Project Management Report: Modern Sports Building at Solent University

This project management report details the construction of a modern sports building at Southampton Solent University. It begins with an overview of the university's background and the project's objectives, which include the development of the sports building and its impact on communication and operational efficiency. The report defines the project scope, differentiating between in-scope and out-of-scope items, and outlines the Prince2 project management framework, including initiation, planning, construction, and finalizing phases. A detailed project schedule, incorporating various construction activities, is presented. The report further explores sustainability considerations, reviews the management structure, procurement routes, and contract types, and briefly touches on the use of nD visualization in project management. It concludes with an analysis of potential risks and their management, change control, and a comprehensive conclusion.

Running head: PROJECT MANGEMENT REPORT
Project Management Report
Name of the Student:
Student ID:
Name of the University:
Author’s note:

1PROJECT MANGEMENT REPORT
Table of Contents
Introduction......................................................................................................................................2
Organization Background................................................................................................................2
Project Overview.............................................................................................................................3
Project Scope...................................................................................................................................4
Project Management Framework.....................................................................................................5
Sustainability Considerations........................................................................................................10
Review of management structure, procurement route and type of Contract.................................11
Use of nD visualisation in project management............................................................................12
Potential risks and their management............................................................................................13
Control of changes in the project...................................................................................................17
Conclusion.....................................................................................................................................18
References......................................................................................................................................20

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Introduction
The role of the project management holds an integral part in the deployment of
construction project management and the alignment of the construction activities (Burtonshaw-
Gunn 2017). The construction of the buildings has been in large use for the deployment of the
improved functional and operational development. The alignment of the activities of the
construction management was done for ensuring that the organization had been able to align with
the goals and objectives of the project.
The following assignment is a project management report for the project of “Modern
Sports Building at Southampton Solent University” and it would show the processes of the
construction of the building for the university. The building development for sports department
would be helpful for the management of the improved communication in the organization. The
alignment of the operations had implied for the ease of construction of the buildings and the
report involves the overview of the project, organization background, project management
framework, considerations for the sustainable practices, and the risk control implementation.
Organization Background
Southampton Solent University is a British University that had been providing education
based on the industry and they had been providing education based on the expertise required by
the student. The main pillar of strengths for the Southampton Solent University is their first class
facilities and equipments. They believe in use of improved technology and best equipments for
providing education to the students. The improved education system for Southampton Solent
University is dependent on industry led curriculums, skilled teachers, and personalized support
staff. The study area in the university is not only dependent on the books and journals but also

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dependent on media studies, communication, and sports and engineering. The university works
internationally and the university’s campus and six residences are all located at the heart of
Southampton Solent University. The building development for sports department would be
helpful for the management of the improved communication in the organization.
Project Overview
The project of “Modern Sports Building at Southampton Solent University” is developed
for the construction of the modern sports building with all the facilities at Southampton Solent
University. The construction of the building would involve the use of the project management
principles and operations. The building development for the sports department would allow the
formation of the effective construction of the operations. The development of the building was
helpful for the alignment of the successive project management and formation of the operations
and development of the integration management (Saunders et al. 2017). The project plan
development, construction of the building, installation of the equipments, and alignment of the
final project documentation. The development of the modern sports building is the primary
deliverable for the project of Modern Sports Building at Southampton Solent University. The
alignment of the operations was helpful for the management of the construction of the modern
building for sports department of Southampton (Sears et al. 2015). The project is deployed for
the alignment of the construction activities and the construction of the sports building for the
university.
Project Scope
The scope of the project of Modern Sports Building at Southampton Solent University
would involve the management of the operations and the deployment of the operations for the

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management of the successive development operations (Walker 2015). The project scope can be
divided into in scope and out of scope items for the project and they have been pointed out
below,
In scope: The in-scope items of the project are those factors that have direct connection
with the implication and final deliverable of the project. The project plan development,
construction of the building, installation of the equipments, and alignment of the final project
documentation (Harrison and Lock 2017). The development of the modern sports building is the
primary deliverable for the project of Modern Sports Building at Southampton Solent University.
The in scope of the project also includes the monitoring and controlling of the project activities
and the implementation of the risk assessment plan.
Out of scope: The out of scope items of the project are the factors having no direct
impact on the operations of the project and they would not form any impact on the operations of
the project. The out of scope items of the project are the transportation requirements of materials,
supply of the raw materials, and the contractor’s work are not a part of the project (Demirkesen
and Ozorhon 2017). All these activities are not included in the project work scope for the project
of Modern Sports Building at Southampton Solent University.
Project Management Framework
The construction projects comprise of a number of activities and operations but they can
be managed with the help of implication of a project management framework (Saunders et al.
2017). Prince2 is the advanced project management framework that would be helpful for the
continuation of the project of Modern Sports Building at Southampton Solent University. The
Prince2 project management framework would form the project in 4 phases namely initiation,

