School Renovation Project

This project report details the planning and implementation of a school renovation project. It begins by identifying factors contributing to successful project selection, outlining project specifications, and developing a detailed project plan including Gantt charts and network diagrams. Resource allocation (human, financial, and equipment) and cost estimations are thoroughly addressed. The report then outlines the implementation strategy using the PRINCE2 methodology, detailing the monitoring and evaluation measures employed. A critical path analysis is performed, and the project's outcomes are analyzed against the original specifications. Finally, recommendations for future improvements are provided, addressing issues such as scope creep, resource constraints, and quality management.

PROJECT DEVELOPMENT AND IMPLEMENTATION
FOR STRATEGIC MANAGERS
1

TABLE OF CONTENTS
Introduction................................................................................................................................................3
Part 1 – Task 1............................................................................................................................................3
1.1 Factors responsible for the success of project selection.............................................................3
1.2 Develop outline project specification of the implementation of School Renovation Project.....4
1.3 Produce a specification for the Renovation of School................................................................6
Part 2 – Task 1............................................................................................................................................6
2.1 Produce a project plan for the Renovation of School.................................................................6
2.2 Resources for the project............................................................................................................8
2.3 Cost of all the resources required for the implementation of Renovation project......................9
2.4 Agree timescales for the management and implementation of the Renovation project...........10
2.5 Planning of strategy in order to implement the project............................................................13
Part 2 - Task 2...........................................................................................................................................15
3.1 Implement a project in accordance with agreed specification..................................................15
3.2 Measures to monitor and evaluate the progress and outcomes.................................................16
3.3 Monitoring the implementation of the project..........................................................................17
Part 2 – Task 3..........................................................................................................................................17
4.1 Analyse the outcomes of a project in terms of the original project specification.....................17
4.2 Evaluate the outcomes of the Renovation project....................................................................18
4.3 Recommendations for the future improvements.......................................................................18
Part 3 – Task 1..........................................................................................................................................20
5.1 Able to present the outcomes of the project..............................................................................20
5.2 Presenting the outcomes of the project to an audience using an agreed format and appropriate
media...............................................................................................................................................20
Conclusion...............................................................................................................................................21
References................................................................................................................................................22
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INTRODUCTION
In general terms, project development can be defined as the process of carrying out wide range
of activities in order to attain desired results and outcomes. However, process of project development
consists of design, develops, analyses and evaluate. In regard to this, project management can be
defined as the process of planning, organizing, direction, controlling, encouraging and making
optimum utilization of resources to attain the desired set of goals and objectives (Kitchenham and
Taylor, 2007). In the present report, researcher focuses on evaluating the approaches and methods used
in developing a project as well as implementing it in effective manner so that desired results and
outcomes can be attained.
Present report illustrates the renovation project of a school and the main aim of top level
management of school is to improve the overall educational environment of the workplace. In regard to
this, researcher identifies the factors that contribute to the process of project selection so that suitable
outline and specification of the project can be set and accordingly development of new product can be
carried out in appropriate way. Thereafter, through the help of these defined specifications, researcher
will develop suitable plan and define the resources and timescales so that feasible strategy can be
employed for the implementation of project. Further, report highlights the significance of monitoring
the activities and accordingly evaluating the variances between actual and budgeted figures. The main
purpose of researcher behind carrying out this strategy is to enhance the knowledge and skills of the
learners and readers regarding different concepts and aspects of project management. Lastly, researcher
in concluding the report provides suitable recommendations for the improvement of the defined project.
PART 1 – TASK 1
1.1 Factors responsible for the success of project selection
There are several factors that are responsible for the success of project selection. However, it is
the duty of project manager to make sure that he/she evaluate and analyse each and every aspect related
to current environment and trends and accordingly make the successful selection of project.
Furthermore, these factors consist of financial, human resource, administrative and miscellaneous and
marketing factors (Lokey, 2012). It is the responsibility of project manager and senior authority of
school to understand the feasibility of all these factors and then make a smart and effective decisions
regarding renovation of the school premises.
 Financial factors: These are considered as the most significant factors because in order to carry
any project successfully it is important for the company to have adequate amount of funds or
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money. However, financial adequacy assist in ensuring that each aspect of project from long to
short term needs are satisfied in effective and appropriate manner.
