Smart Technology in the Workplace: Communication and Collaboration

This report analyzes the integration of smart technology in the workplace, focusing on email services, smartphones, and tablets. It begins with an introduction to web-based email, detailing services like Gmail and Yahoo Mail, and the functionalities of smartphones and tablets. The report then delves into the possibilities of communication and collaboration in the workplace, discussing how employees interact and exchange information, both formally and informally. It examines various scenarios where communication arises, such as meetings, confusion, and the need for advice, as well as how workplace issues, employee satisfaction, and turnover influence communication patterns. The report also considers the impact of the work environment on employee communication and collaboration, providing insights into how technology shapes the modern workplace. It concludes with a list of references to support the findings.

Smart Technology in the Workplace

TABLE OF CONTENTS
PART 1..................................................................................................................................................3
Introductin :......................................................................................................................................3
1.WEB BASED EMAIL :................................................................................................................3
2. Smartphones and Tablets :...........................................................................................................4
PART 2..................................................................................................................................................5
B.Possibilities of communication and colloboration at the workplace :.........................................5

PART 1
Introductin :
Email services also called webmail, for using emails users have to go for the online email
service providers .email service providers provide user to send messages, recieve and retrieve of
email from their web browsers. These services gives us very easy access , and storage of email
messages for users.
Using email services users have to go for the webmail site.after that users have to go for
username and password if user is new then users have to go for the sign-up option.after then user
can go to view their mail messages using their own user account.that messages will stay on
providers server,which allow the user to access all their e-mail messages .
Email services provides same benefits and operations for handling mail on users
system.there are many softtwares for use emails like gmail,yahoo mail, zoho mail,microsoft
outlook ,apple iCloud,tutanota ,GMX mail,AOL mail, etc .this all mails provide services acros any
location to of the earth (Brougham and Haar 2017).
1.WEB BASED EMAIL :
Gmail :
Gmail is free for acccess emails ,advertising supported email service is provided by the
google search engine.Users can access emails using the mobile apps for android and iOS via gmail
on web. The email content synchronize through POP or IMAP protocols for third party programs.
Gmail launched on initial limited storage i.e. 1 gigabyte per user,so this is so highly
numbers in the storage as comapred to Hotmail because that time it offers users to 2 megabyte at
that time.now a days the mail service is increased to the 15 gigabytes of free storage.users can
retrieve mails up to 50 megabytes in size, including the attachments of files. So it means they can
send email upto 25 megabytes in size.if users want to larger size in mails so user can insert files
from google drives into the messages.
Using gmail you can see attachments instantly.you can view files without leaving
gmail and even also you can save attachments directly on users drive for handling and sharing them
from at one place. Using Gmail user can select themes from 35 to infinity which are already
given.. Gmail giving users to to take actions on emails no matter where they are at inbox,send . User
can take actions like delete , mark etc (French, Guo and Shim, 2014).
Gmail provide compose feature for make an email after adding details and then send to
other.compose new messages is like keeping your eye on user s inbox.it is very easy option for use
and packed with benefits.Gmail also used for include calendar, video meetings, docs, pdf's as many

more.
Yahoo mail:
Yahoo mail is also provde mail service used by web-based email .this service was launched
through the american parent company yahoo in 1997.this mail gives four plans : firstlly the three are
use for personal in free, plus and basic and Ad free and another is used in the business.in the year
2011 on december ,yahoo mail had 281 milion users which makes it third gest web based mail
service in the over all the world.
Yahoo mail is free version with the capacity of 1 TB.it provides email attachment limit 25 mb
up to 100 mb via built in the attach large files in app.
Yahoo mail is used in small business for instance to helps user for creating online stores which
make money for user.so some like this services are not free on yahoo store but some usefull free
services are available on just one click on yahoo store.
2. Smartphones and Tablets :
Smartphone:
Today a smartphone is the need of any official or unofficial person .here smartphone is a
noramally say a mobile that we carries in our hand for accessing datas, callings, messages, diiferent
different kind of applications etc. In mobile phones always have one operating system is installed.
But with advanced operating system combines and provides features of a personal computer OS
with useful for mobile or handheld.smartphones sizes are like pocket which can be carry in our
pocket.
Using smartphone you can make yourself entertained, services for smartphones are easy, dont
take much time if user go for to view the mails,you can use public hotspot and wifi for internet ,it
gives direction to drivers ,apps can connect and synchronize the cloud etc.
Tablet:
Tablets are mobile computer with a touch screen display,different colors,processing
circuitry and rechargeable battery at a signle thin device with flat package.most of tablets have
sensors including digital cameras ,accelerometor and a microphone so the photos on screens are
always give output at upright (Kim and et.al., 2017). The gestures uses in touchscreen display
using by a finger or may be the mouse, keyboard and trackpad are used in laptops or in desktop pc's.
Tablets have many benefits i.e portability ,their funtionality ,less cumbersome ,some provide

