Personal and Professional Development Report: Skills, SWOT & Solutions

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This report delves into personal and professional development (PPD), examining self-managed learning approaches, skill evaluations, and a personal SWOT analysis. It explores various methods for self-managed learning, including internet resources, observation, and seminars, and discusses how to encourage lifelong learning in both personal and professional contexts. The report evaluates the author's skills and competencies against professional standards and organizational objectives, providing a self-rating and a personal SWOT analysis. It outlines the process and activities required to implement a development plan, including a critical reflection and resetting of the original objectives. The report also presents solutions to work-based problems, including a letter to the CEO and a PowerPoint presentation, as well as time management strategies. The report concludes with a reflection on the author's learning journey and the achievement of their PPD goals.
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PERSONAL
AND
PROFESSIONAL
DEVELOPMENT
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
1.1 Various approaches of self managed learning.......................................................................3
1.2 Different modes to encourage life long learning...................................................................5
1.3 The advantages of self managed learning to myself and organization where I work. ..........5
2.1, 2.2 Evaluating own skills and competencies against professional standards and
organizational objectives and providing rating ...........................................................................7
2.3. Personal SWOT analysis ......................................................................................................8
3.1 Process and activities required to implement development plan...........................................9
5 Development of PPD plan .......................................................................................................9
6. Critical reflection and resetting the original objective of PPD plan .....................................11
Own learning against aim and objectives..................................................................................11
TASK 2..........................................................................................................................................13
4.1 Solutions to work based problems.......................................................................................13
2 Letter to CEO .........................................................................................................................13
b PPT to communicate solution.................................................................................................14
4.3 Time management strategies................................................................................................17
CONCLUSION .............................................................................................................................18
References......................................................................................................................................19
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INTRODUCTION
Personal and professional development is consistent process adopted by individual to
gain new learning, skills and competencies regarding its vocation, job duties and work
surroundings (ALSUP, 2006). It is a conventional procedure that assist a working individual to
frame career goals, plan of actions and results of acquired knowledge and improvisation through
training. This process is mostly adopted by, career oriented individuals, professors, supervisors
and managers etc. In this report learning will be shown regarding implication of personal and
professional development plan to individual as well as organization. In this report various
approaches of self managed learning will be described.
TASK 1
1.1 Various approaches of self-managed learning
Self-managed learning is an approach used by individual to find various ways of
enhancing knowledge and skills within business enterprise. The self managed learning help
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individual in identifying its learning needs and ascertain the mode and source of learning.
Further, individual takes effective decision like, what, how and whom to learn. The self
managed learning is an important aspect that help a person in attaining its personal and
professional objectives by enhancing its learning. The different approaches that can be adopted
by individual to ensure self managed learning are as follows:
Internet: It is regarded as residence of immense data that is provided to large number of
individual at minimal cost. One can enhance its knowledge regarding different aspects using
sites like Google, academic journal, PDFS, articles engrossed by scholars, experts of
different field etc. With the aid of this data individual can attain knowledge which is crucial
for career growth (Learning method, 2009).
Advantages - The benefit of using internet as medium of self managed learning is that, it
help it is 24*7 hours available source which can be assessed by individual as per its
convenience. Thereafter, person is itself in charge of its self learning procedure.
Disadvantages - However, it has some limitations like, it can misguide as there is huge
amount of unreliable, inauthentic and wrong information. For instance, information of
Wikipedia, slide share can be edited by anybody.
Observing: Is a part of self-managed learning, a method of evaluating and recording specific
information, is the most common method used for getting information about the various
thinks, is to observe those thinks and also the various processes related to those thinks.
The advantages of observations are to identify the most important aspects that could be
improved, to observe how you can implement specific stages, to identify techniques and
practice you can apply, to see if you are able to implement strategies and ideas, and to see if
you are making progress in your skills. The disadvantage; could be time consuming and
information received might be inaccurate which will lead to unsure decisions and mistakes.
Attending seminars: Is the best way to self managed learning. The advantages are attending
seminars you can share your ideas, you have the opportunity to present your knowledge
about something to other people, help you to become more confident in speaking in the
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public and that is very important to develop your presentation skills. Disadvantages: it could
be time consuming and can affect your ability to learn or get the experience for oneself.
