Grow Management Consultants: Social Activities Meeting Project Report

This project details an assignment where the student, in the role of an Operations Manager at Grow Management Consultants, plans and conducts an informal meeting with their team to discuss social activities. The project includes the development of a meeting agenda, an email to staff annou...Read More

Running head: LEADERSHIP AND MANAGEMENT
LEADERSHIP AND MANAGEMENT
Name of the Student
Name of the University
Author Note

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1. Developing the meeting agenda
GROW MANAGEMENT CONSULTANTS
MEETING AGENDA
Date: 22 September 2019 Time: 2 P.M. Location: Conference room
Meeting Title: Discussion on Social Activity Ideas
Meeting objective: To discuss and seek ideas on social activities that can be done
for recreation as well as learning purpose
Attendees Present: 12
Agenda Items:
Item name Presented by Description & Remarks Time
Team
building
exercise
HR Creating positive professional relationships are boosted
if the seniors or subordinates approach a friendly and
transparent communication aptitude (Bird &
Mendenhall, 2016).
HR will be shedding light on developing interpersonal
communication as a part of social activity.
3
mints
Affiliate
charity
CEO After all the long day working schedules and motive of
earning huge, we can think of imparting a portion of our
income or food to the needed. This will help us creating
opportunity for them to overcome the situation and
choose a better way to live (Donate & Pablo, 2015).
CEO will be planning to visit old age homes, orphanage
and schools for disables once in a month.
3
mints
Daily fun
routines
Marketing
dept. head
In the busyness of work life, our employees must
indulge in some relaxation hours that can help them
communicate freely. This can include monthly partying,
theme days, awarding ceremonies, etc. that can enhance
the motivation of working for the employees
overcoming monotony.
3
mints
Open Every Opinions and other different ideas will be discussed 4

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discussion attendees presented by every attendee. mints
Selecting
Idea and
execution
budget,
time and
place
Operations
manager
After the discussion, we will be selecting the most
preferred social activity on voting system.
The budget allocated for the activities are $500 per
activity.
Time will be: Friday afternoons or after 5pm on any
other day
Place: (Subjective) can vary based on activity.
2
mints
Greet. Note of thanks.
2. E-mail to staff attending the meeting
To: Attendees of the meeting
Cc: CEO (Grow Management Consultant)
From: Operations Manager
Subject: Agenda of the meeting on discussing ideas of Social Activities
Date: 20 September 2019
Dear colleagues and my beloved teams,
I am glad to have been serving for this company with companions like you by my side.
With the notion to foster recreation and learning through social activities, we had been
attending the meeting whose agenda I am attaching to this mail.
The meeting will be introducing with the concept of social activities at workplace and its
need. With engagement and wholehearted participation from your end, we can gather
more ideas and focus on developing them.
The agenda attached consist of the date, time, place and objectives of the meeting. The
number of attendees are in the mail thread. The items to be discussed and presented by
whom is also mentioned. Some of the notable activities as found prior to the meeting are
team building exercise, fun routine and charity affiliation.
Hence, I would request you to go through the agenda thoroughly and come up prepared
with ideas of yours. You wholehearted participation and contribution to this project is
expected.

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Thanks & Regards,
Operations Manager
Grow Management Consultants
3. Conduct meeting role-play
Meeting: Discussing social activities on workplace
Roles to play: Administration, HR, Operations manager, staffs
OM : Good afternoon everyone.
As you have gone through the mails, we have summoned the meeting to
discuss about workplace social activities for recreation and learning as
well. I hope you have come up with your ideas too and let us begin with
the presenters’ opinion.
HR : Good afternoon everyone.
As you all have find it in the agenda, I am here to discuss about team
building exercise and practices that can boost the interpersonal
communication skills of the employees, make them confident to
communicate and express freely their problems and indulge learning in
form of recreation.
We all confront situations where we see employees finding it difficult to
cope up with workplace needs or miscommunication happens due to
personal inflicts (Ghasabeh, Soosay & Reaiche, 2015). Being the HR, I
feel it would be better to provide scope to everyone speaking frankly on
his or her behalf. It might not be necessary to open up with dark secrets
but letting yourself know to others can help others understand you and
that will definitely be reducing workplace conflicts.
I hope you do have perspectives to share on my idea and I am expecting
some strong reviews. Thank you.
OM : Well said and definitely a good idea to indulge everyone in open speak

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up sessions.
Now our beloved CEO will be presenting his part of the idea.
CEO : Thank You. I am grateful to the entire team for participating in the
meeting with the idea as introduced by OM. I thought of sharing the idea
of doing charity affiliation at least once in two months. I believe sharing
knowledge and economy as well will not reduce our sources in terms of
mental satisfaction. We are here to create a better society and helping
others can help us to understand the world better. I am expecting a very
small percentage of your salary to contribute to the needed individuals of
the state. Every month it will be contributed from your remunerations
and the one day we personally visit them, we will extend that fund to
them along with some other essentials. Moreover, I feel you all will be
able to enjoy the contentment to communicate with them and indulge in
activity. We can visit old age homes, orphanages and school for naturally
challenged individuals.
Please share your opinions on this. Thank you.
OM : We can really look forward to this noble cause. It was a great idea
indeed. It is a pleasure hearing you and contributing to our social
activities list. Can we head on to our next speaker please?
MH : I am mesmerised with the ideas spoken of and what I have come up with
is a common motive of theirs. Fun activities are part of social
communication and activities done together (Tews et al. 2015). I have
thought of asking for monthly partying, theme days, awarding
ceremonies, and sports day and entertainment relaxation. We can focus
on every activity to be conducted once in week or once in two weeks.
Social gathering are always favourable to speak up (Koryak et al. 2015).
OM : That is a great idea as well.
Well what I think is none of the ideas can be left off. Each of the ideas
are to be performed and I believe it is needed. What do you say?
Staff
X
: I do agree. Each of the ideas have their own uniqueness and importance.
Moreover, what I think these three ideas are brief enough to cover all

