School Renovation Project

This project report details the planning and implementation of a school renovation project. It begins by identifying factors contributing to successful project selection, outlining project specifications, and developing a detailed project plan including Gantt charts and network diagrams. Resource allocation (human, financial, and equipment) and cost estimations are thoroughly addressed. The report then outlines the implementation strategy using the PRINCE2 methodology, detailing the monitoring and evaluation measures employed. A critical path analysis is performed, and the project's outcomes are analyzed against the original specifications. Finally, recommendations for future improvements are provided, addressing issues such as scope creep, resource constraints, and quality management.

PROJECT DEVELOPMENT AND IMPLEMENTATION
FOR STRATEGIC MANAGERS
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TABLE OF CONTENTS
Introduction................................................................................................................................................3
Part 1 – Task 1............................................................................................................................................3
1.1 Factors responsible for the success of project selection.............................................................3
1.2 Develop outline project specification of the implementation of School Renovation Project.....4
1.3 Produce a specification for the Renovation of School................................................................6
Part 2 – Task 1............................................................................................................................................6
2.1 Produce a project plan for the Renovation of School.................................................................6
2.2 Resources for the project............................................................................................................8
2.3 Cost of all the resources required for the implementation of Renovation project......................9
2.4 Agree timescales for the management and implementation of the Renovation project...........10
2.5 Planning of strategy in order to implement the project............................................................13
Part 2 - Task 2...........................................................................................................................................15
3.1 Implement a project in accordance with agreed specification..................................................15
3.2 Measures to monitor and evaluate the progress and outcomes.................................................16
3.3 Monitoring the implementation of the project..........................................................................17
Part 2 – Task 3..........................................................................................................................................17
4.1 Analyse the outcomes of a project in terms of the original project specification.....................17
4.2 Evaluate the outcomes of the Renovation project....................................................................18
4.3 Recommendations for the future improvements.......................................................................18
Part 3 – Task 1..........................................................................................................................................20
5.1 Able to present the outcomes of the project..............................................................................20
5.2 Presenting the outcomes of the project to an audience using an agreed format and appropriate
media...............................................................................................................................................20
Conclusion...............................................................................................................................................21
References................................................................................................................................................22
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INTRODUCTION
In general terms, project development can be defined as the process of carrying out wide range
of activities in order to attain desired results and outcomes. However, process of project development
consists of design, develops, analyses and evaluate. In regard to this, project management can be
defined as the process of planning, organizing, direction, controlling, encouraging and making
optimum utilization of resources to attain the desired set of goals and objectives (Kitchenham and
Taylor, 2007). In the present report, researcher focuses on evaluating the approaches and methods used
in developing a project as well as implementing it in effective manner so that desired results and
outcomes can be attained.
Present report illustrates the renovation project of a school and the main aim of top level
management of school is to improve the overall educational environment of the workplace. In regard to
this, researcher identifies the factors that contribute to the process of project selection so that suitable
outline and specification of the project can be set and accordingly development of new product can be
carried out in appropriate way. Thereafter, through the help of these defined specifications, researcher
will develop suitable plan and define the resources and timescales so that feasible strategy can be
employed for the implementation of project. Further, report highlights the significance of monitoring
the activities and accordingly evaluating the variances between actual and budgeted figures. The main
purpose of researcher behind carrying out this strategy is to enhance the knowledge and skills of the
learners and readers regarding different concepts and aspects of project management. Lastly, researcher
in concluding the report provides suitable recommendations for the improvement of the defined project.
PART 1 – TASK 1
1.1 Factors responsible for the success of project selection
There are several factors that are responsible for the success of project selection. However, it is
the duty of project manager to make sure that he/she evaluate and analyse each and every aspect related
to current environment and trends and accordingly make the successful selection of project.
Furthermore, these factors consist of financial, human resource, administrative and miscellaneous and
marketing factors (Lokey, 2012). It is the responsibility of project manager and senior authority of
school to understand the feasibility of all these factors and then make a smart and effective decisions
regarding renovation of the school premises.