 Human resource factor: These are the one who are responsible for carrying out the defined
project in structured way. Thus, it is the responsibility of project manager to make sure that
he/she selected right personnel for right job so that each and every task and operations are
carried out in the best possible manner.
 Marketing factors: Managers need to evaluate marketing factors in order to understand the
requirements of project for the company (Jami and Walsh, 2014). According to the present
given scenario, top level management of school is planning to renovate its premises so that they
can present quality of education system in front of the students and attract more customers. In
this context, marketing assist in understanding the current trends so that modifications can be
made accordingly and desired results and outcomes can be generated.
Along with this there are certain factors that management of school has to consider for successful
execution of restructuring project:
 By reviewing entire school and then identifying the areas which need to be renovated.
 Carrying out effective planning for each of the activity so that entire project can be conducted in
suitable manner.
 Focusing on available and required resources.
 Defining the costs of whole project,
 Deciding the completion time of the project (Chou and Huang, 2012).
 Employing personnel’s.
 Monitoring and controlling the whole project of renovation.
 Compare the actual and planned outcomes and evaluate the gap.
 Lastly, take the corrective actions to enhance the level of project.
1.2 Develop outline project specification of the implementation of School Renovation Project
According to the present given scenario, senior authority of School is focusing on enhancing the
level of education and for that they are planning to renovate certain areas of school so that they can
offer quality of environment as well as education to the students and attract more and more for the long
term sustainability (Mishra and Mishra 2011). In this regard, School has to carry out different activities
which can be defined as the outline of the project specification. Following are the activities that School
management has to undertake:
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Activities Classification
Project Subdivision
Designing and Architecture of school
Financial Management
Human Resources management
Contractor and Supervisors
Resources
Financial Resources
Material and other requirements for building
Books and other purchasing for improving services
Human Resources
Cost
Investment cost for improving library facilities
Amount invested for construction
Cost for information technology improvements
Other Overhead expenses
Time
Duration for renovation
Obtaining the financial resources
Arrangement of faculties and other employees
Interior designing of library and other section of the school
Identifying loopholes and taking appropriate actions
Time required to finally start the operations
Through the help of above defined activities, outline of the renovation project can be
understood. However, the main purpose behind defining the outline of project is that it assists in
creating basic understanding regarding what major steps are going to be taken by the project manager
to renovate the school premises. Further, the outline of proposed project is categorised under four
segments such as: project subdivision, resources, costs and time (Swayne, Duncan and Ginter, 2012). In
terms of project subdivision, overall plan consist of four major elements that are designing and
architecture of school so that top level management can understand easily which areas required to be
renovated so that overall aim of enhancing the education system can be achieved. Further, different
resource will be required to conduct the whole project as they are the basic amenities that project
manager has to focus upon. Thereafter, the costs for each aspect will be determined so that appropriate
and reliable sources can used to raise the funds and carry out the entire project of renovation effectively
5

(Hill, Jones and Schilling, 2014). Lastly, timescale is the most significant aspect as project manager has
to define adequate amount of time required to complete the project so that overall costs and expenditure
can be allocated accordingly.
1.3 Produce a specification for the Renovation of School
The above stated are the outline of renovation project that project manager of School has to
carry out in order to complete the project in appropriate and reliable manner. Firstly, manager has to
divide project under subdivisions such as: designing and architecture of school, managing financial
resources, human resource management, contractor and supervision etc. After defining various
subdivisions, manager has to gather the resources required to execute the project consist: financial
resource, material and other requirement for the building, books and other purchasing for enhancing the
level of education, and human resources (Rouleau and Balogun, 2011). After determining the required
resources, project manager of the renovation project has to evaluate the costs associated with each
aspect such as: investment costs for improving library facilities, funds required for construction,
expenses for implementing latest technological advancement in order to bring digitalisation within the
education system. Lastly, the timing factor, it is important aspect because completing the project leads
to avoid extra costs. Further, project manager has to determine the duration for the renovation, time
required for the entire construction etc. Therefore, by the means of these specifications, project
manager can easily implement the renovation project and assist school in enhancing their level of
education (Cheng and Humphreys, 2012).
