University of Sunderland - SIM335 Managing Projects: Project Report

This report presents a comprehensive overview of project management, addressing key concepts and practical applications. Task 1 delves into the fundamental characteristics of projects, emphasizing the significance of integration management, scope statements, and work breakdown structures (WBS). It explores various budgeting approaches, identifies project risks, and proposes mitigation strategies. The report also examines quality assurance methods and the utilization of critical paths and Gantt charts for project scheduling. Task 2 focuses on the practical application of project management principles, detailing the project initiation phase, including background, aims, objectives, and stakeholder analysis. It further elaborates on project planning, resource allocation, financial planning, and risk management. The execution and control phases are also discussed, providing a holistic view of the project lifecycle. The report is structured to provide a clear understanding of the different phases of project management.

MANAGING
PROJECTS

Table of Contents
TASK 1............................................................................................................................................3
1- Characteristics of any project and significance of intergartion management in project
management setting.....................................................................................................................3
2- Scope statement for a project and role of WBS......................................................................3
3- Approaches used to generate a budget for a particular project budget...................................3
4- Four form of project risks and measures used to overcome two of risks...............................4
5- One quality method used to assure project is successfully completed...................................4
6- Critical path and Gantt chart..................................................................................................4
TASK 2............................................................................................................................................5
Project initiation..........................................................................................................................5
Project planning and phase review..............................................................................................8
Execution Phase of project........................................................................................................10
Controlling phase of project......................................................................................................11
.......................................................................................................................................................12
REFERENCES..............................................................................................................................13

TASK 1
1- Characteristics of any project and significance of intergartion management in project
management setting
Scope of management project resource, time, risk and quality are main characteristics of
project that have to be well managed by researcher (Heldman, 2018). Research project needs to
be unique and provide better outcomes after conducting overall investigation.
Integration management is one of the best way used to make different procedures work
together. It is all about maintaining equilibrium in all aspects of project includes cost, quality,
time, scope and other things. It is really very essential in project management setting as it helps
to comprise everything together and transfer all inputs needed for further stage of project that can
save time and cater desired outcomes on timely manner.
2- Scope statement for a project and role of WBS
Usually written by project handler, a scope statement outline overall project including
any deliverables & its features and list of different stakeholders who can be influenced
(Sanghera, 2019). It considers as tool utilized to describe major deliverable of task including
high degree requirements, important milestones, constraints as well as assumptions. The scope
statement of research project include objectives, specific aims and deliverables that can be used
to measure success.
It can be said that work break down structure play crucial role, it is project deliverable
that manage work of team into manageable section and in effective manner that is really very
important. It caters clear view of total scope of work represented in terms of deliverables only
(Wan Abd Rahman, Mohd Zaki and Abu Husain, 2019).
3- Approaches used to generate a budget for a particular project budget
In order to create a clear and specific budget project manager can use two different
approaches available in market such as top down and bottom up approach. In regard to top down
budgeting, it is the best approach in which senior administration creates high level budget of
management project (Wangchuk and Turner, 2019). Once top degree numbers are developed
amounts are allocated to each department and business functions accordingly that may be formed
a detailed budget with their key allocation. The benefit of this method is that it helps assumes

that individual creating budget has enough expertise and knowledge to make a appropriate cost
estimate.
Bottom up budgeting is second approach also used in context of same thing (Robinson
and Schroeder, 2020). With this method procedure begins in individual operations where
accountable person creates a budget and then send it to upwards for final approval.
4- Four form of project risks and measures used to overcome two of risks
Management or any project are always fraught with different of risks ranging from
financial risk to resources (Jollands and Hirsch, 2018). Cost risk, time management, operations
and resource risks are the four types of project risk that can be impact on every activity of tasks
and makes project manager unable to obtain desire results.
To overcome financial risk project handlers must create specific budget by using most
suitable approach and decide everything accordingly as it help to accomplish tasks under allotted
budget. Another measure can be taken to overcome resource risks that is very important because
it affects project management. To build strong team manager should discipline their workers and
prepare them to conduct a project with require skills.
5- One quality method used to assure project is successfully completed
Project evaluation approach can be introduced to assure that project is successfully and
effectively accomplished (Yang, Su and Wen, 2017). It helps to identify what elements or stages
of an initiative do not act and why. This method also aid to determine areas that require
improving in order to cater the best and correct services. It considers as systematic and effective
assessment of project.
6- Critical path and Gantt chart
Task
Mode Task Name Duration Start Finish Predecessors
Auto
Scheduled a 7 wks Mon 6/1/20 Fri 7/17/20
Auto
Scheduled b 4 wks Mon 7/20/20 Fri 8/14/20 1
Auto c 3 wks Mon 8/17/20 Fri 9/4/20 2

