Project Status Report: SAP Business One Implementation at VUISC

This project status report details the implementation plan for a SAP Business One project at VUISC, encompassing project scope, requirements analysis, software design, development, testing, training, and deployment. The report outlines key objectives, deliverables, and milestones, including the project's timeline of approximately one year with a budget of $95,400. It identifies major risks such as lack of top management commitment, misunderstanding of requirements, and failure to manage expectations, along with a communication strategy to ensure effective information flow among stakeholders. The project involves various phases, from project scope definition to post-implementation review, and includes detailed quality checks at each stage. The project manager will be responsible for the overall project plan. The report also includes a sign-off section and notes. This report provides a project status update for an SAP Business One implementation, covering scope, milestones, risks, and communication.

PROJECT STATUS REPORT
1. General Project Information
Project Name: SAP Business One Project Plan
2. Project Team
Name Department Telephone E-mail
Project Manager
VUISC
Management
Staff
VUISC Technical
Communicators
VUISC Coders
VUISC Trainer
VUISC Tester
Business Analyst
3. Project Scope Statement
Project Purpose / Business Justification
The project plan will consist of the following primary objectives, the primary objectives of the project are
project scope, detail analysis of software requirements, software design, software testing, unit testing,
integration testing, training, documentation, pilot, deployment and the post implementation review. Each
primary activity is associated with the quality testing. The quality testing will assure that the project will be the
successful one. The entire SAP software is expected to complete within the time period of 3 months.
Objectives (in business terms)
The project manager of VUISC is working for VUISC nearly 4 years. The project manager is responsible for
preparing a project plan. The project plan will consist of the activities related to implementation of SAP
Business One. The project manager will then assess the skills and the expertise of the stakeholders and will
appoint for the project. He will prepare a list of stakeholders and resources for the project and will include it in
the project resource sheet. The project budget is also included with the project. The project manager will
allocate budget for every project activities. The stakeholders who will work for the project will have detailed
knowledge of the entire project budget. eFashion can acknowledge what will be the price they will have to pay
as a whole for the project. The paper will elaborate the project plan, the resource sheet in details.
Deliverables
SAP Business One Project Plan
Software Project Scope
Determining SAP Project Scope
Securing SAP Project Sponsorship
Defining Preliminary Resources
Securing Core Resources of the SAP Project
Submitted by: [Name] Page 1 of 5