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planning, construction, finalizing. The most specific benefit of using the Prince2 methodology is
that it allows each of the crucial outcomes of construction to be tester before it is completed
(Lock 2017). The phases of project management framework have been explained below,
Initiating: The initiation phase of the project of Modern Sports Building at Southampton
Solent University comprise of analysis of requirements, project initiation documentation, charter
documents are made, tender documentation, submission of the documents, and reviewed and
sign off. The phase is characterized by the initial analysis of the requirements for forming the
various documentation like initial, charter, and tender documents (Mir and Pinnington 2014).
The initiating phase is aligned for the deployment of the activities of initiating the project and it
is formative in nature. The development of the modern sports building construction at the
university is formed for aligning the utilization of the activities.
Planning: The planning phase is developed for the outlining of the activities and the
development of a framework programme that would be helpful in completing the project
(Martínez-Rojas, Marín and Vila 2015). The plan phase consists of the activities like selection of
plan outline, analysis of constructional activities, listing the critical tasks of project, completing
the project plan, and plan approval. The completion of all these phases would result in forming
the final project plan. The plan phase for the modern sports building construction at the
university would help in forming the activities that are helpful for forming the alignment of the
operations.
Constructing: The constructing is the major phase of the project management
framework and it would form the deployment of the successive and operative development
operations. The building construction requires the development of the site, infrastructure, interior

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works, and exterior works (Alomari, Gambatese and Olsen 2016). The earthworks in this phase
involve level definitions, excavation of ground, natural ground level to cut up level, lying of geo-
textile, proof rolling and testing, and concrete slab finishing. The site preparation involves
imported fill, slope cutting, compacting fill, and drainage formation. The construction of the
modern building is aligned with several activities and forming the deployment of the activities so
that the building construction would be aligned for the completion of the project activities.
Finalizing: The finalizing is the final part of the project and it marks the completion of
the project. The final documentation is followed by remediation works, validation testing,
cladding, design loads, and site inspection (Turner 2016). The final inspection and approval of
the project is based for the alignment of the modern sports building construction at the
university. The implication of the operations would be based for the alignment of the successive
alignment of the operations.
Figure 1: 4 Stages of Project Management
(Source: Kim et al. 2016, pp-105)
Hence, the project plan for the project would follow the Prince2 methodology and
comprise of the four parts as explained above. The initiation phase of the project of Modern
Sports Building at Southampton Solent University comprise of analysis of requirements, project

7PROJECT MANGEMENT REPORT
initiation documentation, charter documents are made, tender documentation, submission of the
documents, and reviewed and sign off. The planning phase is developed for the outlining of the
activities and the development of a framework programme that would be helpful in completing
the project. The constructing is the major phase of the project management framework and it
comprises of earthworks like level definitions, excavation of ground, natural ground level to cut
up level, lying of geo-textile, proof rolling and testing, and concrete slab finishing, site
preparation like imported fill, slope cutting, compacting fill, and drainage formation, and
structural development like foundations are laid, basement retaining wall, ground slab, sports
hall superstructure, car park superstructure, and tower superstructure. The finalizing of the
project involves the remediation works, validation testing, cladding, design loads, and site
inspection. The schedule plan for the project of “Modern Sports Building at Southampton Solent
University” is given below,
WBS Task Name Duration Start Finish Predecessors
0 Modern Sports Building at Southampton
Solent University
140
days
Mon
4/2/18
Fri
10/12/18
1 Initiation 20 days Mon
4/2/18 Fri 4/27/18
1.1 Analysis of requirements 4 days Mon 4/2/18 Thu 4/5/18
1.2 Project Initiation Documentation 5 days Fri 4/6/18 Thu
4/12/18 2
1.3 Charter Documents are made 5 days Fri 4/13/18 Thu
4/19/18 3
1.4 Tender Documentation 4 days Fri 4/20/18 Wed
4/25/18 4
1.5 Submission of the documents 1 day Thu
4/26/18
Thu
4/26/18 5
1.6 Reviewed and Sign off 1 day Fri 4/27/18 Fri 4/27/18 6

