INF4883: Modeling Health and Safety Regulations for Schools Report

This report, submitted as INF4883 Assignment 2, focuses on modeling the health and safety regulations for Tshwane Christian School during the COVID-19 pandemic, specifically addressing the level 3 phase of the South African government's approach to reopening schools. The report details the implementation of regulations and guidelines to ensure the safety of learners, teachers, and officials. The report utilizes the ArchiMate tool to model the business, application, and technical processes required for safe school operations, including temperature screening, hygiene protocols, and classroom behavior. It emphasizes the phased approach to school reopening, highlighting the importance of social distancing, sanitation, and the use of technology for both in-person and remote learning. The report provides a comprehensive overview of the procedures, ensuring compliance with government mandates and minimizing the risk of infection within the school environment.

INF4883
2020
Assignment
number: 2
Assignment
unique code: 632628
Student number:
Last name &
Initials
Statement of Originality
This is to certify that to the best of my knowledge; the content of this assignment is my own work.
I certify that the intellectual content of this assignment is the product of my own work and that all
the assistance received in preparing this assignment and sources have been acknowledged.

Executive overview
[short abstract detailing the purpose of the report, no more than 150 words]
The world at large is experiencing the covid-19 pandemic. The South African government have come up
with a phase approach strategy to improve on the economy while taking care of our lives from the Covid-19
disease. We have moved to level3; therefore, schools will gradually be opened and only a phased
approached will be used. Regulations outlined by Government on the return to school are to be utilised.
The main purpose of the report is to dive deep into the level 3 phase regulation approach that the
government have proposed for schools and model an approach that implements the guidelines set out to
ensure health and safety measures of the learners, teachers and officials who will be returning to school.
The use of ArchiMate tool will be adopted to model the business, application and technical process and
procedure that needs to be followed by learners, teachers, and officials.
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Contents
1. Introduction and Project background.......................................................................................................4
2. Overview and discussion of business process/es.....................................................................................4
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1.Introduction and Project background
The deadly disease Coronavirus has brought a major impact in our lives worldwide. The whole
continent came into a stand still due to Covid-19. It is a virus which has the same symptoms as flu
and can be transmitted at a close range or touching same surfaces that a covid-19 infected person
has touched. An individual can prevent themselves from the spread of coronavirus by washing
their hands frequently and avoid touching their face as the virus particles leave on your hands and
maintain social distancing at all costs.
South Africa is one of the countries that the government had decided to take a stand and introduce
a country shutdown. All the business services rendered by private and public excluding those that
are deemed essential were officially shutdown. As the pandemic graph predictions declines, the
government introduced a phased or one can say level approach in dealing with the Covid-19
pandemic and for the sake of our economy at large. We have moved into level 3, therefore a lot of
services are operating and most importantly schools will be opening. Even though education is
vital, during level 5 and 4 of the lockdowns, schools were drastically affected and had to be
shutdown. it is only now during level 3 that a phased approach of learners returning to schools is
taking place, however ensuring the readiness in terms of hygiene, social distancing, and screening
of learners in schools for this deadly disease is very crucial and only grade 7 and 12 will be
returning to school. The Minister of Basic Education had mentioned that the health and safety of
leaners in South Africa comes first.
The government and together with Minister of Basic Education have introduced regulations and
guidelines that follows precautionary majors in protecting the learners, teachers, officials etc in
fighting the pandemic during the return to school process. The Minister of Basic Education has
outlined the processes and procedures that needs to be followed for the health and safety of the
learners and people at large. Public and Private schools are obliged to follow the processes set by
government to comply with the rules and regulations compiled.
This report will place a focus on modelling the level3 return to school health and safety regulations
for the Tshwane Christian school grade 7 and 12, and making sure that the guidelines are followed
properly to avoid a high number of infections in schools. The school selected to focus our
modelling on is based in Gauteng Province and offers grade R to 12 Education. The report will be
structured in three different layers mainly business layer, application layer and technology layer.
The layers will be in detailed, explaining the processes in sequential form.
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2.Overview and discussion of business process/es
The purpose of the report is to provide clear and actionable guidance making use of models for
