SAP Implementation Project Charter for Yes Chemist Pty Ltd, VU

This project charter outlines the SAP implementation project for Yes Chemist Pty Ltd, managed by Victoria University Information Systems Consulting (VUISC). The project aims to replace existing HR, accounting, and inventory systems with SAP S/4HANA. The charter details project requirements, major deliverables such as meeting minutes, project management plan, hardware delivery, SAP installation, data migration, user training, and final acceptance. It includes a summary schedule with phases, milestones, and activity lists, specifying start and finish dates. Key costs, including licensing, hardware, and installation, are detailed, along with associated quality attributes like proper SAP implementation and data exchange. The project's overall duration is 178 net working days, with authorization from Russell Bray and Craig Hanwood, the business and executive sponsors, respectively. The charter serves as a comprehensive guide for the project's execution, monitoring, and successful completion, and provides a clear framework for the implementation process.

SAP Implementation for Yes Chemist Pty Ltd
PROJECT CHARTER
Project name: SAP Implementation for Yes Chemist Pty Ltd
Projected start date: 25th July 2017
Projected end date: 29th March 2018
Project Manager: Student’s Name
Purpose of the project charter
This document (Project Charter) is developed to present various data related to deliverables,
brief schedule, major cost heads etc. Moreover, this document is developed to authorise
Student’s name as Project Manager for the project.
Project summary
Yes Chemist Pty Ltd is a famous pharmacy specialised in providing service for Health and
Beauty care in almost all major cities in Australia. To make their service and customer
satisfaction better, Yes Chemist took a strategy to overcome their few weaknesses in the
operational area. For the betterment, Yes Chemist has proposed a project to replace its
currently using information system for HR, Accounting and Inventory management with a
new SAP S/4HANA for SAP Business All-in-One.
To execute the project, Yes Chemist has awarded the contract to Victoria University
Information Systems Consulting (VUISC).
Project Requirements
To fulfil the requirement of Yes Chemist, VUISC shall first of all engage meeting with SMEs
to gather client’s functional requirements and manage user’s requirement to properly design
and implement the system. For which VUISC shall create the project management plan and
then start execution stage. The execution stage shall mainly consists of Ordering, delivery
and installation of hardware, Installation of SAP, shifting of existing information to new SAP,
Implement and train end users and receive an ‘Acceptance Certificate’ form client.
Major Deliverables/Milestones
Deliverables are the tangible information which VUISC shall be providing to Yes Chemist
along the course of this project life cycle. The major deliverables VUISC shall be providing
are:
Engage meeting between SMEs of Yes Chemist & VUISC for operational
information gathering & submit signed Minutes of meeting
Submission of Project management Plan
The following template is for educational purposes only.