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2 Planning 17 days Mon
4/30/18
Tue
5/22/18
2.1 Selection of plan outline 2 days Mon
4/30/18 Tue 5/1/18 7
2.2 Analysis of Constructional Activities 4 days Wed 5/2/18 Mon 5/7/18 9
2.3 Listing the critical tasks of project 4 days Tue 5/8/18 Fri 5/11/18 10
2.4 Completing the project plan 6 days Mon
5/14/18
Mon
5/21/18 11
2.5 Plan Approval 1 day Tue
5/22/18 Tue 5/22/18 12
3 Construction Activities 98 days Wed
5/23/18 Fri 10/5/18
3.1 Remediation works 4 days Wed
5/23/18
Mon
5/28/18 13
3.2 Validation Testing 5 days Tue
5/29/18 Mon 6/4/18 15
3.3 Earthworks 26 days Tue 6/5/18 Tue
7/10/18
3.3.1 Level Definitions 3 days Tue 6/5/18 Thu 6/7/18 16
3.3.2 Excavation of ground 5 days Fri 6/8/18 Thu
6/14/18 18
3.3.3 Natural ground level to cut up level 4 days Fri 6/15/18 Wed
6/20/18 19
3.3.4 Laying of Geo-textile 4 days Thu
6/21/18 Tue 6/26/18 20
3.3.5 Proof rolling and testing 6 days Wed
6/27/18 Wed 7/4/18 21
3.3.6 Concrete Slab Finishing 4 days Thu 7/5/18 Tue 7/10/18 22
3.4 Site Preparation 14 days Wed
7/11/18
Mon
7/30/18

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3.4.1 Imported Fill 3 days Wed
7/11/18 Fri 7/13/18 23
3.4.2 Slope Cutting 4 days Mon
7/16/18
Thu
7/19/18 25
3.4.3 Compacting Fill 3 days Fri 7/20/18 Tue 7/24/18 26
3.4.4 Drainage Formation 4 days Wed
7/25/18
Mon
7/30/18 27
3.5 Structural Development 38 days Tue
7/31/18
Thu
9/20/18
3.5.1 Foundations are laid 4 days Tue
7/31/18 Fri 8/3/18 28
3.5.2 Basement Retaining Wall 5 days Mon 8/6/18 Fri 8/10/18 30
3.5.3 Ground Slab 4 days Mon
8/13/18
Thu
8/16/18 31
3.5.4 Sports hall superstructure 10 days Fri 8/17/18 Thu
8/30/18 32
3.5.5 Car park superstructure 8 days Fri 8/31/18 Tue 9/11/18 33
3.5.6 Tower Superstructure 7 days Wed
9/12/18
Thu
9/20/18 34
3.6 Cladding 6 days Fri 9/21/18 Fri 9/28/18 35
3.7 Design Loads 5 days Mon
10/1/18 Fri 10/5/18 36
4 Site Inspection 4 days Mon
10/8/18
Thu
10/11/18 37
5 Project Closure 1 day Fri
10/12/18
Fri
10/12/18 38
Table 1: Project Schedule Plan
(Source: Created by the author)
Sustainability Considerations

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The sustainable practices have been in use since the advent of Corporate Social
Responsibilities and it signifies the deployment of the processes relevant to all scale industries
keeping intact the designers, contractors, and supply of materials (Alias et al. 2014). The
sustainability considerations include environment, workplace, community, and marketplace.
These four are the major sustainability considerations of the project of Modern Sports Building
at Southampton Solent University.
Environment: The project of Modern Sports Building at Southampton Solent University
must consider the impact on the climatic conditions. The consideration of climatic conditions and
water management are crucial factor for the deployment of the sustainable development.
Workplace: The work place sustainability is implied for the developed for the
integration of the operations and the alignment of the operations and the alignment of the
successive development operations. The fair treatment of the staff, prevention of the
discrimination, and accessibility workplace for the corporate social responsibility are the major
factors of workplace sustainability.
Community: The community engagement on a social and global scale would be implied
for the deployment of the operations and the alignment of the successive development
integration. The creation of the job opportunity, training opportunities, and volunteering
development are the sustainable practices required for the project.
Implication of Sustainability: The achievement of sustainability is largely responsible
for the good BREEAM rating. The green development of operations would help in forming the
deployment of the successive operations. The green building development would be eased by the
alignment of the operations. The implementation of the activities is eased by the formation of the

