ITC505 Assessment Item 2: Safe-Pay Project Team Report

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Desklib provides past papers and solved assignments for students. This report details the Safe-Pay project.
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ITC505 Assessment Item 2
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Table of Contents
Introduction......................................................................................................................................3
Part one- Project Name/ Team/ Description....................................................................................4
Team Description.........................................................................................................................4
Project description and overview.................................................................................................5
Team Charter...............................................................................................................................6
Team Communications................................................................................................................9
Team Rules and Expectations....................................................................................................12
Views from the previous experiences........................................................................................12
Overall team goal.......................................................................................................................13
Team Values..............................................................................................................................13
Code of ethics for project team..................................................................................................13
Rules and the expectations from the team members.................................................................14
Part 2: Learning Cycles.................................................................................................................15
Assigning roles prior to the meeting..........................................................................................15
Part 3: Communication plan for project........................................................................................17
Part 4: Reflection...........................................................................................................................20
Conclusion.....................................................................................................................................21
References......................................................................................................................................22
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Introduction
The project management is considered as the process of managing the projects to be completed
by the team members in order to achieve an effective outcome for the business. This report is
prepared in order to provide the information regarding the teamwork and further, there will also
be provided the reflection on how the work is being completed. The overall outcome and the
learning will be discussed in this report. This report is prepared in reference to the companies
Virtucon Consultancy as well as Globex Corp in order to prepare software named as safe-pay. It
has been identified that the managers of the projects generally face several numbers of issues
while managing the projects in an effective manner. Project managers are also considered
responsible to manage the team and eradicate the problems associated with the teams. The
proposed project Safe- Pay is regarding the facilitation of secure and safe online payment of the
funds. This will be helpful in bringing the transparency in the payment systems and it will also
be helpful in managing the financial situation of the business. Virtucon is required to deliver the
best services to Globex as Virtucon is a long-standing client of Globex. This report will include
the project charter, communication plan as well as the value and ethics statement of the business.
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Part one- Project Name/ Team/ Description
This task of this project development report will include the details regarding the project to be
proposed for the business of Globex. The project description is considered as one of the
important documents which provide important information regarding the project that is going to
be started. The project that is going to be developed is Safe- Pay which is a safe and secure
online payment system which will be used by Globex in order to reflect the transparency in the
payment systems. This kind of system will be helpful for the Globex Corp in order to enhance
the goodwill in the market because it will facilitate the safe and secure system for the clients as
well as the company. Following is provided the description regarding the project:
Title Details
Project Name Safe- Pay
Project Developer Virtucon Consultancy
Project Subject ICT technologies
Type of the project Online safe and secure cash payment system
User Globex Corp
Location of the project Australia
Team Description
Teamwork is considered as one of the important concepts of the project management because a
project is completed with the proper assistance and contribution of all the team members. It is
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very necessary to develop as well as build the teams to the projects and assign them the roles as
well as responsibilities as per their caliber. This can be helpful in ensuring the successful
completion of the project. This is the very first role or responsibility of the project manager to
critically evaluate different people and select them to make the best team for the implementation
of the project. The teamwork is helpful in providing the great contribution of the members
towards achieving the effective outcomes from a project. The team members also help each other
at the time of urgencies and whenever there is a requirement of help from each other. Further,
there is also provided the description of the team members along with their contact details and
the job description who will be handling the development as well as the implementation of the
Safe- Pay project:
Serial No. Team member Name Job Description Contact details
1. Ajay Team manager -
2. Manikanta Analyst -
3. Mahaveer Tester -
4. Yusuf Developer -
This table presented above has provided then details regarding all the team members and their
job responsibilities in order to perform their tasks in an appropriate manner. This project is going
to be implemented with the help and contribution of these team members as their roles as well as
the responsibilities are also already defined. The key persons of this project are manager, tester,
developer as well as the analyst. They will be helpful in increasing the efficiency of the project
(Kerzner, 2017).
