Human Resource Management Report: Practices and Analysis

This report delves into the core aspects of Human Resource Management (HRM) within the context of Sainsbury's, a multinational company. It begins by defining the purpose and functions of HRM, emphasizing workforce planning, data collection, and strategy creation. The report then assesses the strengths and weaknesses of different recruitment and selection approaches, including internal and external sources, written tests, and interviews. Subsequently, it explores various HRM practices such as training and development, and employee motivation, highlighting their benefits for both employers and employees. The report further examines the importance of employee relations and relevant legislation. Finally, it applies these HRM practices in a work-related context and concludes with an overview of the findings, providing a comprehensive analysis of HRM strategies and their practical application within Sainsbury's. The report is designed to provide insights into effective HRM implementation within a real-world business environment.

Human Resource
Management

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
P1; Purpose and Functions of HRM............................................................................................3
P2: Strengths and Weaknesses of approaches to recruitment and selection................................5
TASK 2............................................................................................................................................8
P3: HRM practices.......................................................................................................................8
P4: Effectiveness of HRM practices............................................................................................9
TASK 3..........................................................................................................................................11
P5: Importance of employee relations.......................................................................................11
P6: Employee legislation...........................................................................................................12
TASK 4..........................................................................................................................................13
P7: Application of HRM practices.............................................................................................13
CONCLUSION..............................................................................................................................18
REFERENCES..............................................................................................................................19

INTRODUCTION
Human Resource Management refers to making the use of right strategies and tactics so
that the managers of a particular company are able to attain goals and objectives by effectively
motivating the employees to ensure that they work to their maximum potential (Delery and
Roumpi, 2017). The HR Department has to play a major role in the organizations which ensures
that these organizations are able to get the best performance out of the workers and are able to
care about their well-being. For this report, Sainsbury's has been chosen. It is a multinational
company which deals in various types of products related with the customers. In this report,
focus will be made on explanation of the purpose and scope of HRM, evaluation of the
effectiveness of its elements, analysis of different types of factors. Additionally, application of
HRM practices in a work-related context will also be discussed as a part of this project.
TASK 1
P1; Purpose and Functions of HRM
Workforce planning is a process in which the HR department of the organizations
prepares the right strategies and tactics to be used in order to ensure that they are able to plan in a
better manner regarding their manpower (Fei and Aun, 2019).
The stages of Workforce Planning are as follows-
 Defining of goals- For the HR department it is necessary to make the goals and priorities
quite clear. In the context of Sainsbury's it is important that its HR department sets clear
goals.
 Collection of data- After the goals have been defined it is essential to collect the data in
an effective manner. For Sainsbury's this becomes quite essential so that the HR
department is able to gather data.
 Collection of internal data- It is essential for the companies to collect the internal data
in an effective manner. In the context of Sainsbury's, it becomes crucial that its HR
department is able to collect the internal data.
 Identification of workforce needs- Workforce needs are to be identified by the HR
department so that it is able to take the correct decisions. For Sainsbury's this is very
much important.
3

 Identification of gaps- The HR department should be able to identify the gaps to be able
to address the needs and requirements related to the staff . In the context of Sainsbury's,
this is very crucial.
 Creation of strategies- The HR department should be able to create strategies which will
enable the fulfilment of these gaps. In Sainsbury's, this must be done.
Functions of HRM-
Management Perspective-
4