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operations. The alignment of the sustainability could be implemented by green programs like
TDM study, energy tech study, water sewage study, and open space study. The use of TDM
methods is implied for forming the quality maintenance of the operations for building
development.
Review of management structure, procurement route and type of Contract
The management structure of the project is largely dependent on the operations of the
deployment management and the alignment of the improved functional development model. The
management structure of the project is divided into Board Members (CEO, Directors),
Management Level (Manager, HR, Contractor, Project Manager), and Operational Level
(Workers, technician, operators, and other team members).
Figure 2: Management Structure
(Source: Grover and Froese 2016, pp-1287)

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The Design and Build type of procurement contract was used for the project of Modern
Sports Building at Southampton Solent University as it was construction project and the contract
involved both designing and building the alignment of the successive operation development.
The alignment of the activities would be helpful for forming the management of the contractor’s
proposal. The integration of the operations would be helpful for the appointing the 2 stage
tendering the quality assessment and competitive analysis. The inclination of the design build is
implied for forming the implication of the operations and it would be aligned with the operations.
Use of nD visualisation in project management
The implication of n-dimensional visualisation in project management of construction
projects would be helpful for the development of the improved project operations. The design
management and visual would be managed by the implication of the successive deployment of
the control strategy (Mok, Shen and Yang 2015). The multidimensional visualization of the
device would be helpful for the better evaluation of the designs. The implication of the multi
dimensional view would allow the designer to form the detailed evaluation of the constructions
diagrams. It would help in fixing the minor issues in the development of the construction
projects. The improvement of the tasks and the arrangement of the steady advancement model
would be executed for the administration of the activities. The execution of the particular
contract would be useful for the advancement of the particular activities. The issues in quality
can be of plan, material, hardware, or some other alternative. The quality issue would tend to
cause prevention in the development exercises. The outline administration and visual would be
overseen by the ramifications of the progressive sending of the control procedure. The
multidimensional representation of the gadget would be useful for the better assessment of the
plans. The ramifications of the multi dimensional view would enable the fashioner to frame the

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definite assessment of the developments outlines (Globerson 2017). It would help in settling the
minor issues in the improvement of the development ventures.
Tool Beneficial for project
BIM Building Information Management is implied for listing the alignment of the
operations and it would be formed for implementing the utilization of the
activities and it would be helpful for forming the utilization of the processes
for designing, construction, and management for the building of Modern
Sports Building at Southampton Solent University.
Revit Revit is a single application useful for the alignment of the activities for
forming the development of the operations. The useful implication of the
Revit would be helpful for aligning the utilization of the operations.
Potential risks and their management
Risk Assessment is the most crucial factor of analysis during the execution of the
construction project management (Jalal and Koosha 2015). The assessment of the risk factors
involves the identification of the potential risks and their impact on the project operations. The
project of Modern Sports Building at Southampton Solent University is a construction project
and the identified risks are resulted due to the implication of the construction activities. The
activities of construction would allow the formation of the operations and alignment of the
activities suitable for the management of the building construction (Heldman 2018). The various
risk factors of the project are,

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Shortage of materials: The raw materials are the most crucial factor for the construction
projects and the shortage of the materials would tend to form the major hindrance in the
construction project activities. The shortage of the materials would tend to form the impact on
the activities like layering the ground works, excavation operations, and making walls, roofs, and
structure. All these activities require materials like cement, concrete, bricks, stone, sand, and
clay. The building construction would be highly dependent on the raw materials used for the
construction of the project.
Quality Issues: The quality issues are another major factor that would form the impact in
the completion of the project. The quality issues of the project had been the major factor for
impacting the development of the final project outcome. The quality issues in the project would
result in forming the major problem for the project. The issues in quality can be of design,
material, equipment, or any other option. The quality issue would tend to cause hindrance in the
construction activities.
Equipment Failure: The failure of the equipments would tend to form the major issues
in the development of the operations. There are various equipments that are required for the
completion of the project operations. The alignment of the equipments for construction would
tend to form the management of the effective development model. The failure of the equipments
would tend to form the major issues in the completion of the construction activities.
Unskilled Labours: The issues of unskilled labours are a major factor that can form the
impact on the operations of the project. The slack in the number of skilled labours would cause
the delay in completion of the activities. The absence of skilled workers would also result in
causing the problem in the development of the operations for the project. Both presence of