 Financial factors: These are considered as the most significant factors because in order to carry
any project successfully it is important for the company to have adequate amount of funds or
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money. However, financial adequacy assist in ensuring that each aspect of project from long to
short term needs are satisfied in effective and appropriate manner.
 Human resource factor: These are the one who are responsible for carrying out the defined
project in structured way. Thus, it is the responsibility of project manager to make sure that
he/she selected right personnel for right job so that each and every task and operations are
carried out in the best possible manner.
 Marketing factors: Managers need to evaluate marketing factors in order to understand the
requirements of project for the company (Jami and Walsh, 2014). According to the present
given scenario, top level management of school is planning to renovate its premises so that they
can present quality of education system in front of the students and attract more customers. In
this context, marketing assist in understanding the current trends so that modifications can be
made accordingly and desired results and outcomes can be generated.
Along with this there are certain factors that management of school has to consider for successful
execution of restructuring project:
 By reviewing entire school and then identifying the areas which need to be renovated.
 Carrying out effective planning for each of the activity so that entire project can be conducted in
suitable manner.
 Focusing on available and required resources.
 Defining the costs of whole project,
 Deciding the completion time of the project (Chou and Huang, 2012).
 Employing personnel’s.
 Monitoring and controlling the whole project of renovation.
 Compare the actual and planned outcomes and evaluate the gap.
 Lastly, take the corrective actions to enhance the level of project.
1.2 Develop outline project specification of the implementation of School Renovation Project
According to the present given scenario, senior authority of School is focusing on enhancing the
level of education and for that they are planning to renovate certain areas of school so that they can
offer quality of environment as well as education to the students and attract more and more for the long
term sustainability (Mishra and Mishra 2011). In this regard, School has to carry out different activities
which can be defined as the outline of the project specification. Following are the activities that School
management has to undertake:
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Activities Classification
Project Subdivision
Designing and Architecture of school
Financial Management
Human Resources management
Contractor and Supervisors
Resources
Financial Resources
Material and other requirements for building
Books and other purchasing for improving services
Human Resources
Cost
Investment cost for improving library facilities
Amount invested for construction
Cost for information technology improvements
Other Overhead expenses
Time
Duration for renovation
Obtaining the financial resources
Arrangement of faculties and other employees
Interior designing of library and other section of the school
Identifying loopholes and taking appropriate actions
Time required to finally start the operations
Through the help of above defined activities, outline of the renovation project can be
understood. However, the main purpose behind defining the outline of project is that it assists in
creating basic understanding regarding what major steps are going to be taken by the project manager
to renovate the school premises. Further, the outline of proposed project is categorised under four
segments such as: project subdivision, resources, costs and time (Swayne, Duncan and Ginter, 2012). In
terms of project subdivision, overall plan consist of four major elements that are designing and
architecture of school so that top level management can understand easily which areas required to be
renovated so that overall aim of enhancing the education system can be achieved. Further, different
resource will be required to conduct the whole project as they are the basic amenities that project
manager has to focus upon. Thereafter, the costs for each aspect will be determined so that appropriate
and reliable sources can used to raise the funds and carry out the entire project of renovation effectively
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(Hill, Jones and Schilling, 2014). Lastly, timescale is the most significant aspect as project manager has
to define adequate amount of time required to complete the project so that overall costs and expenditure
can be allocated accordingly.
1.3 Produce a specification for the Renovation of School
The above stated are the outline of renovation project that project manager of School has to
carry out in order to complete the project in appropriate and reliable manner. Firstly, manager has to
divide project under subdivisions such as: designing and architecture of school, managing financial
resources, human resource management, contractor and supervision etc. After defining various
subdivisions, manager has to gather the resources required to execute the project consist: financial
resource, material and other requirement for the building, books and other purchasing for enhancing the
level of education, and human resources (Rouleau and Balogun, 2011). After determining the required
resources, project manager of the renovation project has to evaluate the costs associated with each
aspect such as: investment costs for improving library facilities, funds required for construction,
expenses for implementing latest technological advancement in order to bring digitalisation within the
education system. Lastly, the timing factor, it is important aspect because completing the project leads
to avoid extra costs. Further, project manager has to determine the duration for the renovation, time
required for the entire construction etc. Therefore, by the means of these specifications, project
manager can easily implement the renovation project and assist school in enhancing their level of
education (Cheng and Humphreys, 2012).