Scheduled
Auto
Scheduled d 6 wks Mon 8/17/20 Fri 9/25/20 2
Auto
Scheduled e 4 wks Mon 9/7/20 Fri 10/2/20 3
Auto
Scheduled f 7 wks Mon 9/28/20 Fri 11/13/20 4
Every project take specific time period to accomplish with effective results. In context of
current one, 217 days it will take to complete everything.
TASK 2
Project initiation
Project initiation is the first stage of project management, it is the stage at which project
manager generally used to look at the aims and objective of the project and try to link with the

different need which are generally prevailing in the market. On the basis of the same they try to
fix the variety of the actions of future.
Background
Technology is one of the element which has evolved efficiency of variety of the activity
adversely in the recent time. As all the sector companies are adopting good amount of
technology in their operation. Education industry has also seen the impact of the same as there is
good demand and preference which is given by the student in regards of having technical
learning in the market. For the same reason Sunderland London Campus is looking to renovate
their lecture and library and looking to insert more technological tool in the hall such as e latest
smart boards and interactive gadgets that enhances contemporary learning (Sanghera, 2019).
Project Aim
To improve the quality of he different type of the learning for the student at the University.
Project Objectives
“To refurbish the library and lecture theatre room and move the same to the second floor from
ground floor”.
“To incorporate different smart boards and interactive gadget in the University to improve the
level of learning at University”.
Stakeholder
Competitor: They are one of the most important stakeholder of these project as there are
many different type of competitor who used to operate in the industry these will eventually
create the variety of the challenges as they will try to develop more proficient project in the
organization.
Student and University member: They are another important stakeholder of the project,
reason behind the same is that all the different decision which will be taken in the project
management will be taken on the basis of the need and preference of student and University as
they are the one who will be using these sort of facility in the nation (ul Hassan, Ahmad and
Zuhaira, 2018).

Project manager: Project manager will be the one in the Project who will b making the
different plans and provides the different guideline to the team member. Also, they used to
represent the project team in front of client.
Project Team: They are another important stakeholder in the project, as they will be
carrying out different operation of the project on the basis of the different guidelines which will
be pass on by the project manager in the project.
Target Audience
These project of the organization will be targeting the two type of the audience in the
organization as there are two type of the audience in the University who will be using the same
project in the nation (Wen and Qiang, 2019). The first will be the teacher and professor in the
nation, as they are the one who will be using the project to provide the learning to the studenty
and student are the one in the nation who will be improving the efficiency of variety of the
learning which has been taken in the organization. Project manager will target the need of both
the audience while making project in the University.
Scope
These project will be bringing good sort of the scope for the organization, as with the
help of these project in the nation organization will be seeing the wider market area open for
them in terms of number of the student are being attracted toward the university. As there is good
sort of demand to have a technological tools and upgraded technology to have a learning in the
student of the University.
Project delivery
Project in the organization will be delivering in total 25 rooms, in which 5 room for
library and 20 rooms for lecture teaching in the nation on the second floor of the University also
will incorporate different technological tool such as smart board and interactive gadget in the
nation.
Alternate plan
There are two alternate plan which has to be made in the organization, one will be related
to the procurement of different item in the organization and another will be related to the HRM
policy in regards of recruitment. Reason behind the same is that alternate procurement plan in the
organization will help the company in making sure that there is availability of raw material.

Alternate HRM policy will help the company in maintaining good amount of Human resource in
the organization as well.
Project planning and phase review
Time plan
Task
Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled Initiation 38 days Tue 6/2/20 Thu 7/23/20
Auto
Scheduled team development 16 days Tue 6/2/20 Tue 6/23/20
Auto
Scheduled
identification of different
roles and responsibilities 10 days Wed 6/24/20 Tue 7/7/20 2
Auto
Scheduled
assigning of the different
roles and responsibilities 15 days Wed 7/8/20 Tue 7/28/20 3
Auto
Scheduled planning 51 days Wed 7/29/20 Wed 10/7/20
Auto
Scheduled
determination of project
requirement 14 days Wed 7/29/20 Mon 8/17/20 4
Auto
Scheduled budget formulation 12 days Tue 8/18/20 Wed 9/2/20 6
Auto
Scheduled
project preparation of
charter 8 days Thu 9/3/20 Mon 9/14/20 7
Auto
Scheduled
identification of critical
factor 17 days Tue 9/15/20 Wed 10/7/20 8
Auto
Scheduled execution 44 days Thu 10/8/20 Tue 12/8/20
Auto
Scheduled training to employees 8 days Thu 10/8/20 Mon
10/19/20 9
Auto
Scheduled resource allotment 22 days Tue 10/20/20 Wed
11/18/20 11,9
Auto
Scheduled management of performance 5 days Thu 11/19/20 Wed
11/25/20 12
Auto
Scheduled
management of performance
quality 9 days Thu 11/26/20 Tue 12/8/20 13
Auto
Scheduled monitoring 30 days Wed 12/9/20 Tue 1/19/21
Auto
Scheduled conducting the test 6 days Wed 12/9/20 Wed
12/16/20 14
Auto
Scheduled bugs identification 8 days Thu 12/17/20 Mon
12/28/20 16

