SITP Case Proposal Report: Coin Free Project - Implementation Strategy

This report, prepared for the Coin Free Project by SITP Inc., presents a case proposal for replacing coin currency with a card system. The report analyzes the challenges associated with coin currency, such as high production and transportation costs, and proposes a Coins-to-Card (C2C) system to facilitate online purchases and banking. It outlines the project's scope, objectives, solution overview, stakeholder management, technologies, business issues, project management strategy, and associated costs. The proposed C2C system relies on a centralized server to manage transactions, card validity, and connections to customer bank accounts. The report also addresses data management, business continuity, staffing, and training requirements, while providing a detailed project plan and cost analysis to ensure successful implementation and long-term support of the proposed system. This document is contributed by a student to be published on the website Desklib. Desklib is a platform which provides all the necessary AI based study tools for students.

SITP – Case Proposal Report 1
PRELIMINARY PLANNING DOCUMENTPRELIMINARY PLANNING DOCUMENT
Prepared for Coin Free Project
Issued by SITP Inc.

SITP – Case Proposal Report 2
Authors: Tianyuan Zheng (12196681), MinqiZhong (12158869), SoumyaRisal (12106365),
Muhammad SohaibWaheed (12434977), Moussa Saleh (12009472)

SITP – Case Proposal Report 3
TABLE OF CONTENTS
1 Management Summary............................................................................................................7
2 Background..............................................................................................................................8
3 Scope and Assumption.............................................................................................................9
3.1 Scope..................................................................................................................................9
3.1.1 In Scope......................................................................................................................9
3.1.2 Out of Scope...............................................................................................................9
3.2 Assumptions......................................................................................................................9
4 Objectives...............................................................................................................................10
5 Final Solution Overview........................................................................................................11
5.1 Solution introduction.......................................................................................................11
5.2 Solution high-level description........................................................................................12
5.3 Business brief...................................................................................................................14
6 Stakeholders...........................................................................................................................16
6.1 Stakeholder management matrix (Preliminary)...............................................................17
6.2 Stakeholder communication matrix (Preliminary)..........................................................19
7 Solution Technologies...........................................................................................................22
8 Software..................................................................................................................................22
9 Data management and Database..........................................................................................22
9.1 Data management/Data Integrity.....................................................................................24
9.2 Backup Strategy...............................................................................................................26
9.3 DBMS..............................................................................................................................29
9.4 Database Management.....................................................................................................30
10 Business Issues......................................................................................................................32
10.1 Organizational Impacts................................................................................................32

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10.1.1 Overview...................................................................................................................32
10.1.2 Organizational Structure...........................................................................................32
10.1.3 Business Processes....................................................................................................32
10.1.4 Change Management................................................................................................33
10.2 Business Continuity......................................................................................................33
10.2.1 Overview...................................................................................................................33
10.2.2 Risks.........................................................................................................................33
10.2.3 Backup Strategy........................................................................................................33
10.2.4 Disaster Recovery.....................................................................................................33
10.2.5 Business Continuity Strategy during Implementation..............................................33
10.3 Staffing and Training...................................................................................................33
10.3.1 Overview...................................................................................................................33
10.3.2 Staff Requirements...................................................................................................34
10.3.3 Training Programs....................................................................................................37
11 Project Management..............................................................................................................38
11.1 High level overview of rollout.....................................................................................38
11.2 Project Implementation strategy...................................................................................38
11.3 Project Plan..................................................................................................................38
11.4 Project Management.....................................................................................................38
11.5 Project Risks and Risk Management............................................................................39
11.6 Support.........................................................................................................................39
11.6.1 Overview...................................................................................................................39
11.6.2 Implementation Support...........................................................................................40
11.6.3 Long Term Support...................................................................................................42
12 Costs.......................................................................................................................................43
12.1 Overview......................................................................................................................43
12.2 Initial Costs..................................................................................................................44
12.3 Solution Infrastructure Costs........................................................................................45
12.4 Solution Implementation Costs....................................................................................47
12.5 Recurring Costs............................................................................................................48

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12.6 Total Cost.....................................................................................................................49
References.....................................................................................................................................51
Appendixes....................................................................................................................................55
Appendix C – Data flow Diagram..............................................................................................55
Appendix D – Entity Relationship Diagram..............................................................................56