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aspects or ideas we can think of doing the office as social activity.
Staff
Y
: If it feels we are overloaded with ideas and have to select few, we can
synchronize them in shorter categories. Team building exercise and fun
activities are related to one another that require speaking up and
communicating the needs (Shin et al. 2015). We can think that together.
Some days we can conduct the activities in the charity places as well. We
can actually build a coherent learning and recreation system with these
activities.
OM : Very well said.
So let us finalise that there can be no such specific activity to be selected
but all of them.
Activity Time Location Budget
Speaking sessions on
different topics to be
selected weekly from
teams along with fun
activities like singing,
dance or trending
challenges.
1st, 2nd and 4th
Friday of every
month, 2 PM.
In case of
urgent
changes, the
activity will be
done on the
consecutive
Saturday or
next easy days.
Subjective:
Office floors,
Ground,
Charity homes
or rented
places.
$500
Visiting old age home,
orphanage and
challenged schools
3rd Friday of
every month.
Homes and
schools
$500 +
funds
collected
I will be mailing the draft details to all of you with your opinions asked
and questions. The revised will also be sent as early as possible after you
respond to the mails.
It was pleasure to have this meeting and we shall end it with a note of

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thanks to everyone. Have a good day.
4. Email to team
To: Attendees of the meeting
Cc: CEO (Grow Management Consultant)
From: Operations Manager
Subject: DRAFT: Meeting outcomes (Social Activities)
Date: 23 September 2019
Dear colleagues and my beloved teams,
As is the meeting discussed, we will have decided on the following activities and their
time, location and budget.
Activity Time Location Budget
Speaking sessions on different
topics to be selected weekly
from teams along with fun
activities like singing, dance
or trending challenges.
1st, 2nd and 4th
Friday of every
month, 2 PM. In
case of urgent
changes, the
activity will be
done on the
consecutive
Saturday or next
easy days.
Subjective:
Office floors,
Ground, Charity
homes or rented
places.
$500
Visiting old age home,
orphanage and challenged
schools
3rd Friday of
every month.
Homes and
schools
$500 +
funds
collected
I am asking everyone to put up his or her valuable comments and questions if any and I
will be correcting the mail once I receive the confirmation. I will modify the fresh copy
and send as soon as possible.

7LEADERSHIP AND MANAGEMENT
Thanks & Regards,
Operations Manager
Grow Management Consultants
5. Revised email
To: Attendees of the meeting
Cc: CEO (Grow Management Consultant)
From: Operations Manager
Subject: REVISED: Meeting outcomes (Social Activities)
Date: 25 September 2019
Dear colleagues and my beloved teams,
Having received confirmation from all of you, we are finalising with the discussed
objectives and identified ideas for conducting social activity engagement at our workplace
with effect from the upcoming month of this year.
Activity Time Location Budget
Speaking sessions (topics to
be chosen by teams)
1st, 2nd and 4th
Friday of every
month, 2 PM.
Subjective:
Office floors,
Ground, Charity
homes or rented
places.
$500
Visiting old age home,
orphanage and challenged
schools
3rd Friday of
every month.
Homes and
schools
$500 +
funds
collected
P.S. In case of urgent changes, the activity will be done on the consecutive Saturday
or next easy days.
I hope we shall be able to accomplish our policy motive and build a good communication
environment in the company.
Thanks & Regards,
Operations Manager

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Grow Management Consultants

9LEADERSHIP AND MANAGEMENT
Reference
Bird, A., & Mendenhall, M. E. (2016). From cross-cultural management to global leadership:
Evolution and adaptation. Journal of World Business, 51(1), 115-126.
Donate, M. J., & de Pablo, J. D. S. (2015). The role of knowledge-oriented leadership in
knowledge management practices and innovation. Journal of Business Research, 68(2),
360-370.
Ghasabeh, M. S., Soosay, C., & Reaiche, C. (2015). The emerging role of transformational
leadership. The Journal of Developing Areas, 49(6), 459-467.
Koryak, O., Mole, K. F., Lockett, A., Hayton, J. C., Ucbasaran, D., & Hodgkinson, G. P. (2015).
Entrepreneurial leadership, capabilities and firm growth. International Small Business
Journal, 33(1), 89-105.
Shin, Y., Sung, S. Y., Choi, J. N., & Kim, M. S. (2015). Top management ethical leadership and
firm performance: Mediating role of ethical and procedural justice climate. Journal of
Business Ethics, 129(1), 43-57.
Tews, M. J., Michel, J., Xu, S., & Drost, A. J. (2015). Workplace fun matters… but what
else?. Employee Relations, 37(2), 248-267.