PART 2 – TASK 1
2.1 Produce a project plan for the Renovation of School
Task
Mode
Task Name Duration Start Finish Predecessors
1 School Building Renovation
project
49 days Fri 12/4/15 Wed 2/10/16
1.1 Planning 14 days Fri 12/4/15 Wed
12/23/15
1.1.1 Information gathering 5 days Fri 12/4/15 Thu 12/10/15
1.1.2 Prepare renovation wish list 4 days Fri 12/11/15 Wed
12/16/15 3
1.1.3 Approval of list from School 5 days Thu 12/17/15 Wed 4
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and top management 12/23/15
1.2 Plan development 12 days Thu
12/24/15
Fri 1/8/16
1.2.1 Prepare the designs 6 days Thu 12/24/15 Thu 12/31/15 5
1.2.2 Reviews and final plans 3 days Fri 1/1/16 Tue 1/5/16 7
1.2.3 Review and final the
specifications of ground, first and
second floors rooms
2 days Wed 1/6/16 Thu 1/7/16
8
1.2.4 Review and final site plan 2 days Wed 1/6/16 Thu 1/7/16 7,8
1.2.5 Approve the designs 1 day Thu 12/24/15 Thu 12/24/15 5
1.2.6 Approve the specifications of
ground, first and second floors
rooms
1 day Fri 12/25/15 Fri 12/25/15
11
1.2.7 Print the designs 1 day Fri 1/8/16 Fri 1/8/16 12,9
1.3 Implementation of plan
according to the specifications
22 days Fri 12/25/15 Mon 1/25/16
1.3.1 Draw ground floor rooms 3 days Mon 1/11/16 Wed 1/13/16 13
1.3.2 Draw first floor left wing
rooms
3 days Thu 1/14/16 Mon 1/18/16
15
1.3.3 Draw first floor right wing
rooms
3 days Tue 1/19/16 Thu 1/21/16
16
1.3.4 Draw seconds floor left wing
rooms with vacant rooms
3 days Mon 1/11/16 Wed 1/13/16
11,13
1.3.5 Draw seconds floor right wing
rooms with vacant rooms
3 days Fri 12/25/15 Tue 12/29/15
15
1.3.6 Install plywood roofs, doors
and windows
2 days Fri 1/22/16 Mon 1/25/16
17
1.3.7 Install electrical lines and other 2 days Fri 1/8/16 Mon 1/11/16 19,9
1.4 Monitoring 7 days Tue 1/26/16 Wed 2/3/16
1.4.1 Inspection 1 day Tue 1/26/16 Tue 1/26/16 20,21
1.4.2 Check the actual work with the 2 days Wed 1/27/16 Thu 1/28/16 23
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given specifications
1.4.3 Identify the defects 1 day Fri 1/29/16 Fri 1/29/16 24
1.4.4 Corrective actions 3 days Mon 2/1/16 Wed 2/3/16 25
1.5 Project closure 5 days Thu 2/4/16 Wed 2/10/16
1.5.1 Developing project report 1 day Thu 2/4/16 Thu 2/4/16 25,26
1.5.2 Post implementation review 2 days Fri 2/5/16 Mon 2/8/16 28
1.5.3 Reassign resources 1 day Tue 2/9/16 Tue 2/9/16 29
1.5.4 Project hand over 1 day Wed 2/10/16 Wed 2/10/16 30
2.2 Resources for the project
There are several resources that are essential for the successful completion of the renovation of
school building. However, these resources can be categorised under three major heading which are as
follows: human or personnel resources, equipment resources and financial resources (Rothaermel,
2012).
Human or personnel resources:
Human resource play crucial role in carrying out the project. However, they are the one who are
responsible for executing the overall project and helping the course of company in generating desired
results and outcomes. Following are the human resource requirement for the renovation of school
project:
Role Association with project
Project Manager Planning, plan development, implementation and
closure of project
Contract Officer Planning, plan development, implementation and
closure of project
Administration officer Implementation and closure of project
Architecture Planning and plan development
Technical Support Member Plan development, implementation and closure of
project
By the means of above defined table, allocation of human resource within the renovation project
can be seen in effective and efficient manner. However, project management is associated with the
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project from planning to closure of the project. Thus, it is the major responsibility of the manager to
carry out each and every activity of the project in the best possible manner so that desired results and
outcomes can be generated (Vabø, 2012). Further, contract officer also helps in each aspect of the
project in order to carry out each activity in ethical and legal manner. In addition to this, administration
officer helps during the course from implementation of project plan to closure of the project. However,
he/she takes care of all the basic requirement of the project and provide to desired concern department.
