IT Project Management: SAP Implementation Plan for Yes Chemist

This project plan outlines the SAP implementation for Yes Chemist Pty Ltd, developed by VUIS Consulting. The plan encompasses the project scope, business case, detailed project schedule with a rollout strategy, resource allocation, and a comprehensive budget. It also addresses potential risks, establishes a communication plan, and summarizes the project's key aspects. The project aims to install SAP within the existing system to improve operational efficiency and data management. The plan includes a business case that justifies the project, a detailed breakdown of project tasks, resource allocation, and a budget analysis. It also identifies potential risks and provides mitigation strategies. The project schedule spans 129 days, with various phases from project initiation to closure. The plan also provides details on resources, including their roles, rates, and schedule mapping, along with a cash flow analysis. Finally, it details the communication plan and project documentation, and provides a bibliography of relevant sources.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[SAP Implementation in Yes Chemist Pty Ltd.]
[23th April 2019]
[INSERT AUTHOR NAME HERE]
[IT Project Manager]
[INSERT AUTHOR EMAIL HERE]

Table of Contents
Introduction............................................................................................................................3
Project scope...........................................................................................................................3
Business case..........................................................................................................................4
Project Schedule and Approach (Rollout strategy)....................................................................4
Resources................................................................................................................................7
Schedule mapping for the resources:..................................................................................7
Budget.....................................................................................................................................8
Risk.......................................................................................................................................10
Communication....................................................................................................................11
Summary...............................................................................................................................12
Bibliography.............................................................................................................................13

Introduction
The principle of this project is to execute SAP in the accessible system of the Yes Chemist
Pty Ltd. Project the existing system of the company allows capturing of data and information
related to the daily operations and the customer's details. The project plan will cover the
aspects of the project related activities since from the project initiation to the project closure.
The goal of the task plan is to ensure that the SAP could be installed by a smooth manner in
the present system and allow the Chemist Company to avail SAP services. This report will be
covering the scope of the assignment, Business Case, project schedule, required resources,
risks and a communication plan. The approach is to highlight and demonstrate the project
management activities in a manner to accomplish the assignment.
Project scope
The project aimsat the successful implementation of the SAP in the system being used for
managing the operations of the Yes Chemist Pvt. Ltd. The successful implementation of SAP
will allow the company toavail the best services that could improve the existing ways of
operations deliveries and manage the services and products related data and information
through the cloud access.
The estimated goal of the project plan is to develop a sophisticated project plan that is
realistic and feasible for the company in installing the SAP within the existing systems. The
project activities can be listed as:
 To develop a realistic and feasible project plan
 To prepare a real business case that can facilitate organization deliveries and
management.
 To successfully install SAP
 To meet the organizational objectives and goals
 To meet or exceed the acceptance criteria baseline.

Sr. No. Deliverable Acceptance criteria
1 Implementation in a successful manner Better benefits for the company and compatible within
the existing infrastructure
2 Deliver the entire project within 150
days with a contingency of 10% days
Must be delivered within the specified timeline
3 Aligning the organizational goals and
objectives with the project goals and
objectives
Meet the policies of the company and deliver the
services accordingly
4 Training for different users Improve the competency of staffs and the efficiency of
the system
Assumptions:
 The service provider is genuine
 The policies of the SAP owner and the company aligns with each other’s
 The project will not take longer than the estimation
 The project resources will be existing all the way through the project life cycle
Exclusions:
 The developed budget does not include the fees of the third party
 All the management activities and related concern are the latent cost
Business case
The survey directed by the General Director proposes to have the execution of SAP CRM as
the suitable answer for disposing of and even for evaluating the prepared shortcomings of the
current framework and arrangement of the yes science association. The undertaking will
guarantee the achievement of the conventional work exercises notwithstanding the
administration and conveyance of the extended outstanding task at hand with no extra
exertion or remaining burden. The usage of the SAP requires different in a way to effectively
introduce the framework and ensure that the everyday operational exercises could be

cultivated in a productive and powerful way. The task can be costly and probably won't be
adequate to the old or existing representatives bringing about the protection from its
execution in the current arrangement of the association. This suggestion will enable the
association to have an consistent system of the information as well as data that can deal with
the information connected tasks and then again equipped exercises in a productive and
powerful way.
The dis-benefits incorporate exorbitant, interruption or rupture could prompt the conclusion
of the association, protection from the current workers, preparing and advancement program
should be executed, and others.