Information you receive might sometimes not be accurate or exactly what you need for your
project.
In addition to this individual can also take assistance of Kolb learning that is a kind of
experiential learning. In this process, individual undergoes four learning stages, reflective
observation, active experimentation, concrete experience and abstract conceptualization.
However, for these stages one can adopt four key mode of learning, assimilators, converges,
accommodators and diverges. These learning style are further matched with four stage learning
cycle.
Learning style Learning cycle Significance
Diverging It transforms the concrete
experience into reflective
observations.
It focus more on observing
actions and skills of others by
using coaching, training etc. to
enhance own knowledge
Converging It transform reflective
observation into abstract
conceptualization.
It assist in practical
implementation of acquired
knowledge by solving critical
problems etc.
Assimilating It changes the abstract
conceptualization into active
experimentation (Brinkerhoff,
2006).
It helps in doing and
experimenting new things such
as developing business ideas,
theories or models.
Accommodating It amended active
experimentation in concrete
experience.
It assists in adapting with new
changes and enhancing
experience. It also take into
account methods like, trial and
error.
In addition to the above theory, individual can also take assistance of Honey and Mumford
theory to determine its learning requirements and enhance its knowledge. This theory states that
broadly there are four kinds of learner who have different style of learning. The description of
which is as follows:
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Type of learner Attributes
Activist Prefer doing and experiencing
Pragmatist They prefer experimenting new things
Theorist They focus on reading theories and
determining reasons behind various theories
(DUBEY and GUNASEKARAN, 2015).
Reflectors They prefer observing others actions
Therefore, one can identify type of learner he/she is and the basis of this he can enhance its
knowledge., For instance, I am reflectors therefore, I can take part in coaching, training, seminars
to learn from the knowledge and experience of others.
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1.2 Different modes to encourage life long learning
The term life long learning refers to willful process of gaining knowledge and learning
new things throughout the life of an individual. It is a voluntary action through which individual
motivates itself to acquire knowledge to fulfill its individual or professional goals. Thereafter,
there are various modes through which life long learning can be encouraged. The description of
which is as follows:
Life-long learning methods in a personal context Self evaluation: It is a procedure adopted by individual to review its own performance,
skills and abilities? (Personal development review, 2013). Further, individual can identify
its own strength and weakness. Thereafter, various measures can be taken to overpower
weakness by making effective use of strength. It further assists one in determining
upcoming opportunities and take appropriate measures to avoid forthcoming threats.
Setting Goals is a process of personal planning, by setting goals you decide what you
want to achieve, allows you to chose where you want to go in life. By setting goals you
will also raise your self confidence, as you recognize your ability and competence in
achieving the goals that you have set. This process of achievement gives you confidence
that you will be able to achieve higher and more difficult goals.
Life-long learning methods in a Professional context
Institutional education: It is process through which individual can take assistance of
educational institutes to build its learning base, knowledge etc. For instance, an
engineering graduate can get enrolled in management institute to gain knowledge about
different field like, finance, HR, marketing etc. This further enhances the overall
efficiency of individual (Hunter, LAURSEN and Seymour, 2007).
Training and development programs: The individual can take part in various training
and development programs that help in improving different skills and competencies. The
training programs aims at filling the gap in between the job requirement and
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organizational needs. Therefore, various training and development programs are
organized for improving technical, vocational and other skills of employees.
In addition to this, individual can use information technology, training and development
sessions, participate in workshops, apprenticeship programs and seminars to encourage life long
learning.
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1.3 The advantages of self managed learning to myself and organization where I work.
Being working as marketing manager of Hilton which is luxury chain of hotel, it has been
identified by me that there are several benefits of self managed learning. Further, the several
benefit to me and organization are explained as follows:
Benefit to myself Benefit to organizations
Advancement in career
With the aid of self managed learning I have acquired
knowledge on different aspects earlier, I had limited
knowledge about technical areas but due to regular
participation in workshops, training sessions my
technical skills are improved and I can handle various
technical operational areas effectively.
Build research skills
Further, to build my self learning skills I read vast
amount of literature by academic scholars, experts and
also I have through various, PDFs, Books that
improved my research skills.