safe operations through the prevention, early detection, and control of COVID-19 in Tshwane
Christian School. The regulations, while specific to schools at large, the Tshwane Christian school
have created ways to implement the regulations in the form of guidelines and processes to be
followed by learners, teachers, and officials. Maintaining safe school operations or reopening the
Tshwane Christian School Grade 7 and 12 after a closure requires many considerations but, if
done well, can promote public health and minimize the risks of the pandemic.
We will discuss the aspects involved in a business, application, and technology layer in-depth to
support learning through covid-19 pandemic. The Strategic business processes will follow a strict
guideline and the implementation of the modelling will focus mainly on face-to-face teaching and
learning, either than electronic teaching or learning. The application layer will focus more on the
software’s used to maintain the records and for monitoring learners and teachers. The technology
layer will investigate the infrastructure used mostly were the information is stored and how it is
stored.
The Department of Basic Education has made it clear that no schools will re-open unless it has a
clear plan that will address the basic COVID-19 essentials. Below are processes to be followed by
the Tshwane Christian School:
2.1. Process of Temperature Screening
2.1.1.Ensure compliant of wearing a mask and social distancing when queuing to get into the
school. There will be tape marks outside the gate on the floor for easy measurement.
2.1.2.Ensure that access to the school property is through a single access point to ensure that all
persons entering can be screened by the Control Compliant officer.
2.1.3. Ensure that teachers, cleaners, learners, control officer, security are screened daily for any
COVID-19 symptoms, including a symptom check, temperature assessment and
questionnaires are answered with honesty. Data will be captured for health tracking
purposes.
2.1.4.Comply with Social distancing of 1.5 meters while waiting to be screened must always be
maintained.
2.1.5. The compliant officer must capture teacher’s and learner’s temperature screening results
only when the temperature is above 35 degrees, the healthcare officials will monitor the
temperature throughout the day, However if your temperature is 38 and above, you will be
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send to an isolation class room were only plastic material is used and parents will be
contacted to arrange collection for learner to return home or be send to hospital.
2.2. Process of Hygiene
2.2.1. Always ensure that learners, teachers, cleaners, control compliance officer, security are
provided with face masks which must be worn throughout the school day.
2.2.2. Compliance office must ensure that Sanitizers are used frequently on entry points and in
classrooms. There will be Sanitizer stands filled with sanitizers for self-use.
2.2.3. Ensure that school buildings, classrooms and especially water and sanitation facilities are
cleaned and disinfected frequently, mostly surfaces that are touched by many people (door
and window handles, teaching and learning aids, classroom tables and lunch tables etc)
2.2.4.Ensure that the Sanitizing booth is operational upon entry and when leaving the school.
2.2.5. The school must have running water and soaps for learners to wash their hands frequently
2.2.6.The self-service stand sanitizers will also be placed outside the toilets and must be used upon
entry and exit.
2.2.7.Ensure that movement around the school is done within a safe distance. There will be tape
markers on the flow showing the distance that must be ensured between movements and
direction arrows to follow, moving to our respective classes and around the school.
2.3. Process of teaching and classroom behavior
2.3.1. Learners must queue to get into their respective classroom and comply with the
recommended social distancing of 1.5 meters between learners around the school and in
class.
2.3.2. Large and or separate venues will be utilised to facilitate the necessary social distancing of
learner seating at 1.5 m apart.
2.3.3. Learners will follow the marking going to their desks. And each desk will be placed with a
sanitizer for sanitizing their stationary or any personal items.
2.3.4. Learners with existing comorbidities or elevated health risks must continue with
online/remote learning and not return to school until further medical information in this
regard has been issued by the national health authorities.
2.3.5. It will be compulsory for leaners who are not coming to school to have Microsoft Teams as
live presentations will take place. Presentations will be recorded for future use.
2.3.6. Teachers will send lesson invites a day before via Teams for learners who are not in class to
attend the lesson concurrent to face-to-face teaching and learning. Recordings will be made
available for future use.
2.3.7. Teachers will use sanitizers before collecting books of learners who are in class for marking
and returning them back.
2.3.8. The learners who are learning virtually/ remotely will submit their work via Teams for
marking and feedback from teachers will be send by email.
The Above processes will be followed in a sequential form and below will be the steps by stem performed.
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3. ArchiMate diagram and discussion for each business process
4. Conclusion
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[optional - only if you have information that does not fit in the main body of the report]
Appendix
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