BCO6656 - VUIS Consulting: Detailed SAP Project Plan for Yes Chemist

This project plan, developed by a student, outlines the implementation of SAP S/4HANA for Yes Chemist Pty Ltd. It details the project scope, which includes hardware installation, SAP system configuration, testing, and staff training. The business case justifies the project by highlighting the need to reduce operational complexities and improve information management. The plan also presents a project schedule, resource management details, and a budget. Risk assessment, communication strategies, and quality management activities are also included. The agile project management framework is adopted for rigorous testing. The project aims to streamline operations, improve information processing, and enhance overall efficiency. The project includes a detailed glossary, and bibliography. This report is an educational example of a project plan, showcasing various aspects of project management, and is available on Desklib, a platform providing AI-based study tools for students.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [1]
[SAP in Yes Chemist]
[21-05-19]
[INSERT AUTHOR NAME HERE]
[Project Manager]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

Table of Contents
Glossary............................................................................................................................. 3
Introduction......................................................................................................................... 4
Project scope......................................................................................................................4
Business case..................................................................................................................... 5
Project Schedule and Approach (Rollout strategy)..............................................................5
Project knowledge base......................................................................................................8
Resource managements.....................................................................................................8
Budget.............................................................................................................................. 10
Risk................................................................................................................................... 12
Communication................................................................................................................. 13
Quality management.........................................................................................................14
Summary.......................................................................................................................... 14
Bibliography...................................................................................................................... 15
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Glossary
Term Definition
Business
Case
Business case identifies the need of project implementation and
execution
Project Scope The scope identifies the major deliverables of a particular project
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Introduction
The project execution plan for project “SAP in Yes Chemist” is developed that defines the
scope and the need of carrying out the undertaken project. The need of SAP implementation
project is to considerably reduce the operational issues that the organization has been
facing. The project plan identifies the scope and the business case to justify the needs of
execution of this project. The project plan further identifies the risks and the communication
strategy that will be followed to ascertain that the SAP project is being pulled off in a planned
way.
Project scope
The project aims in deployment of SAP S/4HANA for SAP Business All-in-one for the
pharmacy Yes Chemist Pty Ltd. The in-scope of the SAP project is indicated below-
 Delivering as well as installing the necessary hardware
 Installing and Configuring the SAP system
 Testing of the system
 Training to the head office staffs along with the inter-state store pharmacies will be
provided
The aim of the SAP project is to fulfil all the above functionalities. The deliverables of this
SAP project and their associated quality standards are indicated in the matrix below-
Deliverable Quality Standard Required
Requirements Analysis The detailed requirement of the project is
needed to be gathered
Preparation of the server Room The demolition and server room preparation
should take no more than 15 days
Data Conversion The data conversion should be linked with
the legacy data structure.
Testing of the Functional Modules The testing phase should be linked with
each functional modules
Training The training should be completed prior to
the launch
Launch Delivery and installation of all the hardware
and system configuration should be
completed prior to the launch.
Assumptions: The deliverables will be met within the set timeline
 The project will start no later than 25th July 2019
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The main constraint of the project is that training will be delivered only once and there is less
scope of project maintenance.
Business case
The project is needed and justified as with the business growth the operational complexity of
the organization increases as well. The implementation of SAP HANA will help in better
management of those complex operations.
Benefit Realization Criteria
The complex operational issues will be
simplified.
Significant reduction in operational issues
(at least 25% in 3 months)
Better Information storage Proper storage of the existing information in
the new system.
Faster information processing The information processing speed is
increased by 50% in 6 months
The dis-benefits of the project are as follows-
 The huge cost of implementation
 Decrease in production till the staffs understands the basic operation of the new SAP
system
Project Schedule and Approach (Rollout strategy)
The SAP project implementation will follow a planned approach. The deliverables and the
mile stone of the SAP project is indicated as follows-
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Figure 1: Representing Deliverables and Milestone
The schedule Gantt chart of the SAP project are showcased in the figure below-
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Figure 2: The Tracking Gantt chart of the SAP project
The baseline of the project is set and the actual start and completion of demolition of the
server room is provided in the Gantt chart. Since the project is yet to start, the other tasks
are showing 0% completion in the above figure.
The schedule Gantt chart of the project is illustrated as follows-
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Figure 3: The schedule Gantt chart of the SAP project
Project knowledge base
The project management framework that would be adaptable in this project is agile. This
methodology is based on delivery of the requirements in an iterative and in an incremental
manner throughout the execution of the entire lifecycle of the project. The choice of the
methodology is justified as the project needs rigorous testing that is followed in agile
approach. Thu adopting the agile method will be beneficial for the project team.
Resource managements
The resources considered for this project along with their cost are showcased as follows-
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Figure 4: Representing the Resources
The following report identifies the resources overview of the SAP project-
Figure 5: Representing the Resource Overview
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The figure above represent that work time allocated to each of the project resources. Since
the project has not started yet, the matrix represents the remaining work to be executed by
the staffs of the organization.
Budget
The cost of the SAP project is illustrated as follows-
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Figure 6: Illustrating the Project Cost
The report below represents the resource cost overview of the SAP implementation project-
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Figure 7: Resource Cost Overview
Risk
The major risks that the SAP project might face are indicated in the following table-
Risks Severity Probability of
Occurrence
Risk Response
R1: Technical
Failure
High High Avoid
R2: Budget Issues High Medium Transfer
R3: Schedule Issues Medium Medium Avoid
R4: Resource
shortage
Medium Low Avoid
R5: Operational
Issues
Medium High Avoid
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The identified risks are illustrated in the matrix below-
Figure 8: Risk Register
The risk register presented above indicates that the risk R1 and R2 are needed to be
mitigated on a priority basis and these risk can significantly affect the normal completion of
the project, while that of risk R4 and R5 can be addressed on a less priority basis.
Communication
The communication activities that is needed to be conducted to ensure effective
communication among the applicable stakeholders of the SAP implementation project are
indicated as follows-
Stakeholders Communication
Activity
Frequency Communication
Vehicle
Project Manager Project progress
Reporting
Daily Email and meetings
Technical officer Reporting the
technical issues
Weekly Email
Administrative
Officer
Reporting the
administrative
issues
Bi-Weekly Email
Business Analyst Reporting the
business needs
Monthly Email
VUISC Reporting the
project execution
process
Monthly Email
The table above represents the communication plan prepared for the SAP implementation
project.
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Quality management
The quality management activities that will be executed in this project are indicated as
follows-
Quality Management Activities Acceptance Criteria
Testing Testing for each phase is needed to be
conducted
Quality control reports The quality control reports are generated in
a regular basis
Project Supervision Appropriate project supervision is enforced.
Summary
The project plan identifies the aim, objective and the project scope. The resources used in
the SAP project is identified in the project plan along with the project schedule. The SAP
project further provides the details of the implementation strategy and quality management
aspects of the executed project.
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