Ordering & Deliver of hardware
Completion of Server Installation
Completion of Data transfer from existing to new
Completion of System Integration
Handover user’s operation manual
Completion of providing trainings to end users and HO staff
Handover ‘Lessons Learnt’ document to Yes Chemist
Receiving final acceptance certificate from Yes Chemist
Summary schedule
It is a level 2 activities of the project starting from the initiation to close-out phases. This
schedule includes major or key activities, phases and list of milestones with the planned start
and finish dates. The project summary schedule is shown below:
Table 1 Project Phases
Sl.
No. Phases Duratio
n Start Finish
1 Preparation of Initial Documents 20 days Tue 7/25/17 Mon 8/21/17
2 Information Gathering 3 days Thu 8/3/17 Mon 8/7/17
3 Delivery & Installation of Hardware 15 days Tue 8/8/17 Mon 8/28/17
4 Install SAP System 96 days Tue 8/8/17 Tue 12/19/17
5 Conversion of Data from old to new 70 days Wed 11/22/17 Tue 2/27/18
6 Integrate and Test 3 days Wed 2/28/18 Fri 3/2/18
7 Document and Train end users 10 days Tue 12/19/17 Mon 1/1/18
8 Acceptance by Yes Chemist and
sign-off 4 days Mon 3/5/18 Thu 3/8/18
9 Post Installation support as per
Contract Agreement 15 days Fri 3/9/18 Thu 3/29/18
Table 2: Milestone Schedule
Sl.
No. Milestone Start Finish
1 Marking of Project Charter Tue 7/25/17 Tue 7/25/17
2 Get ready and get Signature on Minutes of Meeting Mon 8/7/17 Mon 8/7/17
3 End of Server Installation work Mon 8/28/17 Mon 8/28/17
4 End of System Installation work Tue 12/19/17 Tue 12/19/17
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5 Begin of Data Conversion process Tue 12/19/17 Tue 12/19/17
6 End of Data Conversion of each of the four modules Tue 2/27/18 Tue 2/27/18
7 End of SIT Fri 3/2/18 Fri 3/2/18
8 End of documentation and preparing Tue 12/26/17 Tue 12/26/17
9 Go-Live Mon 3/5/18 Mon 3/5/18
10
Marking - off definite acknowledgment archive by Yes
Chemist Pty Ltd
Thu 3/8/18 Thu 3/8/18
11 Signing of final bill by Client Thu 3/8/18 Thu 3/8/18
12 End of Project Thu 3/29/18 Thu 3/29/18
Table 3: Activity List
Sl.
No. Task Name Duration Start Finish
1 Readiness of Project Scope Statement 7 days Tue
7/25/17
Wed
8/2/17
2
Improvement of Progress Measurement
Criteria 3 days Tue
7/25/17
Thu
7/27/17
3 Readiness of Quality Standard Manual 10 days Tue
8/8/17
Mon
8/21/17
4
Organizing meeting with Client for
Requirement realization 3 days Thu
8/3/17 Mon 8/7/17
5 Laying Cable - 75 Mtr. 1 day Fri
8/11/17 Fri 8/11/17
6 Equipment ordering 28 days Tue
8/8/17
Thu
9/14/17
7 Equipment Delivery 35 days Fri
9/15/17
Thu
11/2/17
8 Establishment of server 10 days Fri
11/3/17
Thu
11/16/17
9 Design of B1 3 days Fri
11/17/17
Tue
11/21/17
10 Testing by VUISC specialized staff 3 days Wed
11/22/17
Fri
11/24/17
11
Building virtual server by VUISC specialized
officer 3 days Wed
11/22/17
Fri
11/24/17
12 SAP introduced 10 days Mon
11/27/17 Fri 12/8/17
13 SAP arranged 6 days Mon
12/11/17
Mon
12/18/17
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14
Checking the establishment and design by
Yes Chemist Pty Ltd 1 day Tue
12/19/17
Tue
12/19/17
15 Information exchange from old to new 70 days Wed
11/22/17
Tue
2/27/18
16 Testing with Live e-entryway example 1 day Wed
2/28/18
Wed
2/28/18
17 Posting in diary record 1 day Thu
3/1/18 Thu 3/1/18
18 End to End testing finished effectively 1 day Fri
3/2/18 Fri 3/2/18
19 Survey SAP end client manual 5 days Tue
12/19/17
Mon
12/25/17
20 Readiness of utilization usefulness manual 5 days Tue
12/26/17 Mon 1/1/18
21 Modify training programs 1 day Tue
12/19/17
Tue
12/19/17
22
Give required preparing according to the
program 5 days Wed
12/20/17
Tue
12/26/17
Key costs
The cost heads or the cost centres which normally is same as WBS structure of the project
with very high level costs. During the execution phase of the project, the cost performances
are measured against these figures only. The whole budget for the project is developed by
adding all the key costs involved to complete each group of activities. The major cost heads
for the project are:
Major Cost Items Amount
Licensing fee for 300 users - SAP $150,000
SDLC $6,000
Hardware cost $5,000
Installation & Testing cost (incl. 3 years warranty) $3,000
Server room modification $15,000
Cost of Cable ($3 / Metre) $225
Peter cables ($60 / Hour) $600
Utility costs (5% of total) $8,991
Management Reserve (10% of all above head) $18,882
Overall Budget $207,698
Associated Quality Attributes
It is the overall proper functioning of the system to be developed. The essential quality
attributes are:
SAP is properly installed and implemented
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Intermediated checks are passed by SMEs of Yes Chemist
Post data exchange from old to new is properly don and certified by Yes
Chemist
Duration
The overall project duration is calculated after assigning major activities under different
phases of the project and then after assigning proper relationships, the overall duration of
the project is 178 net working days.
Authorization to proceed
_________________________________ ________________________________
Russell Bray Craig Hanwood
(General Manager) (CEO)
Business Sponsor Executive Sponsor
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