Implementing Change Management Plan Project at Samson Media

This project details a Change Management Plan designed for Samson Media, focusing on the implementation of a new performance management system. It begins with a Human Resources Brief outlining the benefits of change management, ideas for training content, and suggestions for team-building exercises. The project includes email templates to the HR manager and staff members, detailing the training process and the rationale behind it. The email to the HR manager requests training sessions for staff, while the email to staff members explains the change implementation process and the benefits of the training. The plan also considers the timing of training sessions and includes an email template to the CEO and Senior Management. The overall goal is to ensure a smooth transition to the new performance management system, improving employee performance and achieving organizational objectives.

Implement Change
Management Plan
Project

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Human Resources Brief...............................................................................................................1
Email to the HR manager.............................................................................................................3
Email to the Staff members..........................................................................................................7
Change Management Plan.........................................................................................................10
Email to the CEO and Senior Management...............................................................................16
CONCLUSION..............................................................................................................................19

INTRODUCTION
Change Management Plan refers to a plan which can be used in order to ensure that the
different types of organizations are able to implement their change management strategies in a
better manner effectively and efficiently. The implementation of this plan is essential because
this can help in ensuring that the identification of the changes can be made in the right manner
and the implementation of the change is done properly. This can help the various types of
managers so that they can ensure that they are able to implement the changes. This report is
based on Samson Media. This company provides a range of different types of products and
services to its different types of customers in the market. In this assignment, there will be
detailed focus on the Development of Human Resources Brief, Sending an email to the HR
manager, Sending an email to all staff members, Review and evaluate change management plan.
Additionally, Sending an email to the CEO and Senior Management will be discussed as a part
of this particular project.
MAIN BODY
Human Resources Brief
Samson Media
Human Resources Brief
Scenario- In Samson Media, a new way of assessment of the performance level of the
different types of employees has to be brought which will lead towards ensuring that the
assessment and the management of the level of performance can be done in the right manner
effectively and efficiently. Thus this requires that the HR managers are able to make the use of
effective processes so that the achievement of a wide variety of goals and objectives in the right
manner.
Benefits of change management team building
There are various types of benefits of change management team building in the
organizations. In Samson Media, this can help in ensuring that the wide variety of different types
of goals and objectives can be attained in a proper manner. A wide variety of these particular
benefits are explained in the following manner-
 Development of a change management team can help in ensuring that the different types
of employees are able to work in a right manner effectively and efficiently.
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 Change Management Team can help the company to be able to ensure that the employees
are guided in the process of the implementation of the change in a proper manner.
Ideas for content of training
There can be various ideas which can be developed for the purpose of the content of
training. These ideas can be helpful in order to ensure that the training of the employees can be
held in the right manner. The following ideas will be required for this particular purpose in
Samson Media-
 The employees will be provided with ideas which will help them a lot in order to ensure
that they are able to manage a wide range of needs and requirements effectively and
efficiently. They will be explained about the different types of Change Management
Theories and the way change can be implemented in the organization.
 The workers will be guided about the different types of methods and techniques which
can be quite helpful in ensuring that the change management process can be implemented
in a smooth manner.
Experts who could assist in providing training
Experts can use various types of methods and techniques so that they are able to ensure
that they can provide the desired assistance in providing of training in the right manner. The
following methods and techniques can be used for this particular purpose in Samson Media-
 HR Manager- The HR Manager can help in ensuring that the best ways of providing the
desired training can be developed which can be quite helpful in ensuring that the
attainment of the goals and objectives can be done in the right manner.
 Training Specialist- Training Specialist can help a lot in ensuring that the right way of
providing the training to different types of employees can be developed which will help a
lot in ensuring that they can effectively and efficiently deal with the change process in the
right way.
Ideas for team building exercises
Team Building Exercises can be extremely helpful for the teams in Samson Media so that
they are able to build the teams in the right manner effectively and efficiently. The following
ideas can be used for this particular purpose-
 Games can be arranged for the different members of the teams in the company because
they will help a lot in increasing the bonds between the teams. In this way they will be
able to raise the overall level of efficiency and effectiveness.
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 The development of wide communication channels can be made which can help a lot in
ensuring that the communication between the different types of teams in the organization
can be done in a proper manner.
How best to promote the training to staff
The promotion of training to staff can be done in the right manner effectively and
efficiently so that the enhancement of the level of efficiency and effectiveness can be done in a
proper manner. The best way to promote the training to staff in Samson Media is by ensuring
that they are told about the various types of advantages which are associated with the training
process which will help a lot in ensuring that the company can manage the wide range of needs
and requirements in a proper manner.
Timing
The timing of the training will be kept in the Morning. The reason for this is that at this
time the staff members are quite fresh and thus they can make sure that they are able to attain
their wide range of goals and objectives effectively and efficiently in the right manner. Thus, In
Samson Media it is quite essential that the staff members are provided training in the morning so
that they are able to ensure the attainment of the organizational goals and objectives.
Email to the HR manager
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Email Template
From: [e-mail]
To: [e-mail]
Cc:
Date: 06/03/21
Subject: Conducting training for the employees by the HR department regarding
the Change Implementation Process
Respected Sir,
With reference to the above-mentioned subject, I wish to state that there is a need for the
conducting of training for the different types of employees by the HR department so that the