Enhancement of coordinating skills
Thereafter, the self managed learning improved my
coordination skills. Further, to build my
communication and interpersonal skills, I participated
in brain storming sessions, group discussions etc. this
further improved by communication and also enhanced
my team working skills. Now, I can effectively work in
teams, divide work and ensure effective coordination
and communication from my part.
Increased productivity
By participating in workshops, my productivity has been
improved. I can perform technical task along with my
marketing work.
Build creativeness and innovation
Further, I keep on enhancing my knowledge regarding
different aspects therefore, this has developed creative
thinking ability within me.
Further, I give innovative ideas in team meetings. Such as,
I suggested that Hilton should use social media as
platform for promotion.
With this aspect, more and more youngsters are visiting
hotel.
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TASK 2
2.1, 2.2 Evaluating own skills and competencies against professional standards and
organizational objectives and providing rating
Presently, I am attaining higher educational qualification through HND program. Further,
it will help me in starting new business in future however, for this aspect it is important for me to
acquire required skills. This will help me in matching my performance with the required
professional standard. For this aspect, skill audit has been done. This will help me in identifying
key skills that are crucial for career growth. The description of which is as follows:
Skill Audit
Important skills Own Rating (1-5)
Time administration skills: It is significant for
me to give proper time to my studies so that I
can complete my assignments on time prior to
deadline. Thereafter, it will help me in having
spare time for my friends, family, work-life
without causing negative impact on my
studies.
2
I have poor time management skills because of
which I am not punctual and get scolded by
professors, parents. Further, I can not divide
proper time between studies and social life. This
further build stress and negativity within me.
Communication skills: I should have sound
communication skills so that I can ask doubts,
give answers in classrooms (Kowalski and
Casper,2007.). These skills will help me in
future to develop good relationship with
prospective customers etc.
4
I have strong communication skills therefore, I
can communicate effectively with my peers,
professors etc.
Leadership skills: This skill will help me in
influencing people around me. I will stimulate
self confidence within me.
3
I have moderate leadership skills as I can guide
and inspire people using my communication
ability but still I lack the self confidence that is
utmost important in good leader.
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Presentation skills: With this skill I can give
effective and impelling presentation in
classroom and participate in academic
competitions.
4
I have given various presentation in classrooms
and participated and won in different
competitions. My presentation is highly
appreciated by audience.
Critical thinking and analytical skills: These
skills will help me in taking sound decisions
in tough situations. Further, I can consider
negative and positive perspective before
taking any step.
2.5
I Don’t have good critical thinking and
analytical skills because of which I have taken
my wrong decision in personal and professional
life so far.
Managerial skills: By working on these skills,
I can become successful entrepreneur easily.
They will help me in making optimum
utilization of resources. These skills are
important for my future career.
2
I don't have good managerial skills as I don't
posses proper work experience. I was asked to
manage family event where I could not manages
different function simultaneously.
Team building skills: These skills will help
me in working in team and ensuring
cooperation and coordination with other
members. With the proper synergy the goals
can be attained easily and effectively. I can
complete group projects and attain growth in
my academic career.
3
I have good team working skills as I could
effectively work in my group projects and
assignments.
Interpersonal skills: The good interpersonal
skills will help me in connecting with
3.5
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customers and being regarded as good
entrepreneur in future.
The strong interpersonal skills have so far
helped me in making cordial relationship with
my friends, my peer and other people in my
locality. Therefore, I can say I have good
interpersonal skills.
Creative thinking skills: The creative thinking
skills helped me in wining various
competition in college like, extempore, art etc
in my academic career.
3
I have good imagination skills which were
proved when I was given waste plastic bottles
for making something creative from them and I
won the competition by making creative
household decorating things.
Computer skills: The knowledge about
various computer applications, programs and
software will help me in making creative
projects and assignments and getting good
marks.
2
I face problem in various computer programs
and face issue in removing bugs and errors.
Therefore, for my projects are not effective as
my classmates.
Hence, to build my career as successful entrepreneur, it is important for me pay more
emphasis on the important skills identified by me. Further, I can improve the skills which are
rated low by me.
