BSBADM502 Manage Meetings: Third Party Report for RPL Assessment

This report is a Third Party Report for the BSBADM502 Manage Meetings unit, focusing on the Recognition of Prior Learning (RPL) process. It evaluates a candidate's ability to manage meetings effectively, covering key elements such as preparing for meetings, conducting meetings, and following up on meeting outcomes. The report assesses the candidate's skills in reading, writing, and communication, as well as their knowledge of meeting terminology, organizational procedures, and the roles of meeting participants. The report includes scenarios and evidence demonstrating the candidate's competence in these areas, along with comments from a third party to validate the candidate's claims. The report also includes a skills and knowledge mapping section to ensure all requirements of the unit are met and verified for the RPL assessment outcome. Finally, the report provides a list of required evidence attachments to support the candidate's application.

BSBADM502
Manage meetings
THIRD PARTY REPORT
RPL PROCESS: Please read the following instructions before completing this form
1. RPL applications are made using Application for RPL form. This form is designed to map the
student’s education, training, life and work competencies to the elements required of the unit and
collect the required evidence to prove the competencies.
2. The following sections of the form must be completed by the applicant:
 Element Mapping & Evidence
 Skills Mapping & Evidence
 Knowledge Mapping & Evidence
 Required Evidence Mapping
 Evidence List
3. Describe how you meet the stated criteria, skill or knowledge. Evidence is required for all elements,
skills, knowledge and required evidence. Attach this evidence to this form and refer to the
attachments as “Attachment A”, Attachment B” etc.
4. This form along with the required evidence is to be submitted directly to the assessor or to Frontier
Training & Technology via mail to 735 Pascoe Vale Road VIC 3046 or via email to
5.
6. An appointed assessor will assess the RPL application and the evidence provided.
7. The assessor will make an appointment to review the RPL application form and the evidence
provided with the learner, gathering more evidence if required. The assessor will provide feedback
to the learner on the outcome of the RPL application immediately.
8. If successful, a copy of the RPL application will be stored with the student file and the RPL decision
will be reflected on the training plan and student records.
9. Students may use the Complaints and Appeals Policy and Procedure if dissatisfied with the outcome
of the RPL application.
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BSBADM502
Manage meetings
THIRD PARTY REPORT
Unit: BSBADM502 - Manage meetings

BSBADM502
Manage meetings
ELEMENT
MAPPING
&
EVIDENCE:
Element / Performance Criteria
Description
(Describe what you do to meet this criteria,
work, education, experiences etc.) (your
explanation must cover a situation, location,
job type and outcome of the action)
Third Party
Report (Please
comment on the
student’s
description)
Explain a scenario where the candidate
provides a full description preparing for
meetings. Please include the following in the
scenario:
1.1. Develop agenda in line with stated
meeting purpose
1.2. Ensure style and structure of meeting are
appropriate to its purpose
1.3. Identify meeting participants and notify
them in accordance with organisational
procedures
1.4. Confirm meeting arrangements in
accordance with requirements of
meeting
1.5. Despatch meeting papers to participants
within designated timelines
I have made agenda in structured format
which clearly state out; date of next meeting,
time, location of meeting, purpose of
assemble and so on. Further I am ensuring
about that structure of meeting is clearly set
out their purpose which is not wasting the
tome other members. Further, shareholders
and board of directors are participating in
meeting and notifying them according to
organisational procedures. Besides this,
meeting has also confirmed according to the
requirements of members of board of
directors and papers of meeting to all
participants with their designated timelines.
He has done all
the work in good
manner with
providing full
description of
meeting.
Explain a scenario where the candidate
provides a full presentation on conducting
meetings. Please include the following in the
scenario:
2.1. Chair meetings in accordance with
organisational requirements, agreed
conventions for type of meeting and legal and
ethical requirements
2.2. Conduct meetings to ensure they are
focused, time efficient and achieve the
required outcomes
2.3. Ensure meeting facilitation enables
participation, discussion, problem-solving and
resolution of issues
2.4. Brief minute-taker on method for
recording meeting notes in accordance with
organisational requirements and conventions
for type of meeting
In organisation we have organised convention
of meeting which is applied at all stages of
assembler process and meeting is conducted
as per legal and ethical requirements.
Further, the meeting which has been
conducted in organisation is profitable as all
important points have been discussed and it
has been conducted in time period only.
Besides this, we have discussed all issues and
problems of shareholders and resolved them
& an effective decision-making has taken
place. Along with this minute take had
performed his duty as per requirements of
company and convention of meeting.
He had provide
full presentation
in best manner
while conducting
a meeting.
Explain a scenario where the candidate
provides a full presentation on follow up
meetings. Please include the following in the
scenario:
3.1 Check transcribed meeting notes to
ensure they reflect a true and accurate
record of the meeting and are formatted in
accordance with organisational procedures
We have checked all transcribed meeting
notes which is ensuring about that whatever
is written in agenda is discussed in ethical
manner. Along with this, all records have
been marinated while following according to
company requirements. Along with this store
minutes has been properly distributed to
participants with specific timeline and
according to organisation requirements.
Further, report has been properly provided to
All rules and
regulations is
properly followed
by him and follow
up on meeting
has been done
properly.

