BN205 Trimester 2, 2017 Project: Secured Network System

This project report outlines the development of a secured network system for educational institutes, addressing the increasing complexity of online study materials, assignments, and student records. The project includes a detailed planning document, project sign-off format, and recommendations for future projects. The report covers project goals, objectives, functional and non-functional requirements, team roles, a comprehensive project plan including scope, duration, and resources, and utilizes MS Project for Gantt charts, WBS, and resource allocation. It also includes cost estimates, a quality plan, stakeholder analysis, communications plan, risk management plan, and deployment plan, culminating in project handover and post-project review recommendations. Appendices include Gantt charts, resource assignments, resource deployment plans, and a risk matrix. The project aims to provide a secured network for stakeholders to exchange important data.

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Trimester 2, 2017 - Project
Management
Name of Student

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Executive Summary
The systems of Educational Institutes have become more and more complex now a days. All the study
materials, assignments, their evaluations and student’s record are being maintained online. Moreover,
the online payment facility through portals, online admission procedures and many more such facilities
are required to be provided to the customers, professors, existing students and probable students. For
providing such facilities, in this report we shall discuss the planning documentation for developing a
secured network system for the educational institute.
In this report we shall develop planning document along with the project sign-off format and
recommendations for such future projects.
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Table of Contents
Introduction.................................................................................................................................................3
Project Planning Document.........................................................................................................................4
Project Title.............................................................................................................................................4
Dates.......................................................................................................................................................4
Project Goal.............................................................................................................................................4
Project Objective.....................................................................................................................................4
Project requirements...............................................................................................................................4
Functional............................................................................................................................................4
Non-Functional....................................................................................................................................5
Team Members:......................................................................................................................................5
Project Plan.............................................................................................................................................6
Scope of the Project............................................................................................................................6
Project Duration of the project............................................................................................................6
Resources for the Project....................................................................................................................6
Gantt chart and Network Diagram of the Project................................................................................6
Cost Estimate of the project................................................................................................................6
Quality Plan for the Project.................................................................................................................6
Stakeholder analysis for the Project....................................................................................................7
Communications Plan for the Project..................................................................................................7
Risk Management Plan for the Project................................................................................................8
Risk Matrix...........................................................................................................................................9
Deployment Plan for the Project.........................................................................................................9
Project Handover.....................................................................................................................................9
Project Sign-Off....................................................................................................................................9
Post project review and recommendations.............................................................................................9
Conclusion.................................................................................................................................................10
References.................................................................................................................................................10
Appendices................................................................................................................................................11
Appendix-1: Gantt chart of the project..................................................................................................11
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Appendix-2: Resource assignment in MS Project Software to develop the cost estimate.....................12
Appendix-3: Resource Deployment Plan...............................................................................................12
Appendix-4: Risk Matrix.........................................................................................................................13
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Introduction
For building up a system for the educational institute by utilizing which every one of the staffs and
students might play out their essential needs of the establishment like getting study material, getting to
e-library and doing installment for the semester, the teacher should disperse the investigation things,
course destinations and access the appropriate response sheets submitted on the web or directly time
bound online test to get to the student's ability to remain in some basic condition and create them
completely to face the difficulties of expert world. So to provide such a significant number of offices and
in the meantime keep up the abnormal state security with the goal that no one can break the security
level and access other's information or data, an exceedingly secured organize framework is required to
be produced. For this report development we shall use the planning software MS Project extensively, so
that all the graphs, WBS and Resource charts are being developed from the software itself.
Project Planning Document
Project Title
Secured Network System for Educational Institutes
Dates
Start Date: October 9, 2017 End Date: April 23, 2018
Project Goal
The goal or aim of the project is to develop and implement a secured network system for the
educational institutes so that the stakeholders can exchange many important and private data including
big size academic files.
Project Objective
The objective of the project is to first develop a system which need to have all the below mentioned
functional and non-functional qualities and need to meet the criteria along with a planning document
developed in a most professional manner.
Project requirements
Functional
Accessible Notwithstanding empower the professors and students to do their work from
their choice of land, a move in the system at whatever point required must be
open.
Consistency of
setups
The associations must be arranged by its diagram and once it is through, the
structure need to store them so that these can be picked at whatever point it is
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required.
Oversee
database
The immense database must be sensible by the structure to store and offer
vast volume designing reports.
Online Notice the automated system must be adequately fit to send the consequent notices
isolated by the pre-set criteria and the logbook of appraisal accommodation.
Validation While selecting itself, the mystery key may be made a demand to put, and
from every future use the structure will keep asking for that customers enter
which may result in putting the set watchword in a manner of speaking. This id
is required to keep any pariah to enter the system.
Enrollment Professors and students must be asked for the selection with the structure for
getting the passage in to the framework.