 The HR department has to ensure that it is able to manage the employees of a particular
organization (Greenfield and et.al., 2019). This needs to be performed by the HR
department of Sainsbury's.
Purpose- The purpose of this function of HR department is to ensure that it is able to
make sure that there is no problems and issues in managing the workers of an
organization in an effective manner. Thus, in Sainsbury’s there is a requirement from the
HR department to be able to perform it in an effective manner.
 The HR department has to make sure that it is able to increase the overall efficiency and
effectiveness within the company's employees. This needs to be performed by the HR
department of Sainsbury's.
Purpose- This function of HR has a purpose of raising the overall productivity level
within the organization. Thus in this way the management of Sainsbury’s makes sure that
it is able to achieve its various goals as well as objectives without facing problems and
issues.
From operations perspective-
 It is the duty of HR department to ensure that the employees are able to manage the
operations of an organization effectively (John and Taylor, 2016). This needs to be done
by the HR department of Sainsbury's.
Purpose- This function of HR is needed because when operations of an organization are
managed in the right manner this leads towards attainment of higher-level of efficiency as
well as effectiveness. Thus in the HR department of Sainsbury’s this can be very much
helpful.
 HR department has the duty of making sure that the workers are able to bring the required
efficiency and effectiveness in the operations. This is needed in Sainsbury's.
Purpose- This function of HR is needed because when the overall efficiency and
effectiveness of the workers increases it leads towards more productivity. Thus, in
Sainsbury’s this can be very helpful in ensuring that the employees are able to contribute
towards the success of the organization.
P2: Strengths and Weaknesses of approaches to recruitment and selection
Recruitment- It is a process which is conducted by the organizations so that they are
able to identify, attract, screen and shortlist the different candidates for a particular position
5

within the organization (Kellner, 2017). By making its use they will be able to select the right
candidates for the job. The types of recruitment are Internal as well as External. In Internal
Sources, the organization identifies the talented people within the firm to make sure that ample
opportunities are provided to them to excel in higher positions. For example- Promotion,
Upgradation, Transfer and Employee referrals are the various Internal sources of recruitment.
Also the use of External Sources is made so that a company is able to identify the right people
for its different positions. For example- People joining in an organization, employment agencies,
advertising and Contractors are the various External sources of recruitment. In Sainsbury's the
following approaches to recruitment can be used-
Internal Sources- In the approach of internal sources the company can aim to identify
the talented people within it so that it is able to promote them for higher roles in the future time
period. Sainsbury's can use it so that it is able to get the right candidates within the organization
itself. Promotions, Transfers, Internal Advertisements, Previous Applicants are some of the
internal sources of recruitment for an organization. By making their use the organization is able
to ensure that it is able to recruit people internally. Therefore Sainsbury's can any one of these
sources if it wants to recruit people internally.
Strengths-
 Saves Costs- By making use of this approach the company can make sure that it is able
to save the costs effectively and efficiently. This is beneficial for Sainsbury's.
 Saves Time- When this approach is used by the firms they can make sure to save the
time taken in the process of recruitment. For Sainsbury's, this can be advantageous.
Weaknesses-
 Use of biased approach- When a company makes the use of these sources it may lead to
the use of biased approach in the process of selection. For Sainsbury's, this can lead to
different problems and issues.
 Lack of efficiency- When this approach is used by the organizations this may lead to the
lack of efficiency within the company. Therefore, in the context of Sainsbury's this can
create problems and issues.
External Sources- The use of external sources can be made by the firm so that it can
identify the right candidates outside the organization (Lee and et.al., 2019). A company like
Sainsbury's can make their use so that they are able to select the best talented people for their
6

work. Employment Exchanges, Advertising, Educational Institutes and List of applicants are
some of the sources through which an organization is able to recruit people externally. Thus
Sainsbury's can make sure that it can use any one of these sources so that it is able to recruit
people using external sources in a highly effective manner.
Strengths-
 Skilled Candidates- When external sources are used a company may select skilled
candidates for its work. Therefore for a company like Sainsbury's this creates an
advantage.
 No Biased Approach in selection- The use of external sources in the process of
recruitment leads to the selection of the best candidates without the use of biased
approach. For Sainsbury's, this is an advantage.
Weaknesses-
 Lack of preference to the people within organization- This approach leads to lack of
preference given to the employees of the enterprise. Therefore for Sainsbury's this creates
a disadvantage.
 Higher expenditure involved- The use of this approach involves higher expenditure.
Thus this creates disadvantage for Sainsbury's.
Selection- It refers to a process in which the organizations are able to select the best
candidates through the adoption of a particular method (López-Fernández, Romero-Fernández
and Aust, 2018). In Sainsbury's, the following approaches can be used-
Written Test- In this approach of selection, the candidates are judged through a
particular written test. Sainsbury's can make use of this approach to select the employees.
Strengths-
The use of Written Test can make sure that the managers of Sainsbury's can apply the best
criteria for the selection of candidates. Also this ensures that they are able to get the best talented
candidates.
Weaknesses-
Written Test cannot be used to judged all the attributes of a candidate's personality. Also
conduction of Written Test involves a lot of expenditure. Thus for Sainsbury's these are the
disadvantages of this approach.
Interview-
7

