The Role of a Project Manager in Context: Job Analysis and Interaction

This report provides a comprehensive analysis of the role of a project manager within a project development company. It details both formal and informal job requirements, including planning, staffing, implementation, controlling, and evaluating projects. The report identifies key interpersonal skills necessary for effective management and outlines interactions with various stakeholders such as HR, customer relationship managers, IT consultants, supervisors, and team members. It also presents a diagrammatic representation of organizational interdependencies, highlighting the hierarchy and teamwork involved. The report concludes with recommendations for improving team communication, addressing issues, and motivating team members to foster a positive and efficient corporate culture. The document emphasizes that effective project management involves more than just planning; it requires creating a satisfactory environment for all team members.

Running head: THE ROLE OF A PROJECT MANAGER IN CONTEXT 1
The Role of a Project Manager in Context
Name:
Institution Affiliation:

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The Role of a Project Manager in Context
Managers play a very critical role in any organization. The success of any business
depends on the ability of the managers to lead the other employees towards organizational goals
(Müller & Turner, 2007). Therefore, good managers possess useful interpersonal skills that are
necessary for the roles and responsibilities of a company. I am a manager in one of the leading
project management organizations in the city. This paper contains the issues that are required of
me as a manager in a project development company.
Job Analysis
Managers experience both formal and informal job requirements (Müller &Turner, 2010).
Official requirements are documented in one’s job descriptions. My roles as a manager include
the following: planning new projects, staffing the specific projects, implementing, controlling,
and evaluating the projects. Under the planning role, some of the duties include defining project
scope, developing a detailed plan, determining the necessary resources to be used, reviewing the
schedule with the stakeholders and project team members, establishing and evaluating project
objectives etcetera. Similarly, the duties under project staffing include interviewing and selecting
the qualified staff as team members, ensuring proper maintenance of records, orientating the
team members, approaching consultants on project matters. Also, some of the duties in
implementation requirements are project execution, developing records and project files,
establishing communication schedule, reviewing the work quality. As the controller of the
project, my duties include writing reports for sponsors and company executives regarding the
projects, communicating with the project funders, monitoring budgets, managing funds,
overseeing that financial records are current, preparing reports on finances and providing the
supporting documents. Finally, as the evaluator of projects, some of the normal duties include

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ensuring that the deliverables are met on time and within the budget and reviewing project
outcomes with respect to the initial plan.
To achieve the roles described above, adequate qualifications are necessary (Li & Zhang,
2007). Proficiency in the usage of computers is key; an in-depth knowledge of word processing,
simple accounting, database management, spreadsheets, and the internet is imperative. Similarly,
apart from adequate educational qualification on the topic, a minimum of 2 years of experience
in project management is a requirement.
Informal requirements, on the other hand, encompass the appropriate personal
characteristics that a manager should have. Some of these requirements include proper
communication with others, demonstrating business ethics, creativity and innovation, fostering
teamwork, leading, making decisions on behave of the organizations and problem-solving.
People I interact With
Managers tend to interact with a lot of people from staff, clients, project sponsors,
regulator, their peer etcetera. The following list indicates the names and job positions of a few of
the individuals that have a stake in the organization. Job Stallion from the Human Resource
department, Arthur Gilberts from Customer Relationship department, Anne Marry, external IT
consultant, Richard Lewis, Project head, Monica Geller, supervisor, Chris Dunn, team member,
William Bill, receptionist and others staff members in the team.
The people mentioned above are critical to the success of projects and hence the overall
company success. Job Stallion is a middle-aged family man with a lot of experience in the
human resource management field. He helps with the drafting of project budgets and resource
allocation. He is one of the key professionals in the business. Mr. Gilberts is well-trained

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customer relationships manager. He heads his team in collecting the necessary customer
requirements that are helpful for planning a more targeted approach. Dr. Ann is a middle-aged
woman with a very deep knowledge of the IT field. She provides knowledge on the external IT
market and consumer requirements. Her consultancy services are very critical to the projects.
Monica Geller supervises team members and is responsible for overseeing the daily activities.
She provides reports to me regarding the project milestones and deliverables achieved. Her
excellent leadership skills make her very likable in the organization. William Bill is a charming
young man in his middle twenties, he is good at his work and enjoys being a receptionist. I
interact with him on a daily basis to find out who may not turn up for work due to their own
personal problems. This group of people depend on each other and work as a team to achieve
company success.
Diagrammatic Representation of Interdependencies
Project Manager
IT Consultant HR Manager
Supervisor
Team Member
Customer
Relationships
Manager
Receptionist

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The organizational structure above shows the hierarchy of the team members. Decisions
are discussed by the supervisor, IT consultant, HR manager and CRM manager before being
ultimately made by the project manager. The supervisor is responsible for managing the daily
operations such as ensuring that team members work as planned. The receptionist answers to the
day to day supervisor. This organizational structure is effective because it promotes teamwork
but recognizes the seniority of ranks.
Recommendations
1. It is recommended that staff members should consult with the relevant head of a
department when addressing issues or seeking clarifications. This would create a positive
teamwork environment that is characterized by respect for other people’s area of
expertise.
2. It is recommended that any changes in the schedules or project plan should be
communicated to all the team members in a timely fashion. This helps to keep everyone
up to speed on abrupt changes.
3. It is also recommended that team members report to their immediate supervisors in case
they encounter a problem. This prevents undermining the leadership hierarchy and hence
keeps everyone satisfied.
4. The organizations should motivate the team members for their exceptional work through
financial bonuses or team building exercises. This will ensure that the staff members keep
up with the excellent job and continue working as a team.
Conclusion

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In conclusion, project managing requires more than just planning. It encompasses
creating a corporate culture that is effective, efficient, satisfactory to the team members (Smith &
Imbrie, 2005). The organization should consider the recommendations mentioned in this paper.

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