HND Assignment: Cloud Seminar Invitation Mails for Salesforce Event

This assignment presents a set of professional communication emails drafted for a cloud-based seminar hosted by Salesforce. The emails are addressed to various stakeholders, including the director, a line manager, and a hotel manager, each with a specific purpose and content tailored to the recipient. The email to the director serves as a formal invitation, outlining the seminar's focus on cloud computing, potential business strategies, and the inclusion of key clients. It also includes a project planning table detailing the timeline. The email to the line manager requests supervision of the seminar preparations, emphasizing the importance of their presence. Finally, the email to the hotel manager is a request to book the seminar hall, providing event details and seeking information on availability and pricing. The assignment demonstrates the ability to write clear, concise, and professional business correspondence, suitable for various levels of management and external vendors, showcasing an understanding of project management and event organization within a corporate setting. The emails adhere to standard business formatting, including proper salutations, subject lines, and closing remarks.

To: [e-mail]
Cc/Bcc:
From: [e-mail]
Subject: Invitation to the Cloud-Based Seminar Presentation <DATE and TIME>
Respected sir,
With great pleasure and enthusiasm, we would like to invite you to take part in our upcoming
cloud based seminar. This seminar is scheduled to be held in two months from now and is
completely focused on discussion of the importance of cloud computing in today’s market and
we will also discuss about potential new business strategies involving cloud computing. In
addition to our executives, we have also invited some of our loyal clients so that we can also
gather their ideas and inputs regarding our business strategy. Your presence in the seminar is
very important and hence, we would like you to please come to the seminar venue by <DATE
and TIME>. Moreover, I have attached the following table as a record of our initial planning
for the project.
Project Planning Phase 4 days Tue 13-08-19 Fri 16-08-19
Conference Start Up 4 days Tue 13-08-19 Fri 16-08-19
Initiate the Design and Planning of Project 1 day Tue 13-08-19 Tue 13-08-19
Create a Brief for the Conference Requirements 1 day Wed 14-08-19 Wed 14-08-19
Develop and Submit Project Proposal for Evaluation 1 day Thu 15-08-19 Thu 15-08-19
Approval to Proceed 1 day Fri 16-08-19 Fri 16-08-19
Yours Sincerely
(NAME)

Consultant officer,
Consultancy Department, Salesforce
To: (NAME OF LINE MANAGER) @salesforce.com
Cc/Bcc:
From: (NAME) @salesforce.com
Subject: Invitation to the Cloud-Based Seminar Presentation <DATE AND TIME >
Dear Sir,
This is to inform you that we are hosting a cloud based seminar on <DATE AND TIME> in
which, all of our executives, employees, director and some of our loyal clients will be
attending. As the preparations for the seminar is underway, I would like to request you to
please come down to the venue and supervise the work that is currently being undertaken.
Yours Sincerely
(Your name)
Consultant officer,
Consultancy Department, Salesforce
To: (NAME OF HOTEL MANAGER) @hotel123.com

Cc/Bcc:
From: (NAME) @salesforce.com
Subject: Request for Renting a Seminar Hall for the Cloud-Based Seminar Presentation
<DATE AND TIME >
Dear Sir,
This is to inform you that we are hosting a cloud based seminar on <DATE AND TIME> in
which, all of our executives, employees, director and some of our loyal clients will be
attending. After some detailed analysis and discussion regarding some of the possible venues,
we have chosen your hotel for hosting the event considering the services and amenities you
provide. We would like to book your seminar hall on <DATE AND TIME> for the seminar
(with other relevant details attached with this mail). Please let us know the availability of your
hotel on that day and also the price you charge for our requested services.
Yours Sincerely
(Your name)
Consultant officer,
Consultancy Department, Salesforce