Non-Functional
Secured mass of
insurance
The system must give itself a strong divider to keep it far away from
any kind of ambush.
Access through all
equipment frameworks
The system must be open from any equipment and working
structures.
Easy to understands
framework
The structure must be so much straightforward that the professors
and students should acknowledge while doing it.
Team Members:
Members Skills / Expertise
Project Manager With all good communication skill1, handle team very well, expert
in delegating work and maintaining the team with motivation.
System Developer Solid specialized information and enthusiastic to work in group2.
Database Developer Solid specialized information and enthusiastic to work in group.
Administration Member Continuously support the group in all forms of requirement and
very much experienced in handling clients.
Project Plan
Scope of the Project
The scope of the project is to design, configure and implement a secured network for the
educational institute.
Work Breakdown Structure (WBS)
WBS Task Name
1 Secured Network System for Educational Institutes
1.1 Initiation Stage
1.2 Planning Stage
1.3 Execution Stage
1.3.1 Design the Project
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1.3.2 Transfer data system
1.3.3 Configure & Implement the system
1.4 Close-out Stage
1.5 Milestones
Overall Duration of the project
Task Name Duration Start Finish
Secured Network System for Educational Institutes 141 days Mon 10/9/17 Mon 4/23/18
Initiation Stage 21 days Mon 10/9/17 Mon 11/6/17
Finalization of requirement 15 days Mon 10/9/17 Fri 10/27/17
Requirement approval by sponsor 1 day Mon 10/30/17 Mon 10/30/17
Develop Charter 5 days Tue 10/31/17 Mon 11/6/17
Planning Stage 25 days Tue 10/31/17 Mon 12/4/17
Stakeholder management plan 10 days Tue 11/7/17 Mon 11/20/17
Plan for control the project constraints 15 days Tue 10/31/17 Mon 11/20/17
Communication plan 10 days Tue 11/21/17 Mon 12/4/17
Execution Stage 85 days Tue 12/5/17 Mon 4/2/18
Design the Project 40 days Tue 12/5/17 Mon 1/29/18
Architecture finalization 20 days Tue 12/5/17 Mon 1/1/18
Design system 20 days Tue 1/2/18 Mon 1/29/18
Transfer data system 35 days Tue 1/30/18 Mon 3/19/18
Shift system 30 days Tue 1/30/18 Mon 3/12/18
Cross checked by Professor 25 days Tue 2/13/18 Mon 3/19/18
Configure & Implement the system 45 days Tue 1/30/18 Mon 4/2/18
Configure the system 20 days Tue 1/30/18 Mon 2/26/18
Implement the system 10 days Tue 2/27/18 Mon 3/12/18
TEST system 10 days Tue 3/20/18 Mon 4/2/18
Close-out Stage 15 days Tue 4/3/18 Mon 4/23/18
Conduct close-out meeting 10 days Tue 4/3/18 Mon 4/16/18
Document Lessons Learnt 5 days Tue 4/17/18 Mon 4/23/18
Milestones 141 days Mon 10/9/17 Mon 4/23/18
Start of Project 'Secured Network System for
Educational Institutes' 0 days Mon 10/9/17 Mon 10/9/17
Start of Execution Stage 0 days Mon 12/4/17 Mon 12/4/17
Finish Execution Stage 0 days Mon 4/2/18 Mon 4/2/18
Start Close-out stage 0 days Mon 4/2/18 Mon 4/2/18
Finish Project 'Secured Network System for
Educational Institutes' 0 days Mon 4/23/18 Mon 4/23/18
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Resources for the Project
Resource Name Type Initials Max. Units
Project Manager Work PM 100%
System Developer Work SD 300%
Database Developer Work DD 100%
Administration Manager Work AM 200%
Gantt chart and Network Diagram of the Project
Refer appendix-134
Cost Estimate of the project
5Direct Labor Cost = $139,320, refer Appendix-2
Risk Reserve = 20% of the Cost baseline (i.e. Direct Labor cost) = $27,864
Hence, Overall estimated cost for the project = ‘Direct Labor Cost’ + ‘Risk Reserve’
= $139,320 + $27,864
= $167,184
Quality Plan for the Project
The result of the task must meet the accompanying quality criteria:
Delivered on time6 The project should be conveyed on time with all the extent of work
securely.
Scope completed within
the budget
The spending requirements were kept in thought and all through
the task the cost ought to never affect the nature of work.
Earned Value was +ve
throughout the project
The value of SV & CV could be maintained positively throughout
the project and the CPI & SPI always above 1.
Stakeholder’s are happy
with the product
Every one of the assumptions with respect to the highlights and
necessities settled has been met.