Interview can be used by the companies so that they are able to make the correct
judgements regarding the candidates who have to be chosen for the requirements of the
company. In the context of Sainsbury's the following are strengths and weaknesses of this
approach-
Strengths-
The use of Interview should be made by the firms so that they are able to
comprehensively judge a candidate. Also it can help the companies to make sure that they can
select the best candidate.
Weaknesses-
Interview cannot make use of all the parameters for the judgement of a candidate's
personality. Also it cannot be used for all the posts available within an organization.
TASK 2
P3: HRM practices
HR practices refer to the strategic operations of HR (A Comprehensive Guide to HR Best
Practices You Need to Know This Year [Infographic], 2018). They are helpful for the
organizations to make sure that they are able to set a right example in front of their employees by
making the right use of these practices. Thus it is the responsibility of the HR department of
Sainsbury's to use the right HR practices for increasing the level of efficiency and effectiveness
within the organization.
Training and Development-
The use of this HRM practice must be made by the organizations so that they are able to
train and develop the employees using the right techniques and methods. Thus for an
organization like Sainsbury's the use of this method can be beneficial. For the employer the use
of this practice can be beneficial as it will help in upgrading the skills of the employees. For the
employees this practice can be useful in performing challenging goals and tasks.
Benefits-
 For employer- Training and Development can lead towards increase in the overall level
of efficiency and effectiveness for the employers. Also it can allow them to be able to
achieve the desired goals and objectives as the employees contribute to the best of their
abilities.
8

 For employee- Training and Development can ensure that the workers are able to
enhance their own skills and abilities in a highly effective manner. Also, this ensures that
they are able to contribute to the best of their skills and abilities for the company.
Motivation-
The use of this HRM practice should be made by the firms so that they are able to get the
best performance out of the employees (Mammadova, Jabrayilova and Mammadzada, 2016). In
Sainsbury's the use of this method should be made for getting the best out of the workers. For the
employer the use of this practice can be helpful in ensuring that they are able to motivate the
workers to perform at their best. For the employees this is useful so that they are able to achieve
up to the best of their potential.
Benefits-
 For employer- Motivation helps the employers in making sure that the employees are
give moral boost-up. This makes sure that the employer is able to effectively ensure that
the workers can give their best to the organization.
 For employee- Motivation is quite helpful for the employees in ensuring that they can
achieve their maximum potential. It makes sure that the workers are able to contribute to
the best of their abilities.
Reward Management-
This HRM practice can be useful in the context of the organizations because it helps them
in the rewarding of the best workers. For the managers of Sainsbury's, this technique is useful in
getting the desired results. For the employer, this practice is beneficial because they can ensure
higher-level of motivation of their employees by providing them suitable rewards. For the
employees, this practice can create an advantage because they will get their dues for the work
which they have done.
Benefits-
 For employer- Reward Management is quite useful for the employers in making sure
that the hard-working employees are rewarded. Also it helps them in achieving of the
desired goals and objectives.
 For employee- Reward Management is very useful for the workers to get a proper
reward for their good performance. Also it makes sure that they are able to attain
challenging goals and objectives.
9