There are architecture is being used to draw the renovation plan for the school so that construction
company can execute their operations accordingly. Thus, Architecture is associated with the project
during planning of the whole project. Lastly, technical support members assist in providing appropriate
guidance to the construction company so that they can indulge latest innovations within the school and
achieve the overall aim of enhancing the education system effectively (Mitchell, Shepherd and
Sharfman, 2011).
Financial resource:
Financial resources play significant role in the completion of project. It is the responsibility of
finance manager of the school for arranging the funds or money so that renovation of certain areas can
be carried out in suitable way. There are several methods through the help of which school can raise
funds for the project such as: bank loan, retained earnings, donations etc. By the means of bank loan
school can generate large amount which can be used to satisfy the different costs associated with the
project such as human resources costs, and equipment’s costs (Wheelen and Hunger, 2011). The overall
costs of renovations project is estimated at £30000. Therefore, it is the duty of project manager to make
sure that he/she makes optimum utilisation of available financial resources so that overall costs of
project does not exceed and desired successful execution of renovation of school can be conducted.
2.3 Cost of all the resources required for the implementation of Renovation project
Equipment Resources:
Equipment’s Estimated Costs (£)
Construction materials 8000
Paints and other accessories 3000
Fully furnished furniture’s 4000
Office supplies 3000
Total 18000
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Financial Resources:
Financial Resources
Resources Estimated costs (£)
Additional Personnel Resources 4000
Additional Equipment’s 2000
Total 6000
Human Resources:
Role Association with project Pay (£)
Project Manager Planning, plan development,
implementation and closure of
project
2000
Contract Officer Planning, plan development,
implementation and closure of
project
1500
Administration officer Implementation and closure of
project
700
Architecture Planning and plan development 1200
Technical Support Member Plan development, implementation
and closure of project
600
Total 6000
2.4 Agree timescales for the management and implementation of the Renovation project
Gantt chart:
In general terms Gantt chart is the approach of project management which is the most often
used to present the activities and time required to complete a project (Park, Hong and Moon, 2012).
However, it is a horizontal bar chart which assists in providing graphical presentation of a schedule that
helps to plan, coordinate and track specific tasks in a project.
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Network diagram:
Critical Path Total Time Taken (Days)
Planning 3 + 4 + 5 5 + 4 + 5 = 14
Plan Development 7 + 8 + 9 + 13 6 + 3 + 2 + 1 = 12
Implementation of plan
according to the specification
15 + 16 + 17 + 20 3 + 3 + 3 + 2 = 11
Monitoring 23+24+25+26 1 + 2 + 1 + 3 = 7
Closure 28+29+30+31 1 + 2 + 1 + 1 = 5
Total 49
On the basis of above defined network diagram, critical path of renovation project has been
evaluated. However, through the help of this technique of project management the total number of days
required for the renovation project to complete has been calculated. With the critical path of 3 + 4 + 5 +
7 + 8 + 9 + 13 + 15 + 16 + 17 + 20 + 23 + 24 + 25 + 26 + 28 + 29 + 30 + 31 = 49 days. Thus, in order
to complete the renovation of school in effective manner, project manager and senior authority of
school will require 49 days.
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2.5 Planning of strategy in order to implement the project
On the basis of the given scenario PRINCE 2 approach is taken into consideration in order to
implement the project more effectively and efficiently. One of the main focus or objective of this
project is delivering the quality products. PINCE 2 strategy provides assistance in managing the course
of the project in an efficient manner (Stark, 2011). This model or strategy states that usually well
defined projects are output oriented and there by produce the desired output or results. In addition to
this, PRINCE 2 model also facilitates coordination between the human and financial resources of an
organization. Along with it, it also provides guidance in relation to the ways about how to design and
supervise or monitor the activities performed by an organization. It enables project manager to make
necessary changes within the suitable time frame. Through this, project manager is able to achieve the
desired outcomes from the completion of the project.
Further, PRINCE 2 is the best model which is usually adopted by the department of project
management in order to make improvement in the capability of the project. This model provides more
assistance in the field of merger and acquisition, information technology, business construction as well
as in the development of the product (Durmuşoğlu, Calantone and McNally, 2013). The given scenario
is based upon the construction or renovation of the school. Thus, PRINCE 2 model is taken into
consideration for the better implementation of the project. On the basis of the given scenario innovation
or uniqueness are one of the main objectives behind the renovation of the schools. Through this, school
is able to provide the positive and learning environment to their students. This aspect makes vital
contribution in the learning, growth and development aspects of the students. It helps students in
building the bright career of them and there by them helps them in coping up with the dynamic
business environment.