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List of Tables
Table: Table 1: Data to perform backup on basis of their priority...............................................28

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List of Figures
Figure 1: Coins-to-card system.....................................................................................................13
Figure 2: High-level design...........................................................................................................14
Figure 3: Architecture for three tier architecture of DBMS.........................................................31
Figure 4: Three tier client/server approach of Database management........................................32
Figure 5: Interrelation between different drivers..........................................................................40
Figure 6: Cost Analysis.................................................................................................................43
Figure 7: Determinants of project cost.........................................................................................44
Figure 8: Initial Costs for the project............................................................................................45
Figure 9: Solution Infrastructure Cost Changing Factors............................................................46
Figure 10: Solution Infrastructure Cost for the Project................................................................46
Figure 11: Cost Changing Factor of Project................................................................................47
Figure 12: Solution Implementation of Project.............................................................................48
Figure 13: Recurring Cost of the Project......................................................................................48
Figure 14: Total Cost of the Coin Management Project...............................................................49
Figure 15: Total Cost for the Project.............................................................................................49

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SITP – Case Proposal Report
1 MANAGEMENT SUMMARY
The paper mainly reflects on the project of coin currency replacement by establishing new
technology as well as software for providing proper online purchase as well as banking system. It
is identified that the utilization of coin currency creates number of challenges as well as issues
within the market. It is found that the coin currency cannot be eliminated easily from the market
as it is supported by both the consumers as well as government. In addition to this, it is found
that the cost of production as well as transportation of coin currency is quite high. In order to
resolve all the issues, it is quite important to establish coin to card system. It is found that the
establishment of the system will not only be helpful in resolving issues but also assists in
replacing the traditional system of carrying coins. The developed system is dependent on the
server that will be helpful in controlling all the transactions as well as validity procedures. The
system is considered as one of the centralized system that assists in providing all the functions. It
is identified that the project not only helps in eliminating the coin currency from the society but
also assists in making the purchase with the help of advanced technology.
In order to develop the “Coin to Card System” it is identified that the management of the
organization needs to assume various needs as well as requirements of the project in order to
make the use of the system successful. The assumptions that are made include:
 The project must be completed successfully within the estimated time as well as budget
 All the stakeholders of the project must be able to work effectively for making the project
successful
 All the risks that are associated with the project can be mitigated quite easily
 The developed system will be helpful in eliminating the use of coin currency and will
enhance the utilization of advanced technology for transaction

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2 BACKGROUND

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3 SCOPE AND ASSUMPTION
3.1 SCOPE
3.1.1 IN SCOPE
3.1.2 OUT OF SCOPE
3.2 ASSUMPTIONS

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4 OBJECTIVES
The project is mainly focused on replacing the coin currency and decrease the production
cost from it. This is accompanied by establishing new technology and advanced software’s to
provide better online banking as well as purchase. The following are the main objectives of
thereport:
1) Establish a plan to remove coin usage – The study primary focus is to establish anew
plan for removing coin system. Coin comprises of several issues in market and currency.
Especially coins are used in low-value purchase an item. But as compared to thepaper
currency they are not effective in value and transportation. Paper currency is high value
and also light to carry in any places. So this study establishes anew plan which facilitates
all resources to develop anew system that eliminates coin currency.
2) Identification of challenges in removing acoin from theeconomy–Coin currency is not
easily eliminated as it supported by thegovernment as large consumers. The trend now
establishes on making business with acoin in themarket. So there are different challenges
to overcome coin currency. Sothis objective focuses on key challenges and obstacles to
establishing anew system that will eliminate coin currency.
3) Collection of software and hardware for creating anew system–The report also
focuses on assembling effective hardware and software to provide support for thenew
system on progress. This is accompanied by adopting latest technological advancement in
currency. Suitable hardware and software provide aframework for developing and
supporting new payment system. The management within aninternal environment
includes theuse of advanced software that will facilitate thenew system to work.
4) Workforce management–Study also establishes a plan for managing aworkforce to
provide anecessary resource for thenew system. Only skilled and trained workforces are
familiar with new technology concerning the establishment of new technology. Sothe
other objective is workforce assembling to provide all the required resource for maintains
the system which will result in upgrading the system with thelatest technology.
5) Promote card use–This is themain objective of thestudy to introduce card system in
currency. The traditional market on coin currency producesa lot of issues and yet card