Evaluating HRM Practices at Sainsbury's: Recruitment & Legislation

This report provides a detailed analysis of Human Resource Management (HRM) practices at Sainsbury's, a leading supermarket chain in the United Kingdom. It covers the purpose and functions of HRM, including recruitment, selection, training, performance appraisal, and compensation. The report evaluates the strengths and weaknesses of Sainsbury's recruitment and selection processes, discusses the benefits of HRM practices for both the employer and employees, and assesses the effectiveness of these practices in raising organizational productivity and profit. It also emphasizes the importance of employee relations in influencing HRM decision-making and identifies key elements of employment legislation and their impact on Sainsbury's HRM policies. The report concludes by illustrating the application of HRM practices with specific examples from the company.

HUMAN RESOURCE
MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
P1 Purpose and functions of HRM..............................................................................................1
P2 Strength and Weakness of recruitment and Selection............................................................3
P3 Benefits of HRM Practices for both employer and employee................................................4
P4 To raise organisational productivity and profit, the effectiveness of HRM practices is to be
evaluated......................................................................................................................................5
P5 Employees relation importance in respect to influencing decision making of HRM.............5
P6 Key elements of employment legislation and their impact ...................................................6
P7 llustrate application of HRM practice with the help of some examples................................7
CONCLUSION .............................................................................................................................11

INTRODUCTION
Human Resource Management is a strategic approach in which proper control of people
is done to achieve better performance. It is a process of recruiting, selecting, inducing
employees, providing orientation, imparting training and development, performance appraisal,
providing benefits, motivating employees, providing welfare, safety and health measures as per
labour law (Ball and Mazumder, 2019). The company that is selected for this report is
Sainsbury's, to evaluate role of its HRM practices in running its business sustainable in retail
sector. It is the second largest chain of supermarket in United Kingdom and was founded in 1869
by John James Sainsbury's. This company also become the largest retailer of groceries in 1922.
The purpose and functions of HRM are covered under this report. Strength and weakness of
recruitment and selection are also explain in the assignment. Benefits of different HRM practices
for both employer and employee are describe in this project. Effectiveness of different HRM
practice are also be evaluated in this report. Analysation of importance of employee relation are
also covered under it. Identification of key element related to employment legislation and their
impact on decision making are included in the assignment. By giving different examples it also
explain application of Human Resource practice in work related context. (Ren and Brehmer,
2018).
TASK 1
P1 Purpose and functions of HRM
Human Resource Management is the process of managing people in the working place by
performing various functions related to recruitment, selection, providing training, appraisal of
performance, performing a work related to calculation of salary and wages of employees is also
be cover under this (Azadi and Karimi-Jashni, 2016).
Purpose: To achieve goals of organisation by attracting and engaging skilled persons so
that they can add value to an organisation. HR team of Sainsbury appoint persons by following
the process of recruitment, selection, induction etc. to fill the vacancy. As this process help to
choose best candidate who work with best efforts with out doing so many mistakes. The main
object of the company is to increase the productivity so by providing training to their employees
it reduces wastage of time and errors that tends to make positive impact on profit.
1

Various other purposes are explained in detail in the below mentioned points (Tang and Gao,
2019).
Compensation: With proper analysis of compensation act Sainsbury makes alteration in
the pay structure of the company. Main concern for every employee is to give minimum wages
and salaries as per industrial and labour law application. Various laws related to minimum wages
act, Payment of wages act must be follow by this company. (Sohler and Woodruff, 2018).
Staffing Needs: HRM is used to understand and satisfy the needs of staff . All the
responsibility related to recruitment of employees are also be performed by HRM. Identification
and determination of job duties and skill levels are also done by them.
Performance appraisal: For the growth of any organisation it is necessary to evaluate
the performance of employees. Sainsbury's after doing proper analysation check the performance
level of their employees and also find out the reasons of deviation. (Bernar and Xu.,2017).
Benefits: Calculation and proper documentation related to pension, provident fund,
ESIC, bonus, gratuity, etc. are to be performed by HRM of Sainsbury's.
Law Compliance: All the work are to be performed by HR managers as per applicable
compliances so that to avoid exploitation of labour and employees in the Sainsbury's.
Functions: Various managerial and operative function are performed by HRM of
Sainsbury's.
Recruitment and Selection: Recruitment is the process in which identification, screening,
short listing, interviewing are done for fulfil job vacancy with in an organisation. Selection is
process of selecting suitable candidate for vacated position. By adopting the process manager of
Sainsbury recruit their workers and short-listing is done on the basis analysation so that correct
person is selected that helps to increase profit margin also.
Training and development: Training is the programme in which directions and guidelines
are given to learn the work. Development relates to improvement in the skills that increase their
efficiency level also. By conducting induction programme and conferences managers of
Sainsbury improve the performance of employees.
Employee engagement: It represent the emotional attachment of worker towards their
place of working, colleague, rank with in the company. It also represent the level of enthusiasm
and dedication regarding job. By providing time to time guidance and cooperation it improves
2