Stakeholder analysis for the Project
Stakeholder7 Responsible Accountable Consulted Informed Power
Sponsor of the project   High
Head of the Institute   Medium
Project Coordinator   High
Project Manager   High
System Developer   Low
Database Developer   Low
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Administration Member  Medium
Students   Low
Communications Plan for the Project
Stakeholder8 What When How Where Why
Sponsor of the
project
Change order
status, Earned
value report of
cost & time,
major issues,
major
achievements,
expected
completion date
Monthly Meeting &
Presentation
Meeting
room at
educational
institute
Sponsor is
responsible
for arranging
funds, so he /
she needs to
be always
keep
informed for
taking proper
decision
Head of the
Institute
Change order
status, Earned
value report of
cost & time,
major issues,
major
achievements,
expected
completion date
Monthly Meeting &
Presentation
Meeting
room at
educational
institute
He / she shall
be next
powerful to
sponsor, so
need to be
informed
Project
Coordinator
Change order
status, Earned
value report of
cost & time,
major issues,
major
achievements,
Weekly
&
Monthly
E-mail,
Meeting &
Presentation
Meeting
room at
educational
institute
He / she shall
take all
decisions on
daily issues
and resolve
them quickly
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expected
completion date
Project
Manager
Reports from
different team
members
Daily,
Weekly
&
Monthly
E-mail &
reports
Meeting
room
To have
information
about the
project &
compile for
sending MIS
to top
management
System
Developer
All reports of
individual area
Daily,
weekly &
monthly
E-mail &
reports
Meeting
room
To inform
Project
Manager
Database
Developer
All reports of
individual area
Daily,
weekly &
monthly
E-mail &
reports
Meeting
room
To inform
Project
Manager
Administration
Member
All reports of
individual area
Daily,
weekly &
monthly
E-mail &
reports
Meeting
room
To inform
Project
Manager
Students Progress report Quarterly Online /
Notice Board
Notice
Board
To keep
informed &
welcome
suggestion
Risk Management Plan for the Project
Sl No. Type Description Probability Impact
OPPO.
1910
Opportunity There is opportunity to finish the project
early and achieve good recognition in the
market
High Low
RISK.2 Threat There is a threat of project getting over
budget due to any unforeseen situation or
bulk of requirement / suggestion
High High
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management
RISK.3 Threat There is a risk of non-availability of key
resources during the project life cycle
High High
RISK.4 Threat There is risk of getting the time schedule
enlarged due to accommodating extra
scope of work
Low High
Risk Matrix
Low High
Low
LOW Medium
RISK.4
High
Medium
OPPO.1
High
RISK.2
RISK.3
Probability
Impact
Accordingly the response plan is required to be developed in risk management plan document
and then shall be followed in all the regular meeting to have close control on it.
Deployment Plan for the Project
The resource deployment plans for each resource which shall be involved at 100% time to the
project are:
Resource Name Work Start Finish
Project Manager 200 hrs Tue 10/31/17 Mon 4/16/18
System Developer 600 hrs Tue 1/30/18 Mon 4/2/18
Database Developer 640 hrs Mon 10/9/17 Mon 4/23/18
Administration Manager 328 hrs Mon 10/30/17 Mon 4/23/18
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Project Handover
Project Sign-Off
11
Project Manager: This is to assert that our association has played out each one of the activities
as per contract inside arranged time and cost. The change requested has been raised through
real channel. Each one of them have been accounted for and given over the need to appreciate
all that life brings to the table for the association.
_______________________
(Signature)
Sponsor: This is to affirm that I got the framework within the financial plan, time and quality
benchmarks.
_______________________
(Signature)
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Post project review and recommendations
Once the task is finished we ought not to leave the project and site, rather we might meet at the
University Central Meeting room again with all the key partners present to take note of the criticism and
lessons learnt. These lessons learnt ought to be utilized for building up such task in future and it will
never rehash the blunders done in the project to convey better quality item in less time and cost.
Conclusion
This is to infer that the present issue with the information is that the information exchange is just
conceivable inside the school using email benefit, which dependably limits the clients to exchange huge
volume information. The task will build up a system framework which might associate all schools of the
college to exchange information as large as would be prudent and other monetary exchanges should
likewise be conceivable with no dread of digital assault. Appropriate project arranging and building up
the reports demonstrates the trust in building up the project on time. When so much profundity
ponders is done, it helps in execution and guaranteeing the convenient and quality item.