Change Implementation Process can be implemented effectively and efficiently.
I have developed a detailed Human Resources Brief in which I have identified the various
ways in which the training for the staff members can be conducted within the company. This
will help a lot in implementing the change process for the implementation of change related to
the new performance management process.
I wish to conduct the training for the employees by implementing this particular brief. I want
to make sure that the confidence and the motivation level of the workers is on the higher side
so that the achievement of the goals and objectives can be done in the right manner.
In the Brief, I have discussed the Benefits of Change Management Team Building which are
quite helpful in ensuring that the implementation of the changes can be done in the right
manner effectively and efficiently.
Ideas for content of training have been provided by me in the brief which can help a lot in
ensuring that the training can be conducted in the right manner in the company for the various
types of employees according to their different types of needs and preferences in the right
manner.
Experts who are required for providing assistance in training have been mentioned by me as a
part of the Human Resources Brief. They will help a lot in ensuring that the training is
conducted in a right manner effectively and efficiently.
Ideas for Team Building Exercises have been provided by me so that the team can be built in
the right manner effectively and efficiently. This will help a lot in ensuring that the
management of the teams can be done in a right manner within the company for attaining the
required goals and objectives.
How best to promote the Training to Staff has been provided by me so that I am able to make
sure that the right training to the various types of staff members can be provided highly
effectively and efficiently which will help a lot in ensuring that they are able to deal with the
change implementation process in the right manner.
In my opinion, the staff members have to be provided with detailed goals and objectives
which they can attain so that they are able to ensure that they can effectively and efficiently
deal with the tasks which have been specifically allotted to them so that these goals and
objectives can be attained in the right manner.
Therefore, I request you to ensure that the various types of staff members are provided with
detailed training through conducting the training sessions for them effectively and efficiently
in the right manner. In this way the overall level of productivity can be enhanced.
Thanking you in anticipation,
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John Adams
HR Executive
Samson Media
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Email to the Staff members
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Email Template
From: [e-mail]
To: [e-mail]
Cc:
Date: 06/03/21
Subject: Change Implementation Process
Dear Staff Members,
This email is to inform you all about the Change Implementation Process which has to be
implemented within the company for the purpose of implementation of the change. The
change is being brought in the company for ensuring that the new way of assessment of the
performance level of the employees is implemented in the right manner.
The HR department will consider the various types of ways through which the training to you
can be provided so you can overcome the resistance to change. The ways in which the training
can be provided to you are as follows-
 You all will be provided with training booklets which you are required to take with
you during the training sessions so that you are able to equip yourself with all the latest
information which will be quite helpful in the smooth implementation of the change
process.
 You will be provided with classroom training regarding the new Performance
Management System which will help in ensuring that you can learn about the new
processes and techniques effectively and efficiently.
The rationale for training will be to ensure that all of you are provided with the required
training so that you are able to cope up with the wide range of needs and requirements related
with the Performance Management System effectively and efficiently. This will help you a lot
in ensuring that the level of performance can be raised by you so that the attainment of the
goals and objectives can be done in the right manner.
There are numerous benefits which are there due to this training. The benefits are explained in
the following manner-
 You all will be able to deal with the change management process in the right manner
by ensuring that you all can cooperate and coordinate with the implementation of
changes in the right manner in the company effectively and efficiently.
 You all will be able to identify the challenges which come due to the implementation
of change and the different types of methods which can be used in order to deal with
them in a highly effective manner.
I am proposing some ideas for training. These ideas are-
 You all can be provided with classroom training in which lectures will be provided to
you within the classrooms to ensure that you can deal with the process of change
effectively and efficiently.
 You all can be provided with mentoring so that the experienced mentors are able to
guide you all with the change management process to be implemented within the
company in the right manner. This will help you all in ensuring that you are able to
cope up with the needs and requirements of the change management process without
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facing problems and issues in the company so that this process can be implemented
correctly.
With Regards,
George Atkinson
Senior HR Manager
Samson Media
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Change Management Plan
A Change Management Plan refers to a plan which can be used in order to ensure that the
changes which have to be applied within the organisation are identified in the right manner and
thus the different types of actions can be taken in the right manner effectively and efficiently. In
the context of Samson Media, it is quite important that this particular plan is used in order to
implement the change related with performance assessment in the right manner which will help a
lot in assessing as well as improving the overall performance level of the different types of
employees.
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Introduction
A Change Management Plan is required by Samson Media so that it is able to ensure the
implementation of the change related with performance assessment in the right manner. This can
help the people within the organisation to be able to cope up with the change process effectively
and efficiently.
Project Sponsor
The sponsoring of the project related with the implementation of the new Performance
Assessment System can be done in the right manner. This will help the people in Samson Media
to be able to identify a new way of assessing the performance level of the employees to bring the
desired level of improvements in the right manner. This will help the managers effectively and
efficiently.
Project Objectives
The different types of objectives which will be associated with this project will be as
follows-
 To ensure that the different types of employees who are working in the organization are
able to make sure that the overall level of efficiency and effectiveness can be raised
properly.
 To make sure that the employees working in the organization are able to adjust with the
various sorts of dynamic changes which can happen within the organization and can
create an overall impact on their working pattern.
Change Objectives and Principles
The Change Objectives and Principles which are associated with this change are as
follows-
 To make sure that the different types of employees within the organization are able to
improve their performance in the right manner quite effectively and efficiently.
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