relation and it also create feeling of attachment that tends to help in retention of human resource
in the organisation.
Reward management: It is the method in which rewards are given fairly and equitably
without any discrimination in respect of age, gender, religion etc. Sainsbury managers provide
benefits to their employees by giving perquisites such as vehicle, laptop, mobile etc. as it help to
improve their Tatarstan of living also.
Other operative functions like development, procurement, maintenance, integration,
motivation, compensation are also be performed by Sainsbury's HRM
Smooth functioning can become possible by adopting various key role related to selection
and attraction, employment testing, Promotion rules etc.
Various responsibilities of HRM practices are they should participate in planning and
development programme, provide employees with career assistance, Change initiative as per
company requirement, give support for domestic violence victim.
P2 Strength and Weakness of recruitment and Selection.
Recruitment: Choosing a suitable candidate for specific job by performing various
function related to identification, screening, short-listing and interviewing is known as
recruitment( Fei and Lu , 2018).
Internal: In this existing workforce is appoint to fill the vacancies in organisation.
Strength Weakness
 Increase morale of Sainsbury's
employees if internal recruitment is
adopted.
 Less orientation and training is
required.
 Suitability of job is less in Sainsbury's
employees.
 Occurrence of another new vacancy is
there.
External: In this recruitment is done by appointing human resource from outside(Kuperberg,
and Jaeger, 2016)
Strength Weakness
 Large number of candidate pools in  It demotivate the morale of internal
3

Sainsbury's.
 Ripple effect is also avoid in
organisation.
employees of Sainsbury's.
 It increase the turnover rate in the
company.
Selection: It is a process of hiring the applicant and filling the vacancies as per their
qualification and skills.
Strength Weakness
 Selection of candidate as per skills and
qualification is done in Sainsbury's.
 Various rounds of interview is there so
it can help to find suitable talented
candidate.
 It involves long process by Sainsbury's.
 Does not give opportunity to unskilled
employees to learn as only skilled
workers are selected by company.
P3 Benefits of HRM Practices for both employer and employee
Employer is the owner of the organisation as salary and wages is given by them as per
provisions of law attracted by the organisation(Budhiraja and Asthana, 2017).
Employee is an individual who perform the task to achieve the goal as they are the
servants of their owner.
Benefits of HRM:
For employer For employee
 Selection of suitable candidate at right
time is become possible in Sainsbury's.
 Proper recording of employees
documents is possible that becomes
beneficial at the time of giving benefits
of pension, ESIC, bonus etc.
 Less wastage of resources and raw
material as workers or employees are
appointed in Sainsbury's after following
 It helps to protect the interest of
employees of Sainsbury's by giving
minimum wage and bonus as per law.
 Avoid exploitation of employees in the
organisation by doing interaction and
proper controlling.
 By making proper management of
people with effective controlling it
helps to maintain good working
4

a long process of selection so it helps to
recruit only skilled and qualified human
resource.
condition to their employees.
P4 To raise organisational productivity and profit, the effectiveness of HRM practices is to
be evaluated.
Effectiveness of HRM practices: By performing practice related to compensation and
reward the company provide job security to human resource. Profit margin can be increased by
Sainsbury as employees gives their best at the time of performing task that improves
productivity also because they known that organisation give benefits and rewards for good
performance. By giving motivation, the company increase morale of their employees as it result
that they work hard and fulfil their task by proper utilization of resources. It tends to increase
productivity that indirectly effects profit also. Brand image is also increase with proper
functioning of Human resource management practices as it helps to attract professional and skill
employees large in number. They perform their task with great efforts that become beneficial to
increase profit as well as their productivity.(Noreen and Mahmood, 2018).
P5 Employees relation importance in respect to influencing decision making of HRM
Employees Relation: It is related to efforts of organisation to maintain and create
effective and positive relationship with their employee. As employees are the assets of every
company. By making good relation Sainsbury's force their employees to engaged more in their
task and give effective results by performing the task properly .
Importance of Employees relation: It becomes helpful to reduce or avoid conflicts
between employees and employer and also among employees in Sainsbury's. If healthy relation
is maintain between employer and employee. Owner view their employees as stakeholder rather
than only paid workers. As it become meaningful at the time of taking decision of issuing sweat
equity shares Participation in decision making activity is possible due to healthy relationship as
believe or trust of employer over their employees can only make their participation. Good
employee relation help them to develop their skills that leads to growth also. Productivity is also
increase if there is good relation is maintain in the organisation because employees share their
problems and take guidance that tends to reduce the chances of mistakes that make positive
5