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References
x
[1] Robin Singh. (2017) Upwork Global Inc. [Online]. https://www.upwork.com/hiring/startup/7-
leadership-qualities-every-project-manager-possess/
[2] WordPress. (2010, March) https://virk.wordpress.com. [Online].
https://virk.wordpress.com/2010/03/09/15-ground-rules-5-project-teams/
[3] ProjectManager. (2017) What is a Gantt Chart? [Online]. https://www.projectmanager.com/gantt-
chart
[4] Ganttchart. (2017) Basic Gantt Chart Example. [Online].
http://www.ganttchart.com/BasicGanttExample.html
[5] DOE. (2017) www.directives.doe.gov. [Online]. https://www.directives.doe.gov/directives-
documents/400-series/0430.1-EGuide-1-Chp23/@@images/file
[6] Enterprise PM. (2017) http://www.enterprise-pm.com. [Online].
http://www.enterprise-pm.com/pmbasics/triple-constraint
[7] Richard Bett. (2017, March) Best Practice – Stakeholder Identification and Management. [Online].
https://bevaglobal.com/blog-4-best-practice-stakeholder-identification-and-management/
[8] Naomi Karten. (2013, August) Communication Gaps and How to Close Them. [Online].
http://www.informit.com/articles/article.aspx?p=2122831&seqNum=4
[9] Bart Jutte. (2017) Project Smart. [Online]. https://www.projectsmart.co.uk/10-golden-rules-of-
project-risk-management.php
[10] Vivian Kloosterman. (2014) What are the 5 Risk Management Steps in a Sound Risk Management
Process? [Online]. http://continuingprofessionaldevelopment.org/risk-management-steps-in-risk-
management-process/
[11] Ray Henderson. (2015, July) LinkedIn Corporation. [Online].
https://www.slideshare.net/RayHenderson2/project-signoff
x
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Appendices
Appendix-1: Gantt chart of the project.
Appendix-2: Cost estimate of the project
Task Name Duration Start Finish Cost
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Secured Network System for Educational
Institutes 141 days Mon 10/9/17 Mon 4/23/18 $139,320.00
Initiation Stage 21 days Mon 10/9/17 Mon 11/6/17 $14,520.00
Planning Stage 25 days Tue 10/31/17 Mon 12/4/17 $18,200.00
Execution Stage 85 days Tue 12/5/17 Mon 4/2/18 $91,000.00
Close-out Stage 15 days Tue 4/3/18 Mon 4/23/18 $15,600.00
Task Name Duration Start Finish Cost
Secured Network System for Educational
Institutes 141 days Mon 10/9/17 Mon 4/23/18 $139,320.00
Initiation Stage 21 days Mon 10/9/17 Mon 11/6/17 $14,520.00
Finalization of requirement 15 days Mon 10/9/17 Fri 10/27/17 $9,000.00
Requirement approval by sponsor 1 day Mon 10/30/17 Mon 10/30/17 $520.00
Develop Charter 5 days Tue 10/31/17 Mon 11/6/17 $5,000.00
Planning Stage 25 days Tue 10/31/17 Mon 12/4/17 $18,200.00
Stakeholder management plan 10 days Tue 11/7/17 Mon 11/20/17 $5,200.00
Plan for control the project constraints 15 days Tue 10/31/17 Mon 11/20/17 $7,800.00
Communication plan 10 days Tue 11/21/17 Mon 12/4/17 $5,200.00
Execution Stage 85 days Tue 12/5/17 Mon 4/2/18 $91,000.00
Design the Project 40 days Tue 12/5/17 Mon 1/29/18 $24,000.00
Architecture finalization 20 days Tue 12/5/17 Mon 1/1/18 $12,000.00
Design system 20 days Tue 1/2/18 Mon 1/29/18 $12,000.00
Transfer data system 35 days Tue 1/30/18 Mon 3/19/18 $33,000.00
Shift system 30 days Tue 1/30/18 Mon 3/12/18 $18,000.00
Cross checked by Professor 25 days Tue 2/13/18 Mon 3/19/18 $15,000.00
Configure & Implement the system 45 days Tue 1/30/18 Mon 4/2/18 $34,000.00
Configure the system 20 days Tue 1/30/18 Mon 2/26/18 $12,000.00
Implement the system 10 days Tue 2/27/18 Mon 3/12/18 $6,000.00
TEST system 10 days Tue 3/20/18 Mon 4/2/18 $16,000.00
Close-out Stage 15 days Tue 4/3/18 Mon 4/23/18 $15,600.00
Conduct close-out meeting 10 days Tue 4/3/18 Mon 4/16/18 $10,000.00
Document Lessons Learnt 5 days Tue 4/17/18 Mon 4/23/18 $5,600.00
Milestones 141 days Mon 10/9/17 Mon 4/23/18 $0.00
Start of Project 'Secured Network
System for Educational Institutes' 0 days Mon 10/9/17 Mon 10/9/17 $0.00
Start of Execution Stage 0 days Mon 12/4/17 Mon 12/4/17 $0.00
Finish Execution Stage 0 days Mon 4/2/18 Mon 4/2/18 $0.00
Start Close-out stage 0 days Mon 4/2/18 Mon 4/2/18 $0.00
Finish Project 'Secured Network
System for Educational Institutes' 0 days Mon 4/23/18 Mon 4/23/18 $0.00
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