Project Management Plan for Senheng Electric's Kuching Store Opening

This document presents a comprehensive project management plan for the launch of Senheng Electric's new store in Kuching, Malaysia. It begins with an executive summary outlining the project's goals and approach, followed by an introduction that highlights the importance of a formal project management plan. The plan details the project organization, emphasizing the programmatic structure and the need to address potential challenges like competition and cultural differences. Key management areas such as scope, cost, schedule, risk, communications, quality, and change management are thoroughly discussed. The scope management section defines the project's scope statement, work breakdown structure (WBS), and baseline. Cost management includes a detailed cost baseline and budget analysis. The schedule management section covers timeline considerations, while risk management addresses potential challenges. The communication management section details the plan for effective communication. The quality management section focuses on ensuring project quality, and the change management section outlines the process for managing changes. The document concludes with recommendations and references, providing a complete guide for executing the project successfully.

PROJECT MANAGEMENT

TASK 1
EXECUTIVE SUMMARY
This document describes the process of project management plan and its execution. A
project management plan deals with the proper execution of the desired plan within the set
timeline and framework. It focuses on accomplishment of organisational goals by following a
pre-decided structure of working. A project has various steps for its execution such as initiation
of project, planning, execution, monitoring of results and ensuring that the project is successfully
executed. Before implementing the project, a budget has to be designed keeping in mind the
resources needed for the execution of project management plan. Also, a schedule has to be
prepared focussing on the risks involved in the execution of plan. Entity uses Kotter's 8 Step
process model to assign the right job to right team member possessing the characteristics to
perform the assigned task. Kotter's model also addresses how the changes arising in the
organisation due to the execution of project can be beneficial for the company and helps the
management in linking the change to the long term objective of the company.

Table of Contents
TASK 1............................................................................................................................................2
EXECUTIVE SUMMARY....................................................................................................2
TASK 2............................................................................................................................................1
INTRODUCTION..................................................................................................................1
PROJECT ORGANISATION................................................................................................1
SCOPE MANAGEMENT.................................................................................................2
COST MANAGEMENT ..................................................................................................4
SCHEDULE MANAGEMENT........................................................................................8
RISK MANAGEMENT .................................................................................................10
COMMUNICATIONS MANAGEMENT .....................................................................13
QUALITY MANAGEMENT..........................................................................................15
CHANGE MANAGEMENT ..........................................................................................17
TASK 3..........................................................................................................................................19
CONCLUSION....................................................................................................................19
RECOMMENDATION.................................................................................................................20
REFERENCES..............................................................................................................................21