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Figure 1: PRINCE2
(Source: Dalmarco, Hamza and Aoqui, 2015)
Process of PRINCE2
 Starting up a project: In the very first step of the project management manager forming a project
board. Thereafter, project manager appoints a project management team in order to implement
the project. Once project team have formed then after manager prepares the outline of the
project which helps the members of the team to make their efforts in the right direction. Besides
this, project manager also assess the financial and human resources which they required to
accomplish the project on time (Yang, 2012).
 Project initiation: Once project have been started thereafter project board allocate the financial
and human resources as per the activities. It is one of the essential aspect which plays an
important role in implement the outline of the project of school renovation.
 Directing of project: After the initiation of the plan activities of the project manager or worker
are monitored who are going to implement the project. Besides this, they also exert control
upon the performance of the workers through the report provided by their higher authority.
Instead of directing the day to day activities project manager take feedback from the supervisor
and there make control upon the working aspects of the worker.
 Controlling of stage: In this step, project board of an organization supervise the work which is
done by the team of them. At the fourth stage project manager assesses the progress of the
project which are implemented by them (Hill, Jones and Schilling, 2014). It helps project board
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in identifying loopholes which occurred in the project of school renovation. At this, project
manager examine the issue which arouse in the implementation of the project. After examining
the issues project manager undertakes corrective measures in order to overcome the problem.
Through this, project manager is able to accomplish the project in an efficient manner.
 Stage boundaries management: In this stage, project board take decision in relation to the
carrying out the project further or not. After making assessment of the problem project board
prepares an exception plan (Rouleau and Balogun, 2011). It facilitates effective implementation
of the project within the suitable time frame.
 Product delivery management: At this step, project manager and team manager coordinate their
work efforts. Thereafter, they assessment in relation to that they have met quality criteria or not.
 Closure of a project: In the closure of the project board assesses their performances in against to
the predetermined goals and objectives.
PART 2 - TASK 2
3.1 Implement a project in accordance with agreed specification
In the present given scenario, school management is planning to expand its business operations
through the help of renovating certain areas so that education structure can be improved and large
audience can be attracted appropriately. There are certain project specifications that project manager
has developed so that desired results and outcomes can be achieved (Burke, 2013). In this context, it is
the duty of project manager, contract manager and administrative officer to ensure that overall project
is carried in accordance with the agreed specification. Therefore, it is important for the management of
school to evaluate the project so that obstacles and loopholes can be identified and appropriately
addressed to generate desired results and outcomes. For the evaluation of outcomes, project manager
has to check that all the activities are executed as per the plan. These specification leads with
appropriate planning process however, for this, project manager, contract officer and architecture are
responsible as they will develop the suitable design for the building and accordingly Construction
Company will carry out the project (Colin and Vanhoucke, 2014). Furthermore, at the time of allocation
of resources such as equipment’s, funds etc. administrative and finance managers will play crucial role.
Along with this, monitoring is the major part of any project and it is essential for the management of
school as well as project manager to monitor the activities conducted so that if required potential
measures can be indulged and project can be completed in the best possible manner. Furthermore,
PRINCE2 approach has been used by the project manager to implement the projected plan. The main
15

purpose of this approach is that it assists in providing suitable guidance of requirement and good
practice which helps in determining whether the project is genuinely appropriately or not (Flyvbjerg,
2013).
3.2 Measures to monitor and evaluate the progress and outcomes
In order to monitor and evaluate the progress or outcome of the project manager undertakes several
techniques which are enumerated below: Work breakdown structure: It can be defined as a hierarchical structure which divides the whole
aspects of the work in to the manageable parts. It can also be termed as subdivision of the
activities which facilitates the accomplishment of the work in an effective manner. In this all the
task are highly interrelated with each other and there by facilitates timely achievement of the
goals. It clearly indicates the responsibilities, resources and time available them in order to
accomplish the project. Through this structure one can easily perform the activities within the
suitable time frame and there by facilitates the accomplishment of the project (Cheng and
Humphreys, 2012). Budgeting: It may be defined as an estimation of the expenses which project manager has to
incur in order to perform the activities of the project. In addition to this, it also includes the
estimation of the income which project board or manager gets by accomplishing their project. It
acts as a guide which helps staff in executing the activities of the project in the right direction
(Thakore, 2010).