impact on profit. As it is necessary to maintain best relation because there are several issue
where it becomes difficult to take decision alone as it require help of some person to take
effective decision.
P6 Key elements of employment legislation and their impact
Employment legislation: It means all applicable laws and standards related to workmen
compensation, labour relations, entitlement of benefits, working hours, wages and salaries,
human rights, health and safety(Krause and Rädler, 2016).
Key elements of legislation of employment are explain in the following mentioned points
given below such as
Equal employment opportunity: As all employees whether they are male or female gives
an equal opportunity to grow more in the organisation irrespective of their colour, religion,
caste,age etc.
Impact: It helps to motivate employees and gives social security so managers of Sainsbury's
give equal opportunity to their workers.
Prevention from exploitation: Sainsbury's employees should not be exploit on the basis
gender and caste.
Impact: It reduces the chances of sexual harrasment in the organisation.
Regulation related to working time: The working hours is to be fixed for employee as
according to their industry. Employees generally works for 9 hours in Sainsbury's. Rest time is
also included in their working period as 30 minutes of lunch is provided to every worker in the
organisation.
Impact: It prevents employees from exploitation by giving fix hours of working.
Fixation of minimum wage rate and their manner payment: It is to be done to secure the
interest of employees of Sainsbury's by giving minimum wage for regular working and overtime.
Impact: It motivate employees to work more for earning more.
Providing good working condition: It is to be provided in Sainsbury's by avoiding
conflicts and bias between employer and employees and also among employees also.
Impact: It maintain healthy relation that helps to increase productivity by avoiding
wastage of time in arguments and fights.
Safety and health measures for employees: Facility of canteen, water tank, dustbins, rest
room, first aid and other medical facility should be provide in Sainsbury's.
6

Impact: It helps to make employees healthy and fit that become helpful to work properly with
great energy and effort.
P7 llustrate application of HRM practice with the help of some examples
Job description of HR assistant:
The organisation Sainsbury's is looking a suitable candidate having excellent
communication skills along with administrative skills for the post of HR assistant. As they help
to support all inquiries or request and prepare as well as issue employment contract are basic
purpose of their appointment
JOB DESCRIPTION
Job Title: HR assistant.
Main Objective: To support and help HR in administrating the various activities related to
human resource management in its stores.
Roles and Responsibilities
 Maintain register of employees.
 Compiling records related to PF and ESIC should be maintained.
 Calculation of Salary and wages is to be done.
 Proper register related to recruitment should be compiled
 Record of perquisites such as gratuity, pension, workmen compensation should be
maintained.
 Performance appraisal is also performed by them
 Supporting documents related to working hours records should be maintain
 Bonus must be calculated by them.
 Preparation of Job offer letter.
Skills : They must have following skills
 Leadership skills
 Team working skills
 Having good command over English
7

 Time management
Qualification:
 MBA in Human Resource Management.
 Having good knowledge of power point, Ms word, excel.
Experience: Minimum three year experience.
POSITION IN ORGANISATION- ?
Reports to: Human Resource Manager.
CURRICULUM VITAE
Personal Information
Name: Thomas D'cruz
Address: 55, Baker Street, London, United Kingdom
Gender: Male
Marital status: Unmarried
Date of Birth: 4 December,1993
Qualification
 BBA from London university in 2013
 MBA in Human Resource from Middlesex University in 2015
 Chartered Accountant from London
Working Experience: Having a experience of 2 years in Tesco
2 years in Sainsburry.
8

References: James D'souza Finance Manager in Sainsbury's
Hobbies
 Reading books and Novels
 Listening Music
 Sketching
Selection Criteria: For the post of HR Assistant Sainsbury's hire Thomas D'cruz as a
suitable candidate as he has good skills of communication and have good working experience as
compare to other candidates. He has additional professional qualification (Chartered
Accountant).
Interview questions
Q.1. Give introduction of yourself ?
Q.2. Tell something about our company and HR department ?
Q.3. What do you feel are the most important values of an HR assistant ?
Q.4. What is experience with handling payrolls ?
Q.5. Under tight deadline how do you handle your working ?
Q.6. Share your experience with your previous team leaders ?
Q.7. How your skills help to perform the HR assistant function ?
Q.8. Tell something about workmen compensation ?
Q.9. What type of HR assisting you enjoy most ?
Q.10. How do you support your HR manager at the time of hiring process ?
JOB OFFER LETTER
Sainsbury's
9

33, Holborn, London, United Kingdom
25th September 2020
Dear Thomas D'cruz,
We are pleased to inform that you are selected for the post of HR Assistant in our organisation
Sainsbury's. It is to be believed that your experience and skills are beneficial for our team.
The Joining date is 1, October, 2020. Provident Fund, ESIC, Medical and other retirement
benefits are also provided by our company. Salary that is offer by the company is 70000 pounds
If you accept the offer, please signed the copy of this letter and enclosed original as wells
as copy of documents such as Residential Identity Card, Mark sheets, experience letter, Salary
slip from previous organisation and self-attested acceptance letter.
We look forward to welcome you as a new employee at our organisation Sainsbury's.
Your sincerely
Anthony Dsouza
(Human Resource Manager)
EVALUATION
Process of HR recruitment in Sainsbury' are explain in the below mention steps.
Job Announcement: The title of the job must be announced in the organisation at the time
taking interview by HR manager.
Application and C.V. Should be screen: Appropriate screening of Curriculum Vitae
should be done in the company by HR to select a suitable candidate for particular job position.
For test candidates should be shortlisted: Must conduct a test and select the suitable
person after clearing various rounds of interview in the premises.
Written test related to job is taken: There must be one round in which written test is taken
by giving specific time duration.
Interview: Personal interview, telephonic round, group discussion, technical round is
involved in it. All the rounds can be taken at the same day or the next day in the organisation.
10