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2.3. Personal SWOT analysis
With the help of SWOT analysis, I can ascertain different strength possessed by me that
will help me in performing my work in better manner. Thereafter, I can also determine my
weakness which I require to improve to ensure overall development. Further, upcoming
opportunities and threats can be identified so that timely actions can be taken to attain and avoid
them.
Strength
Strong verbal and written
communication skills
Strong and effective presentation skills
Positive personal attributes
Strong interpersonal skills
Self motivation skills
Weakness
Low self confidence
Poor time management skills
Lack of leadership skills
Ineffective motivational skills
Limited knowledge about technical
areas.
Opportunities
Improvement in knowledge by
participating in seminar, solving case
study, for developing critical thinking
skills
Brainstorming sessions for gaining
knowledge on various academic topics
Using technology for own benefit like
designing creative projects etc.
Self assessment into improve weakness
Coaching, institutional education for
improving computer skills
Threats
Problem in training sessions due to high
cost of such programs.
Lack of career growth opportunities due
to intense competition in market.
Recession, cutting down of jobs due to
inflation prevailing in UK and other near
by countries.
Financial issues prevailing in family can
restrict my career growth while setting
new entrepreneurship.
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3.1 Process and activities required to implement development plan
Step 1 Identify the skills
From the skill audit it has been identified that I require range of skills and competencies to
become successful in my academic as well as future career. The skills important for
academic career are, communication, time management, presentation, computer and creative
thinking. However, as per the future career I require, interpersonal, managerial, critical
thinking, leadership and team building skills.
Step 2 Evaluate skills
The skill evaluation will help me in identifying my capabilities and in competencies,. Therefore,
proper steps can be taken by me to improve my lacking skills. It has been identified from skill
audit that I need to focus more on computer, managerial, critical and analytical thinking skills.
Step 3 SWOT analysis
The Swot analysis will help me identifying my strength that I can use in over coming my
weakness. Further I can ascertain upcoming opportunities that can be grasped by me to
ensure academic and career growth. However, there are some threats that can be obstacle in
my career growth like, financial issue etc.
Step 4 Prepared a plan to improve
The plan will help me in setting goal and purpose and considering that significant actions can be
taken by me for career growth and development.
Goal and purpose Actions Plan Critical reflection of learning
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My main aim is to improve my
technical skills
I can prioritize my work
considering its urgency and
importance. With this aspect,
I can prepare work chart or
schedule and perform task
accordingly.
I can complete my assignments
on time and give maintain
balance between, work and
social life.
To build leadership and
motivational skills
To enhance my leadership
skills, I can learn by
observing the actions of my
professors. I can read the
leadership and motivational
theories
My leadership skills are
improved I can stimulate my
friends to study hard to attain
their personal goals etc.
To improve critical thinking
and analytical skills
To improve these skills, I can
solve case studies, note
actions of my mentors etc.
I can take more fruitful
decisions in my personal as
well as work life.
To improve my technical skills To enhance my technical
knowledge apart from my
academic course, I can
participate in training
sessions, workshops etc.
By attending training I
technical field my ability to
handle technic operations has
improved. The quality of work
and productivity is enhanced.
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3.2 Development of PPD plan
2.4 and 3.2 Plan to attain targets in short term and long term and development with time scale
Objectives
( Short &
Long term)
Success criteria Action plan Criteria for
judgment
Time frame
(Months)
To improve
time
management
skills in short
term
To maintain balance
between work and
personal life.
To meet work targets
To prepare work
chart or schedule
Self assessment By the end of
March 2016
Improve team
working skills
in short time
To work effectively
in team and ensure
coordination and
cooperation.
Participate in
group task, group
assignments
Review from
group members
By the end of
April 2016
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To ensure self
managed
learning in
long and short
run both.
To improve my
knowledge on
consistent basis. To
ensure personal
development that
will help me in
getting suitable job.
To ensure self
managed
(LOUCKS-
HORSLEY, and
et. al., 2009).
Learning, I can
take part in
seminar
conducted by
educationist,
scholar etc. I can
read literature
available on
internet; books,
journals,
academic writing
etc.
I can solve quiz,
case studies, take
part in general
knowledge
competition etc.