battry life good and thier flexibility.
PART 2
B.Possibilities of communication and colloboration at the workplace :
Going on possibilities of communication and colloboration fristly peoples have to
understand the communicaion.so the communication is the way where the peoples are communicate
with each other and swapping the information. But communication can be kind of verbal or may be
not verbal.whenever the peoples are communicating with each other at workplace it may be official
or may be un-official .workplace communication between un-official can give bad effect if
employess are talking too much with the work but if the employess are working and talking
officially for particular reason then it creates a good effect.
There are so many possibilities of communicationg and colloboration at the worklace.i.e,
employess when talking on any particular topic but when sometimes they giving advice or talking
so it may be poosible.
When employee going for a meetng so the questions may jounerate in their mind so they ask
and comminication may be arise (Kim and Shin, 2015). If employee have any confusion or
question so then the communication may be arise it may be a official question or may be an un-
official question. It is possible if any employee is alone and the second talk with him/her so here a
one possibility is arise.
Sometimes the employee may be smart and confident so employee try to communicate if other
employee so here also the communication is jounerate. Employees always have a mind scenario for
work but when the confusion , illness , official question arise so they asks to other employee then
communication is arise again at workplace.
If any issue is arise at workplace then it makes possibility of employees commincation like the
desktop is not working well , computer is hang or slow processing , fans are not working , the door
is locked or not move etc .
The possibilities can be arise when employee is free ,disatisfaction of employee. When the
productivity is reduced so employess also try to talk so here also the possibility of jounerating
colloboration. When the turnover is increased or decreased then colloboration of employee can be
made. If Work related issue is made betwen the employees so then the comuunication is arise and if
is not manage then it'll be become a long communication .worse case scenario if comes at
employees minf at work place then there will be a possibility of jounarating communication at
workplace (Oldham and Da Silva, 2015). Sometime the work environment may effect the

communication of employees at workplace but environment not has to be pressurefull. Possibilities
can be arise if the way of understanding is not managed ,not identified .if avoiding employess so the
questions may arise in the other one so if other one is try to talk that employee then possibility is
arise of communication at workplace.
The competing thing can arise the possibilty of colloboration and communication
between the employess because its a thing which comes in the employees mind so it'll
become a possibility of communication of employess. When avoidance comes and when
employess at workplace deling with diferent people so the colloboration and communication
is arise .i.e. Different peoples have different scenario of theire mind so they will asks
questions on a different way so the communication will arise.when the tensions or problems
are arised then the employees are not focusing on a particular work then they may be
sometimes communicate with other employee or may be any other person so fter that
communication is going to be arised at workplace (Thomas, 2014). Expectations of
employees from the workplace it may be good or bad because its depends on employee if
arise and employees said to another one then so here again communication and
colloboration is arise.sometimes employess examine the and want try to understand the
contribution so employee asks to other employee so here the communication is arised at tha
workplace.

REFERENCES
Books and Journals
Brougham, D. and Haar, J., 2017. Smart Technology, Artificial Intelligence, Robotics, and
Algorithms (STARA): Employees’ perceptions of our future workplace. Journal of
Management & Organization. pp.1-19.
French, A.M., Guo, C. and Shim, J.P., 2014. Current status, issues, and future of bring your
own device (BYOD). Communications of the Association for Information Systems.
35(10). pp.191-197.
Kim, H.Y., and et.al., 2017. Consumer adoption of smart in-store technology: assessing the
predictive value of attitude versus beliefs in the technology acceptance model.
International Journal of Fashion Design, Technology and Education. 10(1). pp.26-
36.
Kim, K.J. and Shin, D.H., 2015. An acceptance model for smart watches: implications for
the adoption of future wearable technology. Internet Research. 25(4). pp.527-541.
Oldham, G.R. and Da Silva, N., 2015. The impact of digital technology on the generation
and implementation of creative ideas in the workplace. Computers in Human
Behavior. 42. pp.5-11.
Thomas, K.J., 2014. Workplace technology and the creation of boundaries: The role of
VHRD in a 24/7 work environment. Advances in Developing Human Resources.
16(3). pp.281-295.