SITXHRM002 Roster Staff USA: Comprehensive Solution to Roster Staff

This document presents a comprehensive solution to a skills assessment focused on rostering staff, specifically addressing the SITXHRM002 unit. The solution includes several key components, starting with email communications to casual staff requesting availability, followed by the presentation of temporary roster availability forms for Zandra Burge and Fatimah Ahmad. It then develops three weekly rosters in Excel format and demonstrates how to communicate these rosters to all staff via email. The solution further addresses roster changes, presenting a re-scheduled roster for week 3 after adjusting shifts for specific employees. It also includes the creation of a daily roster report for three weeks, incorporating actual work times. Finally, the solution provides answers to questions about roster effectiveness, meeting minutes related to developing effective rostering schedules, staff feedback, and a brief report outlining recommendations for improvement, such as implementing online roster software and automated clock-in/out systems to enhance time efficiency and accuracy.

SITXHRM002 Roster Staff

USA: Unit Skills Assessment
Part 1:
Task 1:
1) E-mail to 2 casual staff:
To: Zandra Burge ([e-mail])
CC: Fatimah Ahmad ([e-mail])
Hello,
Hope you are doing well. Please confirm your availability for next three weeks.
Please fill up the form and send it back to me at your earliest convenience.
Thanking you.
With regards.
Rhiju Singh
2) Present 2 Temporary Roster Availability Form:
Appendix 3: Page 30 of your LAP
1. Zandra Burge availability form
Temporary Roaster Availability Form:
Name: Zandra Burge
Employee number: 9
Request date: 05.05.2022
Request to work Manager to complete
Date Day Shift Reason Approved Yes/No (&
reason)
20.05.2022 Friday Afternoon Busy day
21.05.2022 Saturday Afternoon Busy day
22.05.2022 Sunday Afternoon Busy day
27.05.2022 Friday Afternoon Busy day
28.05.2022 Saturday Afternoon Busy day
29.05.2022 Sunday Afternoon Busy day
03.06.2022 Friday Afternoon Busy day
04.06.2022 Saturday Afternoon Busy day
05.06.2022 Sunday Afternoon Busy day

Reason not to work Manager to complete
Date Day Shift Reason Approved Yes/No (&
reason)
20.05.2022 Friday Afternoon College Classes. Yes
21.05.2022 Saturday Afternoon College Classes. Yes
22.05.2022 Sunday Afternoon Mosque Visit. Yes
27.05.2022 Friday Afternoon College Classes. Yes
28.05.2022 Saturday Afternoon College Classes. Yes
Employee sign: Manager sign: Mike
Date: 07.05.2022 Date: 08.05.2022
2. Fatimah Ahmad availability form
Temporary Roaster Availability Form:
Name: Fatimah Ahmad
Employee number: 10
Request date: 05.05.2022
Request to work Manager to complete
Date Day Shift Reason Approved Yes/No (&
reason)
20.05.2022 Friday Afternoon
21.05.2022 Saturday Afternoon
22.05.2022 Sunday Afternoon
27.05.2022 Friday Afternoon
28.05.2022 Saturday Afternoon
29.05.2022 Sunday Afternoon
03.06.2022 Friday Afternoon
04.06.2022 Saturday Afternoon
05.06.2022 Sunday Afternoon
Reason not to work Manager to complete
Date Day Shift Reason Approved Yes/No (&
reason)
29.05.2022 Sunday Afternoon Mosque Visit. Yes
03.06.2022 Friday Afternoon College Classes. Yes
04.06.2022 Saturday Afternoon College Classes. No
05.06.2022 Sunday Afternoon Mosque Visit. No

Employee sign: Manager sign:
Date: Date:
Part 2:
Task 1:
Develop three rosters:
Present 3 excel files
Roster for week 1
Roster for week 2
Roster for week 3

Part 3:
Task 1:
E-mail to all staff:
To: [enter staff member email]
From: [enter your email address]
Hello All,
Hope you all are doing well. The rosters are developed for three weeks. I have attached the
rosters with this e-mail. Please check the roster schedules.
Please confirm your availability as per the roster schedules.
If you any query then please don’t hesitate to ask me.
Thanking you.
With regards.
Rhiju Singh.
Task 2:
Change and present new roster for week 3:
Change the Saturday and Sunday shift for
 Judu Rasmus
 Hassan Mutaz
 Liberty Moro
Then prepare the new roster for week 3.
Present 1 excel file
Present the week 3 roster (re-scheduled)

Part 4:
Task 1:
Present Daily Roster Report for 3 weeks:
Check the excel files and fill up the actual work time for each day
You can do this task in same roster files.
Task 2:
1) 5 questions:
 Do you think that the rosters are done effectively?
 Does the skills mix complement each other in the roster schedules?
 Do we need more casual staff for the weekends?
 Are the reasons provided by the staff members valid?
 Does the excel file present adequate data for analyzation?
2) Meeting minutes:
Appendix 4: Page 31 of your LAP
Meeting objective:
To develop effective rostering schedule
Actions/recommendations:
Weekly team meeting and roster evaluation
3) Feedback:
 Develop rosters for two weeks
 Informing the staff three weeks ahead about the upcoming roster
 Put the roster in notice board and in e-mail as well
 Roster should include relevant details of the employees

Task 3:
Prepare a brief report of approximately 150 to 200 words. It should include
the following:
 A short introduction explaining the need to make some improvement.
 At least two (2) recommendations.
 A brief outline of how the recommended changes will improve the roster
process. A short introduction explaining the need to make some improvement:
http://staffrosters.com.au/benefits-of-staff-rosters.html
(Write the benefits of effective rostering system)
To ensure highest efficiency and to maintain high customer service standard and to
increase staff productivity some improvements are needed.
At least two (2) recommendations:
1. Proper time management and time efficiency
2. Improve accuracy of the rostering schedule
3. To reduce issues related to staff shortage
A brief outline of how the recommended changes will improve the roster process:
 Recommending online roster software for staff to update their availabilities and
make requests can ensure time efficiency
 Recommending online roster software to share rosters to ensure accuracy
of the rostering schedule
 Recommending automated clock-in and out software and equipment can
ensure time efficiency
 Having a bigger pool of employees can help to resolve the issues related
to staff shortage