Project Schedule and Approach (Rollout strategy)
Task Name Duration Start Finish
SAP for Yes Chemicals 129 days Mon 20-05-19 Tue 05-11-19
Project Initiation 0 days Mon 20-05-19 Mon 20-05-19
Project Proposal 13 days Mon 20-05-19 Wed 05-06-19
Objectives and scopes 6 days Mon 20-05-19 Mon 27-05-19
Team identification 4 days Mon 27-05-19 Fri 31-05-19
Business analysis 3 days Fri 31-05-19 Wed 05-06-19
Project proposal approval 0 days Wed 05-06-19 Wed 05-06-19
System Architecture design 19 days Wed 05-06-19 Mon 01-07-19
System analysis 19 days Wed 05-06-19 Mon 01-07-19
Technical Infrastructure planning 6 days Wed 05-06-19 Wed 12-06-19
Development environment analysis 5 days Wed 12-06-19 Wed 19-06-19
Quality assurance 3 days Wed 19-06-19 Mon 24-06-19
Production Environment
Identification 5 days Mon 24-06-19 Mon 01-07-19
System architecture designed 0 days Mon 01-07-19 Mon 01-07-19
Business Blueprint 45 days Mon 01-07-19 Wed 28-08-19
AS IS 9 days Mon 01-07-19 Thu 11-07-19
End to end process adopted 4 days Mon 01-07-19 Thu 04-07-19

Integrator point process
identification 5 days Thu 04-07-19 Thu 11-07-19
SAP business mapping 2 days Thu 11-07-19 Mon 15-07-19
TO-BE 3 days Mon 15-07-19 Thu 18-07-19
End to end process adopted 3 days Mon 15-07-19 Thu 18-07-19
Gap Identification 4 days Thu 18-07-19 Tue 23-07-19
Solution of gaps 17 days Wed 24-07-19 Wed 14-08-19
Project definition 4 days Wed 24-07-19 Mon 29-07-19
Program definition 6 days Mon 29-07-19 Tue 06-08-19
Interface definition 3 days Tue 06-08-19 Fri 09-08-19
Manual process definition 4 days Fri 09-08-19 Wed 14-08-19
Project documentation 6 days Wed 14-08-19 Thu 22-08-19
Sign-off on Blue Print 4 days Thu 22-08-19 Wed 28-08-19
Completion of business blueprint 0 days Wed 28-08-19 Wed 28-08-19
Configuration and Development 30 days Wed 28-08-19 Mon 07-10-19
Solution configuration 13 days Wed 28-08-19 Fri 13-09-19
Unit test descriptions 3 days Wed 28-08-19 Mon 02-09-19
Solution Configuration 4 days Mon 02-09-19 Thu 05-09-19
Unit test configuration 6 days Thu 05-09-19 Fri 13-09-19
Selection of solution configuration 0 days Fri 13-09-19 Fri 13-09-19

Programming for the system 14 days Fri 13-09-19 Wed 02-10-19
Technical specs 2 days Fri 13-09-19 Tue 17-09-19
Test script 3 days Tue 17-09-19 Fri 20-09-19
Unit tests for different phases 4 days Fri 20-09-19 Wed 25-09-19
code identified 5 days Wed 25-09-19 Wed 02-10-19
Configuration and development
Signoff 3 days Wed 02-10-19 Mon 07-10-19
configured 0 days Mon 07-10-19 Mon 07-10-19
Project Closure 22 days Mon 07-10-19 Tue 05-11-19
project documentation 5 days Mon 07-10-19 Mon 14-10-19
Stakeholder release 4 days Mon 14-10-19 Thu 17-10-19
resource release 4 days Thu 17-10-19 Wed 23-10-19
SAP launch 5 days Wed 23-10-19 Wed 30-10-19
Project Celebration 4 days Wed 30-10-19 Tue 05-11-19
Project ends 0 days Tue 05-11-19 Tue 05-11-19

Resources
Resource Name Type Std. Rate Out. Rate
Business analyst Work $130.00/hr. $156.00/hr.
Project Manager Work $195.00/hr. $292.50/hr.
Technical writer Work $95.00/hr. $142.50/hr.
Systems Integrator Work $105.00/hr. $157.50/hr.
Trainer Work $115.00/hr. $172.50/hr.
Application programmer Work $95.00/hr. $142.50/hr.
Data Entry Officer Work $60.00/hr. $90.00/hr.
Technical Officer Work $85.00/hr. $127.50/hr.
Administrative Officer Work $50.00/hr. $75.00/hr.
Software Material $250.00
Hardware Material $200.00
Miscellaneous Material $250.00

Schedule mapping for the resources:

Budget

Cash Flow:
3 4 1
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
Cost Cumulative Cost
Figure 2: Cash Flow of the Project
Resource v/s budget graph:
Peoject Manager
Business analyst
Technical writer
Trainer
Systems Integrator
Application programmer
Technical Officer
Data Entry Officer
Administrative Officer
Hardware
Software
Miscelleneous
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
Cost Variance
Figure 1: Resource v/s Budget of the project