BSBADM502
Manage meetings
and meeting conventions
3.2 Distribute and store minutes and other
follow-up documentation within designated
timelines, and according to organisational
requirements
3.3 Report outcomes of meetings as required,
within designated timelines
higher authorities and result of meeting is
fruitful because all relevant tasks have been
performed within stipulated timeframe.
SKILLS
MAPPING
&
EVIDENCE:
Required Skills
Description
(Describe what you do to meet this skill,
work, education, experiences, etc.)
Third Party
Report (Please
comment on the
student’s
description)
Did the candidate demonstrates reading skills
to:
o Identifies and interprets information
from complex texts including legislation,
organisational policies and procedures
o Compares final output with original notes
to check for accuracy
Did the candidate demonstrates writing skills
to:
o Addresses the context, purpose and
audience when generating a range of
texts
o Prepares complex texts from notes using
appropriate structure, and accurate
spelling, grammar and punctuation
o Records notes of meeting proceedings
according to organisational requirements
o Edits and corrects own work to ensure
accuracy
Did the candidate at all times demonstrate
oral communication skills to:
o Participates in verbal exchanges using
appropriate style, tone and vocabulary
for audience, context and purpose
o Listens for specific information during
meetings
o Asks questions and listens to responses
to clarify understanding
Did the candidate at all times demonstrate
numeracy skills to recognize and interpret
numerical information related to timeframes
and budgets?
Did the candidate at all times demonstrate
skills to navigate the work of works,
recognizing and responding to both explicit
and implicit organizational procedures and

BSBADM502
Manage meetings
protocols and legislative/regulatory
requirements.
Did the candidate at all times demonstrate
skills to interact with others:
o Selects the appropriate form, channel
and mode of communication for a
specific purpose relevant to own role
o Cooperates with others as part of familiar
activities, playing an active role in
facilitating group interaction
Did the candidate at all times demonstrate
skills to get the work done:
o Applies formal processes when planning
complex tasks, producing plans with
logically sequenced steps, reflecting an
awareness of time constraints
o Recognizes and takes responsibility for
addressing predictable problems in
familiar work contexts
KNOWLEDG
E MAPPING
&
EVIDENCE:
Required Knowledge
Description
(Describe what you do to meet this
knowledge, work, education, experiences)
Third Party
Report (Please
comment on the
student’s
description)
 outline meeting terminology, structures,
arrangements
 outline responsibilities of the chairperson
and explain group dynamics in relation
to managing meetings
 describe options for meetings including
face-to-face, teleconferencing, web-
conferencing and using webcams
 identify the relevant organisational
procedures and policies regarding
meetings, chairing and minutes
including identifying organisational
formats for minutes and agendas
REQUIRED
EVIDENCE
MAPPING:
Required Evidence Attachment (eg,
A, B, C)

BSBADM502
Manage meetings
EVIDENCE
LIST ATTACHMENT as collected
during the 2nd stage DOCUMENT TITLE
VERIFIED
(completed by
assessor)
A
B
C
D
E
F
G
H
I
J
K
Evidence
Verified
Result
Comments
(if unsatisfactory result)
Sa
ti
sf
ac
to
ry
Not Satisfactory
Element 1   
Element 2   
Element 3   
Required Skills   
Required Knowledge   
Required Evidence   
RPL Assessment Outcome? Granted  Not Granted 
Feedback to learner:

BSBADM502
Manage meetings