Self assessment
can be done
To complete 3
books regarding
leadership and
motivational
theories by the
end of July, 2016.
To attend at least
5 seminars by the
end of November,
2016.
Communicatio
n skills in long
run
To have consistent
improvement in my
communication skills
by mastering my
verbal and written
communication.
To participate in
group
discussions,
debate
competition etc.
To write essay,
reports and blogs
to build written
skills
(Moon,2013).
Feedback from
audience and
lecturer
Till next year,
2017
To improve To be able to inspire To read Self-evaluation Till the end of
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motivation and
leadership
skills
people and take
challenging jobs in
future and take in
charge of new things
motivation and
leadership
theories.
Observing actions
of professors,
successful
entrepreneurs.
December , 2016
3.3. Critical reflection and resetting the original objective of PPD plan
Own learning against aim and objectives
With critical reflection of own learning, it has been ascertained by me that by strong
consideration on PPD plan my various skills are improved. In this respect, I am not able to
complete my work on time, by prioritizing task, I can make manage my time for studies, doing
assignment, work and social gatherings etc. further, I set alarm which help me in reaching my
classes on time. Further, I did many of my assignment with my classmates and in different
groups that improved my team working skills. By cooperation and coordination tough group
assignments were completed easily. However, the work was hampered because of conflicts
among group members. Therefore, I have realized that I should learn how to manage such
situation without letting it affect my work and performance. I have read different books and
literature on leadership and motivational theories. However, I still lack the practical experience
of implementing these theories in real life situations. Further, to boost my confidence and moral,
I participated in different seminars that not only enhanced my knowledge but also improved
courage in me. However, due to lack of availability of time after studies, I missed some
important seminars. Furthermore, by participating in group discussions and debate competitions,
my verbal skills are improved than earlier. However, I need to work more on my written skills
and build strong academic writing skills. In addition to this aspect, there were too many
grammatical errors in my essays and there was no positive response from my lectures. Hence,
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more focus should be given on my written communication. Apart from my academic knowledge,
I have participated in workshop, training and development sessions to build knowledge in
technical areas that will further help me in acquiring suitable job in future. Therefore, the
training program helped in improving my learning on technical areas and have practical
experience of how different task are performed. However, I have gained too much stress by
solely managing different responsibilities etc. Further, the increasing competition is increasing
my stress regarding future job and career. Hence, by considering my own critical reflection, it is
required for me to make necessary changes in PPD plan.
Action plan for development
Skills Activities
Stress management skills To manage my stress level I can attend yoga
and meditation sessions.
Conflict management skills To avoid conflict in group, I can use leadership
skills and try to ensure healthy work
environment (Moreno‐Muñoz and et. Al.,
2007).
Written communication To build academic writing skills I can read
academic books and observe the writing style
of renowned writers.
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TASK 3
4.1 Solutions to work based problems
INTRODUCTION
According to the provided scenario, Global link UK is facing serious problems which are
affecting its market performance and having adverse impact on it profitability. Therefore, it is
important for company to take significant measures against different problems. The explanation
of which is as follows:
High staff turnover and low motivation: To reduce staff turnover, and retain
competent employees, manager can use motivational techniques (Mumford, 2011).
Maslow need theory can be implemented within company that will motivate employees
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to stay within organization to fulfill their different needs. In this respect, physiological,
safety, social, esteem and self actualization needs can be fulfilled of employees. To
fulfill physiological needs food, shelter and clothing requirement of individual should be
fulfilled. Likewise for safety need, job security, work safety, pension, insurance should
be provided to employee. Thereafter, for meeting social need s informal groups,
friendship, sense of belonging etc requirement of individual should be considered. With
this both objective of employee retention and enhancement of morale of individuals can
be attained.
High level of absenteeism: Healthy work environment can be built to reduce
absenteeism. Therefore, meetings should be held to identify reason of absenteeism.
Leadership skills can be used to stimulate employees to be regular at job. The leader can
use disciplinary actions against late coming individuals. The leader can exercise its
influential skills to stimulate employee for being punctual like him. (explain how)
Lack of training and development: With the help of meetings, training needs of
individual should be identified and accordingly training should be provided. For
instance, the employee having poor technical skills can be improved by ensuring there
participation in apprenticeship program etc. plain how) (Munro, 2008).