TASK 2
INTRODUCTION
Project management plan (PMP) refers to a formal document which is initially approved
then can be used for managing the whole project execution. In modern world, all the business
man in professional line offer their own guidelines to follow for accomplishment of projects. It is
a formal document to execute program (Project management, 2014). Management body provide
counsel on the level and type of information. In other words, PMP deals with statement of when
and how a projects can be accomplished by showing and providing summary, strategies and
scope to achieve objectives effectively and efficiently. Firm which has been taken under this
report i.e. Senheng Electric which is one of largest consumer electronic retail store who have
decided to open its physical store in Kuching City, Sarawak, Malaysia in 5 months because
chosen city is having high potential which will help them in improving their own profit margins.
PROJECT ORGANISATION
It has been analysed that every single organisation when comes up with a plan, it consist
with a number of issues and factors that can mainly affect the whole management of a plan.
Some of elements which can affect the project are : rivals of company, functions of the
organisation, different departments and other existing currently running projects. Since, Senheng
Electric is opening its store in Kuching where organisation may find high competition and both
cultural and structural differences as well. On the other hand, it has also been found that internal
functions like hiring process of employees, acquisition of finance and more may impact upon
whole project (Managing project, 2016).
On the other hand, the project organisational structure of Senheng Electric is
Programmatic based on which it is required for project manager to focus on different aspects
such as key team members like managers, stakeholders and researchers etc. cost, roles and
responsibilities as well considering the governmental authorities like developed policies and acts
so that no offensive legal matter is being faced by Senheng Electric while executing or planning
the whole project (Boud, Cohen and Sampson, 2014). The management of Senheng Electrc
needs to address the customer needs, monitor and manage social media, prepare and formulate
marketing budget and develop plans that foster the opening of store in Kuching.
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PROJECT MANAGEMENT PLAN
Project management plan is a formal document that defines the structural framework as
to how a project is executed, monitored and controlled. A project management plan covers
management areas like scope, cost, schedule, quality, communication, change and risk.
SCOPE MANAGEMENT
Project scope management is being considered as a process which helps in defining the
scope of whole project in an accurate sense (Chou and Yang, 2012). Here, it has been analysed
that there are a number of techniques which helps in enabling the responsibilities of project
managers so that allocation of different tasks and duties can get assigned in an effective and
efficient manner. This helps the management in addressing areas of concern in a project and
identifying the section of project that should be excluded from its scope. In context of Senheng
Electric, it is important for project manager of a specific plan to execute the whole project within
the pre-decided timeline.
Proper planning, controlling and monitoring are some of main factors that may aid firm
in reaching much more closer to attain goal of Senheng Electric i.e. to open new store in
Kuching City.
Project Requirement : Reviewing existing stock levels and list of suppliers at Kuching,
building relation with them, setting up suppliers and their accounts, creation of merchandising so
that opening of a physical store in Kuching can be done effectively.
Scope Statement (SOW) :-
PROJECT SCOPE STATEMENT
Project Name: Development of brand new store in Kuching
Prepared by: Project manager of Senheng Electric
Date: October 15, 2018
Version History (insert rows as needed):
Version Date Comments
1 October 16,
2018
Initial projection and planning to acquire an authentic place
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Version History (insert rows as needed):
Version Date Comments
2 November 16,
2018
Revisions on set objectives and continuous monitoring of the plan
 Work Breakdown Structure (WBS) :- In present context, WBS is being considered as an
essential component which will aid in distributing work on the basis of desired time
frame for rightful completion of the project (Gauthier and Ika, 2012). Here, WBS which
has been developed by project manager for opening/launching the store in Kuching is
given beneath:
(Sources : Project Scheduling, 2018)
Work break down dictionary:
With the help of above mentioned WBS, it can be said that it is necessary to analyse the
environment in which Senheng Electric will open its new physical store at Kuching and to plan
and monitor the activities that will result in successful opening of the new store.
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Illustration 1: Project Scheduling, 2018

 Phase 1 : Defining the evaluation of current status of business environment at Kuching. Phase 2 : Planning of implying every single activity on plans structure so that project
execution can get done in a successful manner (Gemünden, 2015).
Scope Baseline :
Implementation of WBS, work break down structure dictionary, scope statement of
present plan can help project manager in assigning right job to individuals as per the needs and
requirements of the over all plan of opening a new store at Senheng Electric.
Project General Assumptions :
Project manager of Senheng Electric have assumed that the whole assignment will not
cost much to company and the plan will successfully gets achieved right on time (Hanisch and
Wald, 2012).
Project Constraints :
Setting targets for new place, analysing historic sales information, increased shop floor
size, setting standards for cost to be incurred and timeline for the execution of project will help in
proper formulation of project with effectiveness.
Project Success Factor :
Effective project team members, modifications of budget, implication of new
technological tools and ideas will help Senheng Electric in reaching to a whole new level
(Heagney, 2016).
Project Scope
Specification – Opening a new physical store of Senheng Electric at Kuching City
Third party provider -
 The install of different informatics systems
 The creation of the products on the supplier’s database
 The installation and set up of scales
COST MANAGEMENT
Cost management refers to a process of planning, estimating and controlling business
budget. This form of practices manage flow of accounting which allow an organisation to plan in
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advance, reduce expenditures. Organisations need to prepare fund before implementing projects.
In present project, it is much required for project manager to develop a specific standard for cost
so that company do not face issues related to finance. Away with this, it is also required for
Senheng Electric to create a project cost baselines so that a brand new store can be launched at
Kuching (Kerzner and Kerzner, 2017).
Project Cost Baseline :
Basis Month
WBS
Categories
1 2 3 4 5 Total
Initiation RM5,200 RM5,200
Planning RM6,500 RM7,400 RM10,500 RM2,000 RM8,500 RM34,900
Execution RM8,400 RM5,000 RM2,000 RM15,400
Total RM11,700 RM7,400 RM18,900 RM7,000 RM10,500 RM55,500
Budget versus Timeline : In present context, setting a timeline in advance of starting the
project lets clearing up any possible misunderstandings between project manager and the plans
as well. On the other hand, setting a budget will depend hugely on the project itself. There are
some best practices to follow whether the project is taking place in-house or with an external
client. Away with this, it is required for both project managers and team workers of Senheng
Electric while executing the over all plan in much effective and appropriate manner. Both budget
and timeline can help Senheng Electric in opening a new store (Korhonen, Laine and Martinsuo,
2014).
Project Budget :
1st month
budget
2nd month
budget
3rd month
budget
4th month
budget
5th month
budget
Total
INCOM
E (RM)
Grants RM5200 RM5500 RM5000 RM5200 RM5300 RM26200
Fee RM6600 RM5200 RM2200 RM3100 RM1200 RM18300
5