 Risk register: It is the statement which is usually prepared by the project department in order to
assess the activities of the human resources. It consists of risk log which is prepared by the
project department in order to assess the issues in relation to the human resources. It enables
project department to frame suitable strategies and policies which make contribution in the
optimum utilization of the human resources (Types of construction defects, 2015).
3.3 Monitoring the implementation of the project
Project board or manager undertakes following measures in order to monitor the better implementation
of the project which are enumerated below: Work break down structure: This technique is undertaken by the project board or manager when
structure is formed in relation to the renovation of school (Bentham, 2012). Thereafter, project
board subdivides the activities by delegating the role and responsibilities to the staff. This aspect
provides assistance to project department in accomplishing the project within the predetermined
16

time frame. This aspect prevents confusion while project staff performs their activities and there by
helps project department in achieving success in the ever changing business environment. Budgeting: In budgeting, project manager or board frame strategies in relation to the gathering and
allocation of the financial resources. Finance is one the main element which is required to perform
the activities of the project more efficiently (Cullen, 2014). In this, project board or manager
allocates the financial resources as per the activities which are required to perform to renovate the
school. It provides assistance to project manager in assessing the deviations by comparing the
actual performance with the budgeted performance. Through this, project manager is able to take
corrective measures which help them in getting the desired outcomes.
 Risk register: Project board also prepares risk register in order to monitor the activities of the
human resources. It is one of the best tools which provide deeper insight to the project team about
the activities performed by the staff of the team. Besides this, it also helps project board in
assessing the requirement of extra workforce (Defects and deficiencies in new
construction. 2015). Through this, project department is able to fulfil their requirement and
there by facilitates smooth functioning of the operations and functions in relation to the renovation
of school.
PART 2 – TASK 3
4.1 Analyse the outcomes of a project in terms of the original project specification
Looking at the present study, renovation project has been considered and for which different
approaches and methods has been used so that appropriate results and outcomes can be generated.
However, comparing the actual outcomes to the expected specification it can be evaluated that, through
the help of PRINCE2 method and appropriate use of project management techniques such as Gantt
chart and network diagram, project manager has been able to complete the project within desired period
of time as well as within the estimated costs £30000 of overall project. Furthermore, in order to achieve
the estimated outcomes, project manager has undertaken various monitoring strategies such as:
budgeting and cost benefit analysis for monitoring the financial resources. Along with this, Gantt chart
and WBS techniques have been used to analyse the loopholes within defined activities of the project
(Usmani, 2012). Therefore, on the basis of all these strategies and tactics, project manager has been
able to generate expected outcomes.
4.2 Evaluate the outcomes of the Renovation project
Project manager has defined various activities in order to complete the project in successful and
17

reliable manner. Therefore, it is important for the management of school to evaluate the project so that
obstacles and loopholes can be identified and appropriately addressed to generate desired results and
outcomes. For the evaluation of outcomes, project manager has to check that all the activities are
executed as per the plan (Mishra and Mishra, 2011). Furthermore, manager can include different
stakeholders of the school and ask them about the renovation project. The review or feedback provided
by the stakeholders can be considered as the evaluation of project and accordingly manager can
undertake potential measures to mould the functioning and generate desired results and outcomes.
Along with this, project manager can consider all the difficulties that arise during the course of project
so that in future similar renovation of any building can be executed in more effective manner (Hill,
Jones and Schilling, 2014).
4.3 Recommendations for the future improvements
There were several areas in which project manager faces issues while carrying out the project.
Following are the issues and their recommendations to the project team of renovation of school project.
Category Issue name Description Impact on
project
Recommendation
Scope
management
Scope creep Restricted project
manager in
making any
changes further in
the project
(Rothaermel,
2012).
Increase the work
load and create
major confusions
Involve client
such as
management
people of school
or the trustees so
that they can help
overcoming such
obstacle.
Schedule
management
Resource
constraints
Unexpected time
lags leads to
wastage of
available
resources.