PART 2 – TASK 1
2.1 Produce a project plan for the Renovation of School
Task
Mode
Task Name Duration Start Finish Predecessors
1 School Building Renovation
project
49 days Fri 12/4/15 Wed 2/10/16
1.1 Planning 14 days Fri 12/4/15 Wed
12/23/15
1.1.1 Information gathering 5 days Fri 12/4/15 Thu 12/10/15
1.1.2 Prepare renovation wish list 4 days Fri 12/11/15 Wed
12/16/15 3
1.1.3 Approval of list from School 5 days Thu 12/17/15 Wed 4
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and top management 12/23/15
1.2 Plan development 12 days Thu
12/24/15
Fri 1/8/16
1.2.1 Prepare the designs 6 days Thu 12/24/15 Thu 12/31/15 5
1.2.2 Reviews and final plans 3 days Fri 1/1/16 Tue 1/5/16 7
1.2.3 Review and final the
specifications of ground, first and
second floors rooms
2 days Wed 1/6/16 Thu 1/7/16
8
1.2.4 Review and final site plan 2 days Wed 1/6/16 Thu 1/7/16 7,8
1.2.5 Approve the designs 1 day Thu 12/24/15 Thu 12/24/15 5
1.2.6 Approve the specifications of
ground, first and second floors
rooms
1 day Fri 12/25/15 Fri 12/25/15
11
1.2.7 Print the designs 1 day Fri 1/8/16 Fri 1/8/16 12,9
1.3 Implementation of plan
according to the specifications
22 days Fri 12/25/15 Mon 1/25/16
1.3.1 Draw ground floor rooms 3 days Mon 1/11/16 Wed 1/13/16 13
1.3.2 Draw first floor left wing
rooms
3 days Thu 1/14/16 Mon 1/18/16
15
1.3.3 Draw first floor right wing
rooms
3 days Tue 1/19/16 Thu 1/21/16
16
1.3.4 Draw seconds floor left wing
rooms with vacant rooms
3 days Mon 1/11/16 Wed 1/13/16
11,13
1.3.5 Draw seconds floor right wing
rooms with vacant rooms
3 days Fri 12/25/15 Tue 12/29/15
15
1.3.6 Install plywood roofs, doors
and windows
2 days Fri 1/22/16 Mon 1/25/16
17
1.3.7 Install electrical lines and other 2 days Fri 1/8/16 Mon 1/11/16 19,9
1.4 Monitoring 7 days Tue 1/26/16 Wed 2/3/16
1.4.1 Inspection 1 day Tue 1/26/16 Tue 1/26/16 20,21
1.4.2 Check the actual work with the 2 days Wed 1/27/16 Thu 1/28/16 23
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given specifications
1.4.3 Identify the defects 1 day Fri 1/29/16 Fri 1/29/16 24
1.4.4 Corrective actions 3 days Mon 2/1/16 Wed 2/3/16 25
1.5 Project closure 5 days Thu 2/4/16 Wed 2/10/16
1.5.1 Developing project report 1 day Thu 2/4/16 Thu 2/4/16 25,26
1.5.2 Post implementation review 2 days Fri 2/5/16 Mon 2/8/16 28
1.5.3 Reassign resources 1 day Tue 2/9/16 Tue 2/9/16 29
1.5.4 Project hand over 1 day Wed 2/10/16 Wed 2/10/16 30
2.2 Resources for the project
There are several resources that are essential for the successful completion of the renovation of
school building. However, these resources can be categorised under three major heading which are as
follows: human or personnel resources, equipment resources and financial resources (Rothaermel,
2012).