Low employee engagement: To ensure employee engagement, individual should be
participated in decision making process, group discussions should be held The meeting
can be held every week of employee and management. Further manager can ask
employees to share their ideas, grievances, suggestions that are likely to improve the
present situation of Global Link UK.
Thereafter, to enhance communication, structure of organization must be changed from
top to down to horizontal. Modern, communication tools like, emails, messengers must be used.
Poor time management: The work should be prioritized as per urgency. Work chart and
schedule must be prepared.
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4.2 Letter to CEO
IOANA TOMOIAGA
51 HIEGHFIELD ROAD
Woodford Green
IG88JB
LONDON
22/12/2015
DARRIN SMITH
CEO
Global link UK
72-74 EDGWARE Road
W22EG
LONDON
Dear sir,
This is to inform you that, I have identified different solution to various problems faced
by Global Link. This solution will help in improving the performance and proficiency of
company. Further, I request you to conduct an immediate meeting with all staff members and
management team so that I can deliver these solutions.
The main purpose of my writing is to prevent the worse condition in future that would be
a result of not conducting a meeting now. There are many experienced and competent employees
who are planning to leave the organization. Already the enterprise is facing problem of high
employee turnover. Further, due to ineffective work culture and lack of motivation, training there
is high level of absenteeism within Global link UK. Further, time management issues are
resulting into missing deadlines. Also, there is lack of employee engagement causing distress
among workforce. Further, lack of training and development opportunities are resulting into
employee dissatisfaction.
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The meeting will help in coming at fruitful outcome that will improve the present
situation of enterprise. Therefore, I request to organize a urgent meeting with stakeholders and
prevent the situation of downfall.
Thanking You,
Yours faithfully,
IOANA TOMOIAGA
PPT to communicate solution
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The power point presentation will help in effectively communicating the various problems and
their prospective solutions. It will further help in stimulating executives to take fast actions on
various work based issues. The presentation highlighted the significance of Maslow need theory
and how its implementation can increase the retention of employees within Global Link UK.
Thereafter, training will help in enhancing the skills like, personal development, soft, team
building, product branding and study of behavior. Further, team building, time management,
modern communication can help in resolving the major problems of Global link UK.
4.3Time management strategies
There are several time management strategies that managers of Global Link UK can undertake in
order to mitigate the work based issues and obstacles (Stark, 2006). Time can be managed with
the help of prioritizing the work as per the deadlines so that work can be carried out in effective
way. Another strategy that can be employed for managing work based issue would be defining
and segregating the critical tasks among different skilled employees and teams.
REFLECTIVE STATEMENT
The time management strategy helped me in meeting the deadlines on time. With the help
of work chart and schedule I could easily manage my work and set priorities. Thereafter, the
prioritization helped me in doing urgent and important work first. The time keeping is improved
in company. In future, I should continue the practice of time management. Also, I can stimulate
my subordinates to ensure time management and adopt various strategies in this respect.
Thereafter, work division helped me in reducing work load and doing the project assigned to me
in effective manner. However, I faced problems while dealing with my subordinates as they
failed to give consideration on project deadlines. Therefore, out of 30 projects in a month 28
were effectively performed within the deadline. Further, in future, I can force employees to work
as per the schedule. The employee who fail to meet deadline can be punished.
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CONCLUSION
From the aforementioned report, it can be concluded that, personal and professional
development plan is important for individual to ensure career growth and development. PPD plan
enhance the job performance of person that further leads to career growth. The self managed
learning will help individual in enhancing my skills so that he can match the industry standards.
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REFERENCES
Books and journals
ALSUP, J., 2006. Teacher identity discourses: Negotiating personal and professional spaces.
Routledge.
Brinkerhoff, J., 2006. Effects of a long-duration, professional development academy on
technology skills, computer self-efficacy, and technology integration beliefs and
practices. Journal of Research on Technology in Education. 39(1). pp. 22-43.
DUBEY, R. and GUNASECKARAN, A., 2015. Exploring soft TQM dimensions and their
impact on firm performance: some exploratory empirical results. International Journal
of Production Research.
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