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unskilled labours and absence of skilled workers have same impact in hindering the development
of the operations for the construction project.
Risk Factor Description Involved
Stakeholder
Likelihood Severity Rating
Shortage of
materials
The crude materials are the most
vital factor for the development
projects and the deficiency of the
materials would tend to shape the
real obstacle in the development
project exercises. The lack of the
materials would tend to frame the
effect on the exercises like
layering the preparations,
uncovering activities, and
making dividers, rooftops, and
structure.
Investor 4 2 8
Quality
Issues
The quality issues are another
central point that would shape
the effect in the finish of the task.
The quality issues of the
undertaking had been the main
consideration for affecting the
advancement of the last task
Contractor 2 3 6

16PROJECT MANGEMENT REPORT
result. The quality issues in the
undertaking would bring about
framing the real issue for the
task.
Equipment
Failure
The arrangement of the types of
gear for development would tend
to frame the administration of the
viable improvement display. The
disappointment of the types of
gear would tend to shape the real
issues in the finishing of the
development exercises.
Supplier 3 4 12
Unskilled
Labours
The issues of incompetent works
are a central point that can frame
the effect on the tasks of the
undertaking. The slack in the
quantity of gifted works would
cause the deferral in finishing of
the exercises. The nonattendance
of gifted labourers would
likewise bring about causing the
issue in the improvement of the
tasks for the undertaking.
Workers 1 1 1

17PROJECT MANGEMENT REPORT
Table 2: Risk Assessment Analysis
(Source: Budayan, Dikmen and Birgonul 2015, pp-102)
Risk management is the most effective method of analysing the factors of risk and
developing outcomes from the operation of the project (Kerzner 2017). The risk management
would involve the development of the risk identification process for the project of Modern Sports
Building at Southampton Solent University. The identification of the risk factors is the primary
factor that would form the base for development of the final risk assessment. The identification
of the factors of risk would tend to the management of the operations and alignment of the
operations. The risk identification is followed by the analysis of the risk factors and the
deployment of the formation of the operations. The impact of the risk on the various aspects of
the project is evaluated in the scenario of the implementation of the project. Some prevention and
mitigation methods are implied for the risk factors identified. The identified process is helpful
for developing and implementing some methods of risk mitigation method (Budayan, Dikmen
and Birgonul 2015). The method of risk mitigation is implied in the project for Modern Sports
Building at Southampton Solent University so that the identified risks of shortage of materials,
quality issues, equipment failure, and unskilled labours can be mitigated.
Control of changes in the project
The implication of the control management plan is helpful for the implication of the
changes in the project and the implication of the project of Modern Sports Building at
Southampton Solent University. According to Varajao et al. (2014), the control process is
dependent on 4 variables of contract management namely performance management, change
management, dispute management, and financial management. The control of the complex

18PROJECT MANGEMENT REPORT
activities would be done by aligning the performance analysis, developing the change
management, aligning dispute management, and most importantly financial score management.
Figure 3: Control Process
(Source: Grover and Froese 2016, pp-1232)
Conclusion
It can be concluded from the assignment that the role of the project management had held
an integral part in the deployment of construction project management and the alignment of the
construction activities. The assignment was a project management report for the project of
“Modern Sports Building at Southampton Solent University” and it had shown the processes of
the construction of the building for the university. The construction of the building had involved
the use of the project management principles and operations. The building development for the
sports department allowed the formation of the effective construction of the operations. The
study helped in understanding that the in-scope items of the project were project plan
development, construction of the building, installation of the equipments, and alignment of the
final project documentation while the out of scope items of the project are the transportation

19PROJECT MANGEMENT REPORT
requirements of materials, supply of the raw materials, and the contractor’s work are not a part of
the project.
The Prince2 project management framework had formed the project in 4 phases namely
initiation, planning, construction, finalizing. The sustainability considerations included
environment, workplace, community, and marketplace. These four are the major sustainability
considerations of the project of Modern Sports Building at Southampton Solent University. The
management structure of the project had been divided into Board Members (CEO, Directors),
Management Level (Manager, HR, Contractor, Project Manager), and Operational Level
(Workers, technician, operators, and other team members). The Fixed Price (FP) type of contract
was used for the project of Modern Sports Building at Southampton Solent University as it was
construction project and the implication of n-dimensional visualisation in project management of
construction projects was helpful for design management and visual control. The
multidimensional visualization of the device resulted in better evaluation of the designs. The
various risk factors of the project were shortage of materials, quality issues, equipment failure,
and unskilled labours. The controlling of the construction activities was implied with the help of
the establishing performance standards and goals, measuring actual performance, comparing
actual performance with standard performance, and evaluating the results.

20PROJECT MANGEMENT REPORT
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