Human or personnel resources:
Human resource play crucial role in carrying out the project. However, they are the one who are
responsible for executing the overall project and helping the course of company in generating desired
results and outcomes. Following are the human resource requirement for the renovation of school
project:
Role Association with project
Project Manager Planning, plan development, implementation and
closure of project
Contract Officer Planning, plan development, implementation and
closure of project
Administration officer Implementation and closure of project
Architecture Planning and plan development
Technical Support Member Plan development, implementation and closure of
project
By the means of above defined table, allocation of human resource within the renovation project
can be seen in effective and efficient manner. However, project management is associated with the
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project from planning to closure of the project. Thus, it is the major responsibility of the manager to
carry out each and every activity of the project in the best possible manner so that desired results and
outcomes can be generated (Vabø, 2012). Further, contract officer also helps in each aspect of the
project in order to carry out each activity in ethical and legal manner. In addition to this, administration
officer helps during the course from implementation of project plan to closure of the project. However,
he/she takes care of all the basic requirement of the project and provide to desired concern department.
There are architecture is being used to draw the renovation plan for the school so that construction
company can execute their operations accordingly. Thus, Architecture is associated with the project
during planning of the whole project. Lastly, technical support members assist in providing appropriate
guidance to the construction company so that they can indulge latest innovations within the school and
achieve the overall aim of enhancing the education system effectively (Mitchell, Shepherd and
Sharfman, 2011).
Financial resource:
Financial resources play significant role in the completion of project. It is the responsibility of
finance manager of the school for arranging the funds or money so that renovation of certain areas can
be carried out in suitable way. There are several methods through the help of which school can raise
funds for the project such as: bank loan, retained earnings, donations etc. By the means of bank loan
school can generate large amount which can be used to satisfy the different costs associated with the
project such as human resources costs, and equipment’s costs (Wheelen and Hunger, 2011). The overall
costs of renovations project is estimated at £30000. Therefore, it is the duty of project manager to make
sure that he/she makes optimum utilisation of available financial resources so that overall costs of
project does not exceed and desired successful execution of renovation of school can be conducted.
2.3 Cost of all the resources required for the implementation of Renovation project
Equipment Resources:
Equipment’s Estimated Costs (£)
Construction materials 8000
Paints and other accessories 3000
Fully furnished furniture’s 4000
Office supplies 3000
Total 18000
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Financial Resources:
Financial Resources
Resources Estimated costs (£)
Additional Personnel Resources 4000
Additional Equipment’s 2000
Total 6000
Human Resources:
Role Association with project Pay (£)
Project Manager Planning, plan development,
implementation and closure of
project
2000
Contract Officer Planning, plan development,
implementation and closure of
project
1500
Administration officer Implementation and closure of
project
700
Architecture Planning and plan development 1200
Technical Support Member Plan development, implementation
and closure of project
600
Total 6000
2.4 Agree timescales for the management and implementation of the Renovation project
Gantt chart:
In general terms Gantt chart is the approach of project management which is the most often
used to present the activities and time required to complete a project (Park, Hong and Moon, 2012).
However, it is a horizontal bar chart which assists in providing graphical presentation of a schedule that
helps to plan, coordinate and track specific tasks in a project.
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Network diagram:
Critical Path Total Time Taken (Days)
Planning 3 + 4 + 5 5 + 4 + 5 = 14
Plan Development 7 + 8 + 9 + 13 6 + 3 + 2 + 1 = 12
Implementation of plan
according to the specification
15 + 16 + 17 + 20 3 + 3 + 3 + 2 = 11
Monitoring 23+24+25+26 1 + 2 + 1 + 3 = 7
Closure 28+29+30+31 1 + 2 + 1 + 1 = 5
Total 49
On the basis of above defined network diagram, critical path of renovation project has been
evaluated. However, through the help of this technique of project management the total number of days
required for the renovation project to complete has been calculated. With the critical path of 3 + 4 + 5 +
7 + 8 + 9 + 13 + 15 + 16 + 17 + 20 + 23 + 24 + 25 + 26 + 28 + 29 + 30 + 31 = 49 days. Thus, in order
to complete the renovation of school in effective manner, project manager and senior authority of
school will require 49 days.
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