Income
Bank
Interest
RM150 0 0 RM120 RM230 RM500
Other
Income
RM200 RM580 RM1000 RM2000 RM2333 RM6113
Total
income
RM12150 RM12380 RM8700 RM10420 RM9063 RM52713
Expendit
ures
(RM)
Salaries RM12000 RM15000 RM13000 RM14000 RM12000 RM66000
Recruitm
ent cost
RM564 RM123 RM100 RM99 RM65 RM951
Raw
materials
RM987 RM312 RM456 RM112 RM321 RM2188
Rent RM120 RM650 RM500 RM300 RM100 RM1670
Insurance RM654 RM654 RM654 RM654 RM654 RM3270
Bills
(Telepho
ne,
electric,
water)
RM300 RM320 RM270 RM280 RM300 RM1470
Office
Costs
RM600 RM600 RM600 RM600 RM600 RM3000
Other
expenses
RM99 RM210 RM100 RM130 RM220 RM759
Continge RM700 RM700 RM700 RM700 RM700 RM3500
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ncies for
Risks
Total
Expendit
ures
RM16024 RM17659 RM16380 RM16866 RM14960 RM82808
Total
income
less
expendit
ure
RM-3874 RM-5279 RM-7680 RM-6446 RM-5897 RM-30095
Change Budget :-
1st month
budget
2nd month
budget
3rd month
budget
4th month
budget
5th month
budget
Total
INCOM
E (RM)
Grants RM5200 RM7500 RM9000 RM8200 RM7300 RM37200
Fee
Income
RM8600 RM7200 RM5200 RM3100 RM3200 RM24600
Bank
Interest
RM150 0 0 RM120 RM230 RM500
Other
Income
RM200 RM1080 RM1000 RM4000 RM4500 RM10780
Total
income
RM14150 RM15780 RM15200 RM15420 RM14620 RM75170
Expendit
ures
(RM)
7

Salaries RM10000 RM11000 RM10000 RM11000 RM9000 RM51000
Recruitm
ent cost
RM564 RM123 RM100 RM99 RM65 RM951
Raw
materials
RM600 RM312 RM456 RM112 RM321 RM1801
Rent RM120 RM650 RM500 RM300 RM100 RM1670
Insurance RM654 RM654 RM654 RM654 RM654 RM3270
Bills
(Telepho
ne,
electric,
water)
RM300 RM320 RM270 RM280 RM300 RM1470
Office
Costs
RM400 RM600 RM600 RM600 RM600 RM2800
Other
expenses
RM99 RM210 RM100 RM130 RM220 RM759
Continge
ncies for
Risks
RM500 RM700 RM500 RM700 RM500 RM2900
Total
Expendit
ures
RM13237 RM14566 RM13180 RM13875 RM11760 RM52743
Total
profit
less
expenses
RM913 RM1214 RM2000 RM1545 RM5897 RM22427
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SCHEDULE MANAGEMENT
Schedule management is being considered as a process of communicating, developing
and maintaining resources for time. To accomplish projects, organisation needs to follow steps
like writing task, establish order task, calculate time duration for completing task, allocating
them to employees and finally follow up.
In present context, it has been analysed that every single project needs a critical path
which can help companies in improving profit ratios. Therefore, it is essential for project
manager to develop Gantt chart as they can help in executing the plan in much effective manner
which directly impacts positively on the firm and aid in reaching to a whole new level (Larson
and Gray, 2013).
Project manager have developed a schedule which will help in reaching to the goal of the
company i.e. open a store of Senheng Electric in Kuching in next 5 months which is mentioned
beneath:
 Research on the required subjects will aid in execution of the plan.
 Setting time for every single activity of the plan related to opening the store in Kuching.
 Helping the employees (project team mates) to execute plans in reaching to a whole new
level.
 Making changes as per the requirements of the plan that may aid in developing effective
plan.
 Meeting goals with the help of monitoring plan on a regular basis.
 Regular monitoring will aid in removing number of risks.
Gantt Chart has been prepared by management for construction of plan defining sequence
of activities conducted. Problem identification, selection of suitable topic, formulation of aims
and objectives, literature review, research methodology, data collection, analysis are other
activities which are stated in the chart.
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