It directly affects
the execution of
project and
adversely effect on
the completion of
overall renovation
project.
Specify the start
and end dates of
the activities so
that they can be
monitored
accordingly
(Durmuşoğlu,
Calantone and
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McNally, 2013).
Human resources High absentees Unavailability of
desired personnel
for the execution
of renovation
work.
It directly impact
on the time
required to
complete the
activities.
Project team use
resource levelling
for making
optimum
utilisation of
available
resources.
Financial
management
Increases the
overall
expenditure of the
project (Hill,
Jones and
Schilling, 2014).
Inefficient use of
financial resources
may lead to
increase in
expenses.
Negative
variances in
budgets.
Use of proper
budgeting and
other financial
tools to manage
and control the
available funds.
Quality
management
Maintain quality
standard at each
level.
It is important for
the success of
project.
It negatively
affects the quality
of project.
TQM and other
monitoring
techniques will
assist in
maintaining the
quality of project
and assist in
generating desired
results (Courtney,
Long and Hall,
2013).
PART 3 – TASK 1
5.1 Able to present the outcomes of the project
To,
The Management of School,
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Date: 4th December 2015
Subject: Summary of Project
Looking at the nature of present study, researcher has used different methods and approaches to
present the generated outcomes of the renovation project. Through the project management technique,
researcher was able to present the defined activities in graphical manner. Along with this, Gantt chart
and network diagram helped in evaluating the critical path of the project that manager can use to
execute the whole project. Furthermore, various methods such as budgeting cost benefits analysis,
WBS and risk register has been used to compare the actual performance of project with the budgeted
performance (Cullen, 2014). Furthermore, in the first part project manager identified all the factors that
contributed to the successful selection of project. However, by the means of this project team was able
to select the renovation project. Further, outline of the project has been defined which consist of project
subdivision, resources, costs and time. On the basis of these four aspects entire project has been
developed.
There after by the means of using MS Project, renovation project plan has been developed and
with the help of WBS activities have been categories under various elements such as: planning,
development of project plan, implementation of project with accordance to specification, monitoring
and closure of the project (Thakore, 2010). Thereafter on the basis of comparing actual and expected
outcomes several recommendations has been presented to the project team so that in future they can
easily carry out the project without major hindrance and obstacles.
5.2 Presenting the outcomes of the project to an audience using an agreed format and appropriate media
There are several methods available to the project team in order to present the generated results
and outcomes. In the present study of renovation of school project, graphical presentation method that
been used by the project manager so that he/she can appropriately and suitably present to the targeted
audience. However, graphical presentation assists in delivering the accurate findings to the target
audience so that they can easily understand and accordingly make decisions regarding the success and
failure of the project. Furthermore, in order to achieve the estimated outcomes, project manager has
undertaken various monitoring strategies such as: budgeting and cost benefit analysis for monitoring
the financial resources (Kitchenham and Taylor, 2007). The review or feedback provided by the
stakeholders can be considered as the evaluation of project and accordingly manager can undertake
potential measures to mould the functioning and generate desired results and outcomes. Project
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manager can consider all the difficulties that arise during the course of project so that in future similar
renovation of any building can be executed in more effective manner. Along with this, Gantt chart and
WBS techniques have been used to analyse the loopholes within defined activities of the project.
Therefore, on the basis of all these strategies and tactics, project manager has been able to generate
expected outcomes.
CONCLUSION
In summing up the present report it has been evaluated that, managing project in effective and
efficient manner is essential for the managers as it affects the different aspects of the functioning
adversely. According to the present given scenario, senior authority of School is focusing on enhancing
the level of education and for that they are planning to renovate certain areas of school so that they can
offer quality of environment as well as education to the students and attract more and more for the long
term sustainability. In this regard, School has to carry out different activities which can be defined as
the outline of the project specification. Furthermore, project manager considered the review or
feedback provided by the stakeholders as the evaluation of project and accordingly undertakes potential
measures to mould the functioning and generate desired results and outcomes. Looking at the present
study, renovation project has been considered and for which different approaches and methods has been
used so that appropriate results and outcomes can be generated. However, comparing the actual
outcomes to the expected specification it can be evaluated that, through the help of PRINCE2 method.
Furthermore, through the help of Gantt chart and network diagram project manager evaluated that in
order to complete the renovation of school in effective manner, project team and senior authority of
school will require 49 days.
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