................................................8

Case Scenario:
The Google is going to fund the ATA’s east Timor solar project. The Google has asked for
the risk management plan of the company. As a project manager, company wants to develop
a risk management plan associated with the completion of the project.
Introduction:
The ATA’s east Timor solar project focuses on using sustainable technologies. The proper
communication between resources, skills, and material availability helps in completing the
project with limited cost and time. The organization wants to be expertise by development
risks management plan for the completion of the project.
Project scope:
The scope of the project is to focus on the risk management cycle which should be
undertaken for the successful completion of the project. The analysis of the requirements and
assumption helps in understanding the cause of potential delays. The assumptions can be
made which should be sensible, logical, and based on facts for the development of the risks
management plan.
Risks and issues associated with the Project:
The following table helps in identifying risks associated with the ATA’s east Timor solar
project:
Risks Description
Information and research “The effectiveness and efficiency of the
project depends on the collection of
information related with the project” (Tooley,
2012). By indulging physical site assessment
technique helps in diagnosing the real
situation.
Transport The equipment transportation is the time
consuming process. The strategies should be
built to resolve the transportation issues of

the goods
Communication The inefficient communication system slow
down the process of planning and which in
turn results in delay of the project.
Capacity building The capacity building is the key area for
dividing the roles and responsibilities among
the individuals.
Working with local organization The cultural difference is the major issues
associated with it
Relationship with external organization Sponsorship is the major concern area to
required money for the completion of the
project
Power Issue Cutting of the power decreases the working
capability of the organization
Less experienced labour It affects the working capability of the
organization
Language barrier The language is the major barrier for
motivating the stakeholders
Use of local Supplier Non-availability of the local supplier
Concern of health and safety There are no health and safety procedures to
develop security to the working employees
Risks Management cycle Plan:
The risks associated with the ATA’s east Timor solar project can be resolved with the
deployment of the risks management cycle plan. The setting of priorities is based on
assumption for managing the risks efficiently.
Stages Action Plan
Risks Identification phase The physical site analysis of the ATA’s
project helps in identifying the risks
associated with the project are transportation
of the goods and resources, communication,
capacity building, working of the local

organization, relationship with external
organization, power issues, language barriers,
use of local supplier, and concern of health
and safety issues
Risk assessment “The priority should be associated with the
risks identified which are based on
assumptions” (Rao, 2014). The magnitude of
the risks should be identified for increasing
the capability of the decision making.
Planning and resourcing The use f preventive plan and comprehensive
plan helps in developing risk mitigating
strategies
Implementation, monitoring, and control The tracking of the risks helps in achieving
the project success.
The risks associated with the ATA’s east Timor solar project can be resolved with
deployment of risks management cycle within the working curriculum of the solar project:
Risks
management
cycle for the
ATA's Project
Identification
of the risks
Associate
priority
with the
risks
identified
categorisati
on of th
risk
Analysis of
the risks
Generaatio
n of
response
Development and
implementation
of the risks
mitigation
strategies
Monitorin
g of the
risks

The following diagram shows the procedure how the Ata’s project going to manage their
risks associated with the completion of the solar project:
The following table shows the probability chart and mitigation strategies which should be
undertaken for the successful completion of the ATA’s solar project.
Risk Identified Probabilit
y
Frequency Priority Risk Mitigation strategies
Transportation
of the goods
High Monthly High The local organization of the area
should be promoted to provide goods
and resources according to the
demand raised by the new project
Communication High Daily High “The implementation of indirect and
direct communication methodologies
helps in resolving the issues and
conflicts of the working employees
and they feel attached with the
project” (Owens, 2010). The
consideration should be given on

culture and values of the local
people.
Capacity
building
Medium Daily Low The performance of the employees
can be measured and improved with
the use of key performance
indicators. It helps in setting the
target for the employees to improve
their efficiency and skills.
Working of
local
organization
Low Periodic Mediu
m
The working with local organization
helps in overcoming the problem of
cultural differences. The local
partnership should be developed for
providing material and equipment
according to the demand and
requirement of the project.
Relationship
with external
organization
High Periodic High “The good and healthy relationship
should be developed with the
external parties to promote
sponsorship for the development of
the project in the local area” (Reddy,
2017). The availability of the money
helps in completing the project with
ease within the allocated time and
budget.
Power Issues Low Daily Low “The issues of power supply can be
resolved because the deployment of
these project required very little
amount of power supply i.e.
equivalent to 12V” (Muller, 2015).
The installation of the project can be
easily done.
Language
barrier
Low Daily High “The interpreter should be involved
to overcome the problem of
language” (Moser, 2017). The local

people of the area can understand the
language of the interpreter which
helps in improving the working
performance of the labour. It helps in
giving emphasis to the values of the
culture associated with the local
people which helps in making good
and healthy relationship with them
Use of Local
Supplier
Medium Periodic Low The experienced labour should be
incorporated in the working platform
of the project because they can
predict the occurrence of the risks in
advance for which proactive
techniques can be developed.
Concern of
health and
safety.
High Daily High The standard should be built for the
consideration given in the area of
health and safety of the workers. The
two approaches which are used for
promoting health and safety program
are use of occupational health and
safety program and monitoring and
tracking of the follow up of the
policies and standards within the
working curriculum of the project or
not.
Stakeholder engagement and management:
“The analysis of the stakeholder is the crucial responsibility for the successful completion of
the project within time and budget” (Ma, 2011). The performance of the employees can be
measured and improved with the use of key performance indicators. It helps in setting the
target for the employees to improve their efficiency and skills. The success of the project

provides big opportunity to deploy bigger project within the area. The project should be
completed within the period of 12 to 18 months.
Approval of the Project:
o Approved
o Not Approved
Sign Off:
The project sponsor should sign off the project for approval.
References:
Ma, T. (2011). Project risks analysis of solar energy project delays in India. Retrieved from
http://search.ror.unisa.edu.au/media/researcharchive/open/9915909479901831/53108
456620001831
Moser, D. (2017). Best practice guidelines for risk identification, assessment, and mitigation.
Retrieved from
https://www.tuv.com/content-media-files/master-content/services/industrial-services/
pdf/tuv-rheinland-solar-bankability-final-report.pdf
Muller, G. (2015). Risks management and resolution strategies for establishing small
hydropower market. Retrieved from
http://search.ror.unisa.edu.au/media/researcharchive/open/9915909479901831/53108
456620001831
Owens, J. (2010). Risk management. Retrieved from
http://agile.csc.ncsu.edu/SEMaterials/RiskManagement.pdf
Rao, R. (2014). A systematic framework of schedule risks management for power grid
engineering project. Retrieved from http://www.google.co.in/url?
sa=t&rct=j&q=Research%20paper%20odf%20on%20Risks%20management
%20cycle%20plan%20for%20the%20solar
%20project&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwibgJKN8J7WAh