Auto
Scheduled risk management 6 days Tue 12/29/20 Tue 1/5/21 17
Auto
Scheduled
monitoring tool selection for
the project 10 days Wed 1/6/21 Tue 1/19/21 18
Auto
Scheduled closure 18 days Wed 1/20/21 Fri 2/12/21
Auto
Scheduled
identification of
compatibility 10 days Wed 1/20/21 Tue 2/2/21 19
Auto
Scheduled review of project 5 days Wed 2/3/21 Tue 2/9/21 21
Auto
Scheduled
suggesting improvement for
the project 3 days Wed 2/10/21 Fri 2/12/21 22
Resources Planning
Resource planning in the will be done in the organization by organizing a team meeting
in the organization. Project manager, resource allocator and owner are the key member of the
meeting. Resource planning in the organization will help the organization in making sure that
good amount of the resources are retain in the organization at the same time will also help the
company in making sure that there is optimum utilization of the resource in the nation (Wen and
Qiang, 2019).
Financial planning
Financial planning is anther important type of the planning in the organization in which
organization or project team will be finalizing the different fund which will be require by the
organization to carry out the different activity of the project. Also all the department in the
project are allotted with the different budget and asked to carry out the different operation of the
project in the allotted amount of the money.
Quality Plan
It is another document which is develop in the planning phase, quality plan in the
organization used to help the company in deciding the different controlling and measuring tool
which will be used in the organization. Also, organization will be deciding the different measure
through which quality of the product can be reduced (Sundararajan and Tseng, 2017).
Risk Plan
It is the plan in the project management which will be describing the different type of risk
which can be occur in the project due to any uncertainty which may occur in the future. Some of
the major risk which are seen in managing the risk are technological, operational, legal, financial,

strategic and many other different types of risk. This plan also used to show the mitigation
strategy through which these type of the risk can be overcome very easily in the market.
Acceptance Plan
This is the plan in the organization which used to explain the fact that there are may thing which
may occur in the project and it may happen that the project which is develop is not viable. This is
majorly because it may happen that the need and preference of different consumer in the market
can change rapidly.
Execution Phase of project
After completion of planning phase in the project, execution phase is generally started in the
project. It is the stage in which different plan and resources are developed in a way that they are
able to execute the project. Execution plan for the project is as follows:
Time: It is the element which used to define the amount of the time which will be taken
by the project management in the organization to develop the project for the team. For the
project of the team project team will be taking 6 months for completing the project for the Client.
Quality: It is another important aspect which will be consider at the time of managing the
quality of the project at the time of developing the same in the organization. For this project,
project team in the nation will be using the KPI tool to check the quality and will also be
adopting the operational management tool in the organization to manage the quality of the
project in the long run.
Changes: It is another important aspect which is consider by the Execution plan, this
section used to showcase the different type of the changes which may take place in the project.
On the basis of the same used to make the variety of the different type of policy to maintain the
changes very efficiently. Few changes which may occur in this project is non adoption of the
technology which has been used in the project by the project manager. Increasing employee
turnaround in the organization. Also, increasing demand of other alternatives which was not used
in the project.
Communication- This is another important aspect of the execution plan which is generally
consider with regards to proper execution of variety of different project activity. Reason behind
the same is identified that if communication in the project is not as per the requirement then it

will get difficult to manage the company properly. Thus, for this the most important thing is the
clear and understandable communication (Van Offenbeek and Vos, 2016).
Controlling phase of project
Controlling tools
There are different types of tools accessible that can be used to control project activities
and allow getting desire outcomes. For example, Benchmarking is one of the best tools project
manager can use to manage and control each activity and drive it towards achieving set aims &
objectives. It is a procedure of comparing one's project or company performance as well as
procedures metrics to sector bests or best activities from other sectors (Aldiss and Gibson,
2020). Project management benchmarking can help in selection, delivery and planning of
projects. It helps to gain independent perspectives on how good individual can perform as
compare to other one. It is one of the most common practice and sensible way to develop
baselines, define suitable practices and determine improvement chances that will help to gain all
competitive benefits in effective manner. One of its benefit is that it help to drill down individual
into performance gaps to determine areas for further improvement.
Another way that can be used to control project and its activities is direct observation. It
is one of the oldest form of controlling and managing work. Project manager themselves
observes their teams activities and their work as well. As it help them to direct contact and
communicate with employees. So, many issues are solved throughout supervision. This
technique permits for a more effective and systematic procedures utilizing well-designed
observation record types. The main benefit of this method is that an institution and process can
be examined in their natural setting, thereby offering a wider comprehending of subject.
Furthermore, it can be said that observation method also permits individual to discuss actual,
indisputable activities as they occur. It can make project manager stronger and capable to
identify any issues or risks that may be impact on current as well as further practices.
Project Closure report
This is the last stage of the project life cycle, it is the stage where different activity in the
organisation are planned to close the project of the company and also make sure that the success
is also achieved in the organization. This is the stage in which organization used to check that all
the requirement of the company is being fulfilled and the project is ready to be deliver to the

client in the market. Generally project team by their own check weather Aim and objective are
being achieved or not in the organization, If Aims and objective are achieve then it is send to the
client and if aims and objective are not met then necessary step are taken to achieve the same in
the organization.
The project which will be developed, will be giving the 5 new library at the second floor
so that private study of the student can be done. At the same time 20 new workstation will be
given to make sure that the good quality of the learning is being provided to the different student
in the nation (Edwards, Serra and Edwards, 2019).