Smart Enterprises: Developing a New Accounting Information System

This case study focuses on Smart Enterprises and their need to develop a new accounting information system. The report identifies the roles expected of the management team, particularly Alex, in the development and design process. It emphasizes the importance of involving system users in the analysis, selection, and implementation phases. The report also outlines the lifecycle approach to adopting a new accounting information system, stressing the need for training and support. The analysis highlights how a new system can improve financial decision-making, risk management, and overall business performance. The report concludes that proper implementation, strategic planning, and continuous improvement are essential for the successful adoption of new accounting systems.

CASE STUDY
SMART ENTERPRISES
1

Executive summary
Accounting information system has great support in the business organization for controlling the
different type of financial resources. However, the present report highlighted on adoption of new
accounting systems in a business organization for overcoming their financial issues. Role of the
management team has been illustrated in context to the implication of new accounting systems
application in an organization. A different type of role, as well as steps involved in the
installation of new systems, have been covered in this report.
2

Table of Contents
Introduction......................................................................................................................................4
1.Identification of role which would be expected of management team in context to development
as well as design of a new accounting information system.............................................................4
2. The new system role in context to the analysis...........................................................................5
3 The adoption of a life-cycle approach to adopting a new accounting information system..........5
Conclusion.......................................................................................................................................6
Task 2...............................................................................................................................................7
References......................................................................................................................................11
3

Introduction
Implication of accounting information systems in business organization has great impacts on
accomplishment of operational work in business. The present report highlighted on the
utilization of accounting information systems in small business enterprise and their impacts on
financial controlling. A different type of strategic planning as well as issues has been considered
in this report for successful implication of new systems in business organizations. However, for
understanding the accounting information systems in details case study has been considered in
this report.
1.Identification of role which would be expected of management team in context to
development as well as design of a new accounting information system
An implication of new accounting information systems in Alex business provides better
opportunities for accomplishment of work in a systematic process. Therefore, due to high
competition in international market there are positive changes if proper application of accounting
process is applied. The role of management team in context to development as well as design of
the new accounting information systems is supportive for enhancing overall performance of staff
member. Due to increasing application of such process in business it is supportive for making the
right financial decision in a better way (Baum, 2015). These systems can be fully successful
achieved by application of right strategic planning as well as providing advanced training to
another team member for understanding its application in details. Therefore, due to high
competition in market implication of appropriate accounting systems has great support for
furnishing accounting information in a significant process.
Creation of awareness among different team members in an organization provides better
opportunities for enhancing overall growth of new systems. A proper training facility on systems
provides better opportunities for a staff member for the accomplishment of work in a progressive
manner. Thus, according to viewpoint of Edmonds & Olds (2013) due to high complexity in
4

manual handling of book of accounts it becomes necessary for the accomplishment of
operational activity based on the new accounting processing for reducing the error of recording.
Different type of financial performances becomes easy for management and these types of
support have positive impacts on the accomplishment of work in a positive manner. The major
role which boss would play in this context to provides a positive guideline to subordinates in the
organization for understanding the new systems application and increasing the performance of
the business. Providing different types of on job training on the application of new accounting
systems by management team can be supportive of increasing success rate of new systems
applications.
2. The new system role in context to the analysis
In business organization application of new systems has the great role of individuals who are
handling new application has positive support in different types of leading role. As per changes
in systems for creation of awareness among public it requires huge care and attention for
understanding its application process in details. In this regard team member who is having the
accounting knowledge would be supportive of making the different types of changes in which
are required for accomplishment of work. Accounting work in the new system provides better
opportunities for the management team for taking the different types of strategic planning as well
as coordination in business (Fayard, 2014). Therefore, due to high competition in the
international market, it is necessary for small business units for taking good financial decisions
for overcoming different short term as well as long-term business issues.
Financial performance of business increases in a market by application of right strategic planning
based on accounting packages. In context to increase efficiency level of business organization,
there are several changes which are supportive for identification of business risk by taking help
of different financial health analysis (Drury, 2015). Declining in the financial performance of
business can be easily understood by a financial expert in business and based on analysis action
measure can be achieved. As per changing business environment in market day by day, there are
several changes take place which is affecting operational work of business. New implementation
of accounting systems provides better opportunities for increasing income generation scope in a
5

market. Due to this application, it becomes possible for business to get a new investor in market
by furnishing an accurate financial statement in a significant manner. Due to increasing
complexity of work, it becomes necessary for controlling wastage of financial resources for
increasing performances of business.
3 The adoption of a life-cycle approach to adopting a new accounting information system
In the context of the adoption of the new lifecycle approach, it is necessary for a boss to adopt
right action measure for development of new systems in organizations. A proper training facility,
as well as support, is necessary for development of work in a progressive manner in context to
achieve higher quality service. As per changing the working pattern of this organization it is
necessary for adoption of right guidance as well as support for understanding new changes in a
positive manner. According to Cooper (2017) as per increasing level of business performance, it
is necessary for making entire staff aware of new implications of systems for taking better
decision. These types of applications provide better support to a financial management team for
identification of different business issues by analysis different business report at a glance.
There are many opportunities increases in business due to an implication of such systems it has
great support for overcoming critical issues by identification of different types of issues in a
significant manner. Due to increasing competition in international market, there are positive
supports for overcoming financial crisis if proper strategic planning considered in this
organizations (Taiwo, 2016). In context to increase the management’s efficiency, Alex can adopt
strategic planning which covers overall training facilities on advanced accounting process for a
team member for understanding its application in details.
Conclusion
Paying attention to new accounting systems application it requires proper training as well as
support for overcoming critical issues easily. There is positive scope for application of new
systems in business it becomes possible for this organization to achieve success by taking right
action measures based on different financial analysis report. The major role of management is to
provide guidance as well as support to a team.
6

Task 2
7

Figure1: Payroll of small business
(Source: Edmonds & Olds, 2013)
8

Figure 2 Process payroll
9

(Source: Ryan, 2015)
Figure 3: The payroll processing system at Smart Enterprises
(Source: Simkin, Norman &Rose, 2014)
10

References
Baum, T., (2015). Human resources in tourism: Still waiting for change?–A (2015)
reprise. Tourism Management, 50(1), 204-212.
Cooper, R., (2017). Supply chain development for the lean enterprise: interorganizational cost
management.Eds 4th London: Routledge.
Drury, C. (2015) Management & Cost Accounting. 9th Ed. Cengage Learning.
Edmonds, T. & Olds, P. (2013) Fundamental Managerial Accounting Concepts. 7th Ed.
Maidenhead: McGraw-Hill.
Fayard, D., Lee, L.S., Leitch, R.A. & Kettinger, W.J., (2014). Interorganizational cost
management in supply chains: Practices and payoffs. Management Accounting
Quarterly, 15(3), .1-9
Ryan, C., (2015). Trends in hospitality management research: a personal reflection. International
Journal of Contemporary Hospitality Management, 27(3), 340-361.
Simkin, M.G., Norman, C.S. &Rose, J.M., (2014). Core concepts of accounting information
systems. John Wiley & Sons.
Taiwo, J.N., (2016). Effect of ict on accounting information system & organisational
performance: the application of information &communication technology on accounting
information SYSTEM. European Journal of Business and Social Sciences, 5(2),1-15.
11