Project Charter for Sigma Consulting: Project Management Analysis

This project charter analyzes a case study of Sigma Consulting, a firm providing project management consulting services. The charter outlines the project's background, goals, and scope, which involves developing a project management intranet site to enhance the firm's visibility and reduce internal costs. The document identifies key stakeholders, including the project manager, IT manager, and financial manager, and defines project milestones and constraints. Assumptions are also made regarding the project's success, including support from current clients and the efficient operation of the new system. The assignment demonstrates the application of project management principles, tools, and techniques to a practical case scenario, as required for the MITS5001 assessment.

Running head: PROJECT MANAGEMENT
Sigma Consulting
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Background of the project.......................................................................................................................2
2. Project goal..............................................................................................................................................2
3. Project scope............................................................................................................................................3
4. Key stakeholders.....................................................................................................................................3
5. Project milestones....................................................................................................................................5
6. Constraints...............................................................................................................................................5
7. Assumptions............................................................................................................................................6
Bibliography................................................................................................................................................7

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1. Background of the project
The paper mainly reflects on “SIGMA Consulting” that helps in providing world class project
management related consulting services to a number of organizations. The main goal of the organization
is to continuously grow and gain profitability. The Project management Intranet site will be helpful in
supporting the goals by enhancing the visibility of the firm expertise by allowing access to intranet to
some of the client as well as public. It will be quite beneficial in minimizing the internal cost that is
mainly provided by a number of standard tools, project management knowledge as well as tools. As six
SIGMA consulting is generally focussed on the proper identification of profitable projects and proper
measurement of the value after completion such that the project must meet proper criteria. It is found that
the presently the company utilizes Web site for marketing various types of information. It is found that
the primary use of intranet is for managing human resource related details. Furthermore, the firm also
helps in tracking different types of information by effectively focussing on the status of the project
deliverable for meeting, scope, goal as well as project time and cost. Sigma consulting generally hires
experienced consultant for managing the project however due to the growth within the business, the
project becomes complex and therefore the project team is suggested to purchase access of specialized
software for supporting the new capabilities with improper in-house development.
2. Project goal
The main goal of the organization is to continuously grow as well as achieve profitability by
using PM Intranet site for enhancing the visibility of the firm’s expertise as well as potential clients by
allowing various types of clients as well as public access about some of the important section of the
intranet. As the organization expands and therefore in order to reduce the complexity and issues of the
organization, the management of the organization wants to purchase access to various types of specialized
software for supporting the new capability with very much little in-house development facility.

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3. Project scope
In scope
 Analyzing the problem
 Identification of the solution
 Feasibility analysis
 Hiring of experienced team members
 Providing new section of intranet
 Purchasing access to specialized software for supporting the new capability with little in-house
development
Out-scope
 Facility of workshop as well as training will not be given to the team members of the organization
 Information that are related with the suppliers are not included within the paper.
4. Key stakeholders
The various individuals who are mainly associated with the SIGMA consulting are mainly
elaborated below:
Stakeholders Responsibilities
Project manager The project manager takes proper
responsibility for successful initiation, design,
execution as well as monitoring of the project.
They also undertake few of the
responsibilities including time management,
cost management as well as resource

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management.
Project planner The planner creates proper schedule for the
project so that the manager can be able to
execute each of the activities properly for
accomplishing different project objectives.
They also undertake the work of tracking
schedule for avoiding slippage and delay in
the project.
IT manager IT manager is mainly responsible of
implementing as well as maintaining the
technology infrastructure of the organization
successfully. They help in purchasing access
to various types of specialized software in
order to properly support the new capability
with very much little in-house related
development quite successfully.
Financial manager Financial manager manages the funding of the
project properly so that they can supervise as
well as handle the financial reports of the
organization. Furthermore, they also check
the financial status of the project quite
effectively for ensuring that the project
budget is in control.
Operational manager They undertake work related with purchasing

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access to specialized software for supporting the
new capability with little in-house development
successfully.
5. Project milestones
Milestones Completion date
Milestone 1: Completion of initiation phase 30th March 2020
Milestone 2: Completion of planning phase 10th April 2020
Milestone 3: Completion of execution phase 28th April 2020
Milestone 4: Completion of closure phase 4th May 2020
6. Constraints
The constraints that generally obstruct the progress of the project are mainly elaborated below:
 It is found that if the current consultants as well as clients are unable to support the project then
the operating cost of the project generally increases that further cause obstruction within the
progress of the project.
 If the project does not get completed within the assumed budget then the entire project can face
financial issues that can further create huge pressure on the management of the organization.
 If the project activities are not successfully managed then the project not only faces delay but also
faces budget related challenges within the project.
 If the new system that will be developed does not run the existing software as well as hardware
properly then the organization will need huge amount of tech support and therefore, both the
clients as well as consultants faces issues in accessing information.
 Improper utilization of project resources can create a number of challenges which will further
increase the budget of the project

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7. Assumptions
It is found that following assumptions are made in the project:
 The proposed intranet site must be one of the valuable asset for the entire SIGMA consulting and
therefore it is assumed that the current consultants as well as clients must properly support the
entire project and it must properly pay for itself by successfully minimizing the internal operating
related cost for the successful generation of new business.
 It is assumed that the office of project manager must successfully lead the effort so that the entire
team must properly include participants from various parts of the entire company for the present
client organization.
 Furthermore, it is assumed that the entire work of the system must get completed within the time
and budget that is estimated within the initial phase of the project. Moreover, the new system
generally run on proper hardware as well software and therefore it generally requires very much
minimal technical support.

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Bibliography
[1] Kerzner, H., Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons, 2017.
[2] Kerzner, H., Using the project management maturity model: strategic planning for project
management. John Wiley & Sons, 2019.
[3] Papke-Shields, K.E. and Boyer-Wright, K.M., Strategic planning characteristics applied to
project management. International Journal of Project Management, 35(2), pp.169-179.,
2017.
[4] Badewi, A., The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778, 2016.
[5] Demirkesen, S. and Ozorhon, B., Impact of integration management on construction project
management performance. International Journal of Project Management, 35(8), pp.1639-
1654, 2017.
[6] Meng, X. and Boyd, P., The role of the project manager in relationship
management. International Journal of Project Management, 35(5), pp.717-728, 2017.
[7] Anantatmula, V.S. and Rad, P.F., Role of organizational project management maturity
factors on project success. Engineering Management Journal, 30(3), pp.165-178, 2018.
[8] Bjorvatn, T. and Wald, A., Project complexity and team-level absorptive capacity as drivers
of project management performance. International Journal of Project Management, 36(6),
pp.876-888, 2018.