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Project description and overview
It has been identified that there has been seen the continuous frauds and problems in the
monetary payments systems which have created rigid situations within the projects. There is a
requirement of the safe and transparent online payment system for the business of Globex Corp
in order to make the transparent and modern payment system by using different technologies of
ICT. The traditional methods of the payments used by the company are problematic and promote
fraud within the business activities. It was also a time taking the process and keeping the cash in
hand can also cause the fraud and theft. It has become important for the manager of the project to
develop such online payment system which can bring transparency and eradicate the frauds
within the project (Sherstyuk, et. al., 2016). This will help the customers, suppliers as well as the
other people associated with the organization to be able to make the fast and secure payments.
Following are some of the main reasons behind the development of such system software:
ļ‚· In order to make the transparent transactions in a business
ļ‚· In order to be sure that the transaction is being made fast and with adequate safety.
ļ‚· In order to remove the interference of any kind of middleman and making all the systems
clear and automated.
ļ‚· In order to provide a great experience to the customers as well as the clients to make
faster and secure payments.
Team Charter
The team charter is an important document which provides the information regarding all the
team members and their roles as well as the responsibilities which are associated with the
implementation and execution of the project. The charter will also highlight the skills and the
knowledge requirements which are required for them to accomplish their tasks in an effective
manner. Following is provided a list or the team charter in order to develop the project Safe- Pay
to facilitate the online fast and safe transaction:
Serial No. Team Member Job Description Knowledge and skills
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Name requirements
1. Ajay Team manager The project manager
is held for the
management of the
whole team along
with the effective
management of the
project. He needs to
ensure the timely
completion of the
project and make the
project successful. He
must possess the skills
to make the
coordination among
all the team members
and provide them with
the availability of all
the required resources
in order to complete
their work on time.
2. Manikanta Analyst It is essential for the
company analyst to
make the proper
scheduling of the
meetings among the
team members. The
analyst must possess
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the research as well as
the analytical skills in
order to make
improvements in the
project wherever there
is a requirement of
doing so. The project
analyst must also
possess the problem-
solving skills so that
he or she cannot be
hyper at the critical
situations.
3. Mahaveer Tester The project tester is
held responsible for
the testing of the
project. There is a
need for testing all the
specifications
associated with the
project (LindsjĆørn, et.
al., 2016). He must
also be equipped with
the knowledge of
certain technical
specification and
knowledge regarding
PHP, C++ as well as
Java. He must also
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have good
communication skills
in order to interact
and coordinate with
the team members.
4. Yusuf Developer Such project
developer plays an
important role in the
designing,
installation, testing as
well as the
maintenance of the
software which is
going to be
developed. The
programs created by
such developer are
helpful in the
increment of the
efficiency of the
business in order to
provide better services
(Fleming, et. al.,
2016).
The charter presented above has provided the requirement of the skills and knowledge for the
members of the team in order to complete their job roles as well as the responsibilities.
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Team Communications
Team communication is considered as an important concept in order to facilitate good
communication and interaction among the team members. There can be utilized different
methods of making communication with the team members such as the emails, video
conferencing as well as the team meetings. These are considered as the most effective ways of
communication (Aga, et. al., 2016). There are presented some of the meeting schedules and
scenarios to be considered by all the team members:
Meeting 1
Subject matter Location and time Actions to be
taken
Majority point
of views
Time Location
Making a plan in
order to finalize the
designing of the
project
10:00 AM – 2:00
PM
Conference room Selecting the
best ideas
regarding the
design of the
project and
selecting the
best idea in
order to
implement
the design of
such a project
(Schwalbe,
The majority
of the team
members must
agree to the
same design in
order to
reduce the
complications
within the
project.
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2015).
Meeting 2
Subject matter Location and time Actions to be
taken
Majority point
of views
Time Location
Making the
discussion on
assigning the tasks
to each and every
member of the
project
2:00 PM – 5:00
PM
Conference room The actions
that will be
made in this
meeting are
to
understanding
the situation
of every team
member and
assigning
them roles as
per their
expertise and
knowledge
(Lock, 2017).
Most of the
employees
should be
satisfied with
the roles
provided to
them along
with the
authorities.
Meeting 3
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