Checking Quality
Milestone 1: Completion of Project Scope
Analysis of SAP Project Requirements
Carrying Out SAP Project's Need Analysis
Preparing Draft for Preliminary SAP Project Specifications
Preparing Project Preliminary Budget
Detailed Preview of SAP Project Specifications and Budget with team
Feedback Incorporate on SAP Project Specifications
Detailed Development of Delivery Timeline of SAP Project
Obtaining Approvals for Further Proceeding
Quality Checking for the SAP Project Analysis Phase
Milestone 2: Completion of Project Requirements
Design of SAP Project
Detailed Review of SAP Project Specifications
Incorporating Feedback into Functional Specifications
Obtaining Approval to Proceed
Milestone 3: Completion of SAP Project Design
Development of SAP Project
Review of Functional Specifications
Identification of the Design parameters
Appointing Development Staff
Developing Code for the SAP Project
Developer Testing
Quality Checking at the Development Phase
Milestone 4: Completion of SAP Project Development
Testing of the SAP Software
Developing Unit Test Plans Using SAP Specifications
Developing Integration Test Using SAP Specifications
Unit Testing
Detailed Review of Modular Code
Testing Component Modules to SAP Project Specifications
Identification Anomalies to the SAP Project Specifications
Re-Test of Modified Code for SAP Project
Integration Testing
Integrating Test Module for SAP Project
Identification of Anomalies to Specifications
Modification of SAP Project Code
Re-testing SAP Project's Modified Code
Quality Checking of Testing
Milestone 5: Completion of SAP Project Testing
Conducting SAP Project Training
Developing training specifications for eFashion
Developing training specifications for the helpdesk support staff
Developing training materials
Conducting training usability study for SAP Project
Finalizing Training Materials for SAP Project
Developing training materials for SAP Project
Checking Quality Training
Milestone 6: Completion of SAP Project Training
SAP Project Documentation
Submitted by: [Name] Page 2 of 5
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Developing Help Specification
Developing Help System
Review Help Specifications
Review Help Documentation
Incorporate Help Documentation Feedback
Developing User Manuals
Reviewing User Documentation
Incorporating user Documentation Feedback
Milestone 7: Completion of SAP Project Documentation
Pilot
Analyzing the Test group
Deployment of SAP Software
Gathering User Feedback
Evaluating Testing Information
Milestone 8: Completion of Pilot
SAP Project Deployment
Analyzing Final Deployment strategy
Developing Deployment Methodology
Securing SAP Deployment Staff
Deploying SAP Software
SAP Project Post Implementation Review
Lessons learned from the Project
Distributing Team Members
Developing Software Maintenance Team
Completion of Post Implementation Review
Milestone 9: Completion of SAP Project Deployment
Post Implementation Review
Preparing Documents for the Lessons Learned
Distribution to team members
Creating a team for maintaining software
Completion of Post Implementation Review
Milestone 10: Completion of Software Development
Scope
The project manager develops the project plan. It will consist of the following key activities- software project
scope, analysis of the software requirements, design of SAP project, and development of SAP project, testing of
SAP project, conducting training and lastly preparing documentation. The project also contains the post
implementation review and the deployment. The project will take around one year to complete and the budget
required for the project accounts to $95,400. The resources allocated for the project are VUISC Management
Staff, Project Manager, Business Analyst, Team of Deployment, VUIS Tester, VUISC technical
communicators, VUISC Coder.
Project Milestones
Task Name Start
SAP Business One Project Plan Mon 5/21/18
Milestone 1: Completion of Project Scope Thu 6/28/18
Milestone 2: Completion of Project Requirements Thu 8/30/18
Milestone 3: Completion of SAP Project Design Thu 9/27/18
Submitted by: [Name] Page 3 of 5
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Milestone 4: Completion of SAP Project Development Wed 11/14/18
Milestone 5: Completion of SAP Project Testing Mon 2/25/19
Milestone 6: Completion of SAP Project Training Mon 5/6/19
Milestone 7: Completion of SAP Project Documentation Fri 6/7/19
Milestone 8: Completion of Pilot Thu 7/11/19
Milestone 9: Completion of SAP Project Deployment Tue 9/10/19
Milestone 10: Completion of Software Development Fri 10/4/19
Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to
fail.
i. Lack of top management commitment to the project: The project manager and the stakeholders of VUISC
are responsible to complete the project. Their casualties can lead to project failure. They must be careful all the
time.
ii. Misunderstanding of the requirements: The project manager may fail to understand the requirement of
eFashion and thus can prepare software which is not useful for eFashion.
iii. Not managing the change properly: The project will be changed multiple time s during the course of
development. The client, eFashion will change the deliverables of the project as well. Therefore, all the changes
should be documented and must be reviewed from time to time, it will ensure the success of the project.
iv. Lack of effective project management skill: The project manager is responsible to appoint the best person
for the project. If the stakeholders are not skilled enough or if there is lack of resources for the project then it
may happen that the project will fail. The project manager will have to allocate the resources and the
stakeholders for the project.
v. Failure to manage eFashion expectations: eFashion with the aid of SAP software will conduct the business
online. It is the duty of Coder to design the software according to the demands of eFashion, if the software has
flaws and issues then the entire project will fail and VUISC reputation will suffer. eFashion must be clear about
the requirements of the project and the project manager of VUISC must develop the software following the
requirements strictly.
vi. Real-time performance shortfalls: The project is bound to be completed within stipulated deadline and
must be completed within stipulated budget.
vii. Gold Plating: VUISC coders can invest a lot of time in gold plating the software. The software, however
the coders must focus on usability and functionality of the software so that eFashion can get the maximum
advantage.
viii. Security encryption: If the software is not encrypted properly, due to lack of security features there is a
risk of losing the financial data and confidential data.
4. Communication Strategy
Information Receiver Timing of
Communication
Communication
Method
Sender
Documentation
(Draft)
Business Analyst
and Project
Manager
As needed Via email VUISC Management Staff
Documentation
(Approval)
VUISC
Management Staff
and Project Team
As needed Via email Business Analyst, Project
Manager
Time, Hours and
Detailed Usage
Business Analyst On weekly basis Via email Project Manager
Preparing Project
Status Report
Business Analyst On monthly basis Via email Business Analyst
Team Status
Changes
Project Manager On monthly basis Meeting, Phone
Calls
Project Manager
Submitted by: [Name] Page 4 of 5
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Budget Approval Business Analyst As needed Via email Business Analyst
Work Requests
(Internal)
Business Analyst As needed Via email VUISC Management Staff
Work Requests
(External)
Business Analyst As needed Via email, fax Project Manager
Request for
Review
VUISC
Management Staff
As needed Via email Project Manager, VUISC
Management Staff
5. Sign-off
Name Signature Date
(MM/DD/YY
YY)
Business Analyst
VUIC Management
Staff
Project Manager
6. Notes
Submitted by: [Name] Page 5 of 5
For assistance in using this template, contact NYU’s Office of Learning and Organizational Development at 212-998-1250.