Performance Appraisal-
The use of this HRM practice must be made by the organizations so that they are able to
identify the ways through which the performance can be improved. In Sainsbury's, this can be
very helpful. For the employer, the use of this practice is useful because it helps in performing a
thorough assessment of the performance. For the employees, this practice can create an
advantage as it helps them in improving their performance.
Benefits-
 For employers- Performance Appraisal is helpful for employers in finding out hard-
working and best-performing employees. Also it helps them a lot in assessing their
performance regularly.
 For employees- Performance Appraisal is helpful for the employees because it helps
them in getting to know their performance. Also it is quite helpful for them in achieving
their goals and objectives.
Flexible Working-
In this HRM practice, the employees are given flexibility to work from anywhere and
according to their own time. Thus in this way their level of productivity, efficiency and
effectiveness increases which can be quite beneficial for them. Thus it can be said that by
making the use of these methods the organizations like Sainsbury's can motivate their workers to
perform in a better manner for the achievement of the goals and objectives. For the employer,
this practice can create an advantage because it helps them in saving a lot of expenses. For the
employees, this practice is beneficial as it is helpful for them in attaining the required flexibility
of working from anywhere.
Benefits-
 For employers- Flexible Working helps the employers in reducing their overall costs.
Also it is helpful for them in ensuring that they are able to flexibly recruit their
employees.
 For employers- Flexible Working helps the employees by offering them the required
flexibility level. Also it ensures that they are able to enhance their overall productivity
level effectively and efficiently.
P4: Effectiveness of HRM practices
Training and Development-
10

Strengths-
 With the use of Training and Development the organizations can aim to improve the
overall efficiency and effectiveness of the employees. This can help Sainsbury's.
 When Training and Development is used the firms can make sure that they are able to
raise the overall level of productivity easily. In this way it helps Sainsbury's.
Weaknesses-
 The use of Training and Development is quite costly for organizations. Thus the expenses
of Sainsbury's can increase.
 Conduction of Training and Development requires a lot of time. Therefore it can be a
disadvantage for Sainsbury's.
Motivation-
Strengths-
 The use of motivation helps the organizations in getting best performance out of their
employees in the correct manner (Muñoz-Pascual, Galende and Curado, 2020). Thus this
is advantageous for Sainsbury's.
 Motivation should be able to help the enterprises in making sure that the overall
productivity is raised. In this way it helps Sainsbury's.
Weaknesses-
 The use of motivation requires higher-level of skills from the managers in a particular
organization. Some of the managers of Sainsbury's may not have these skills.
 Motivation cannot be used in every situation. Thus for the management of Sainsbury's,
this creates a disadvantage.
Reward Management-
Strengths-
 The use of Reward Management helps in getting the best out of workers as they get
incentive for performing better (Onnis, 2019). This can help Sainsbury's.
 The technique of Reward Management may be used by the managers to raise the
efficiency and effectiveness level.
Weaknesses-
 Reward Management can lead to allegations of the use of biased approach by the
managers. Thus this creates disadvantage for the managers of Sainsbury's.
11

 The use of Reward Management may not sufficiently reward the workers according to
the talent which they possess. For Sainsbury's this can create a disadvantage.
Performance Appraisal-
Strengths-
 Performance Appraisal can help in giving adequate reward to the workers who are
performing in a better way (Peccei and Van De Voorde, 2019). This can help Sainsbury's.
 The use of Performance Appraisal can also help the employees in making sure that they
are able to get the right reward which they deserve for their performance. For
Sainsbury's, this is useful.
Weaknesses-
 Performance Appraisal techniques requires comparison of employees with each other.
This can lead to rivalry. In Sainsbury's, this is a disadvantage.
 The use of Performance Appraisal techniques can put allegations on the management
related to use of a biased approach. For Sainsbury's, this can create a disadvantage for the
managers.
Flexible Working-
Strengths-
 This practice helps the employees by allowing them to work from anywhere. For
Sainsbury's it creates an advantage because it boosts efficiency, effectiveness and
productivity.
 This practice is helpful for the employers as more performance can be expected from the
employers. In Sainsbury's, this can create an advantage because it can help them a lot in
achieving the desired results.
Weaknesses-
 This practice is not useful when the employees do not concentrate sufficiently on their
given tasks and allocated work. In Sainsbury's, this creates a disadvantage.
 This practice is not useful as it can lead towards carelessness from the employees as they
can take their work lightly. In Sainsbury's, this can lead towards a disadvantage.
12