SRM752 Advanced Project Management Plan: LC-01A Building Project

This document presents a comprehensive project management plan for the construction of a Learning Communities (LC-01A) building, utilizing various project management tools and techniques across the project lifecycle. It details the initiation phase, including the project charter with objectives, scope, deliverables, and milestones. The planning phase incorporates a Work Breakdown Structure (WBS), Gantt chart, critical path analysis, network diagram, stakeholder plan (including a stakeholder register), resource plan (with a RACI matrix), and a communication plan outlining meeting guidelines and communication mediums. Risk management is addressed through a risk register, and the procurement plan and budget plan are also included. The plan further outlines the execution, control (including a quality plan), and closure phases of the project. The assignment uses waterfall project management methodology for the LC-01A building project.

Table of Contents
Introduction................................................................................................................................2
Project life cycle.........................................................................................................................2
Project management methodology.............................................................................................2
Initiation phase...........................................................................................................................2
Project charter...................................................................................................................................2
Planning phase...........................................................................................................................3
Work Breakdown Structure...............................................................................................................3
Gantt chart.........................................................................................................................................4
Critical path.......................................................................................................................................6
Network diagram...............................................................................................................................8
Stakeholder plan................................................................................................................................8
Stakeholder register........................................................................................................................................9
Resource plan....................................................................................................................................9
RACI matrix...................................................................................................................................................9
Communication plan.......................................................................................................................11
Communication & Meeting Guidelines...........................................................................................11
Mediums.........................................................................................................................................12
Risk management............................................................................................................................12
Risk register..................................................................................................................................................12
Procurement plan............................................................................................................................15
Budget plan...................................................................................................................................................16
Execution phase.......................................................................................................................17
Control phase...........................................................................................................................18
Quality plan.....................................................................................................................................18
Closure phase...........................................................................................................................20
Conclusion...............................................................................................................................20
References................................................................................................................................21
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Introduction
The report aims at development of project management plan for Learning Communities (LC-
01A) building. It includes demonstration of project management tools and techniques in
various phases of the project lifecycle.
Project life cycle
The project lifecycle refers to four-stage process which is followed by all project managers to
complete the project. The proposed construction of Learning Communities (LC-01A)
building will go through following phases:
 Initiation – This stage includes project charter document.
 Planning - This stage includes project scope statement, work breakdown structure and
Gantt chart.
 Execution - This stage includes progress tracking and project status.
 Control - This stage includes goal tracking and budget tracking
 Closure - This stage includes project analysis and project report (Wrike, 2019).
Project management methodology
A methodology is a model which is followed by project managers for conducting, planning,
achieving and implementing the objectives of project. The construction of the proposed LC-
01A building shall be done in fixed phases and until current phase is completed, the next
stage cannot be started. Hence, waterfall project management methodology is best suited for
the proposed project. This model has various fixed phases and linear timeline. The model has
an advantage over other inexpensive methodologies by having a very small learning curve.
Initiation phase
Project charter
Business reason for project – The construction of LC-01A building shall provide a platform
where all the attendees can learn different skills as per their area of interest.
Project objectives – The key objectives of the proposed project are to construct a LC-01A
building for a capacity of 6000 with 10% contingency.
Project scope – The scope of the project includes following items:
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 Resource recruitment
 Purchase construction material
 Procure safety and health measures for the involved resources
 Frame quality metrics for the building
The scope does not include following items:
 Marketing of the building
 Inauguration of the building for the users
Deliverables – Following are key deliverables of the project:
 Contract sign-off
 Budget estimation
 Building design sign-off
 Award contract
Milestones - Following are key milestones of the project:
Milestone name Start Finish
Milestone 1: Project charter Tue 11-06-19 Tue 11-06-19
Milestone 2: Project plan Fri 28-06-19 Fri 28-06-19
Milestone 3: Building pre-launch Tue 10-09-19 Tue 10-09-19
Milestone 4: Tracking report Mon 23-09-19 Mon 23-09-19
Milestone 4: Closure report Tue 01-10-19 Tue 01-10-19
Planning phase
Work Breakdown Structure – It is one of the project management tools and techniques
where in entire project is broken down into smaller manageable tasks. WBS helped in budget
allocation as the project budget can be allocated to its top level and individual department
budget can be calculated quickly. It is also used for identification of project risks. Also,
when the project is behind the schedule, it will help in identifying the key deliverables which
are impacted by the late deliveries.
WBS Task Name
0 Building construction
1 Project initiation
1.1 Create project charter
1.2 Finalize project charter
1.3 Sign-off
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1.4 Milestone 1: Project charter
2 Project planning
2.1 Hire contractor and sub-contractor
2.2 Create building design
2.3 Estimate material requirement
2.4 Estimate budget
2.5 Finalize health safety requirements
2.6 Create project plan
2.7 Milestone 2: Project plan
3 Project execution
3.1 Order construction material
3.2 Receive construction material
3.3 Building construction
3.4 Painting
3.5 Install electricity
3.6 Milestone 3: Building pre-launch
4 Project monitoring
4.1 Conduct quality check
4.2 Track deliverables
4.3 Milestone 4: Tracking report
5 Project closure
5.1 Release resources
5.2 Document lesson learnt
5.3 Milestone 4: Closure report
Gantt chart
Gantt chart is one of the project management tools which represent the project in the form of
horizontal bar chart over time (Weil and Maher, 2005).
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Critical path
It is a project management technique for identifying critical and non-critical tasks to avoid
timeline related issues. The proposed project has following critical activities:
 Create project charter
 Finalize project charter
 Sign-off
 Hire contractor and sub-contractor
 Create building design
 Estimate material requirement
 Estimate budget
 Finalize health safety requirements
 Create project plan
 Order construction material
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 Receive construction material
 Building construction
 Painting
 Install electricity
 Conduct quality check
 Track deliverables
 Release resources
 Document lesson learnt
Figure 1: Critical path
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Network diagram
This project management tool helps in depicting the tasks, dependencies and critical path of
the project graphically (Tinnirello, 2012).
Figure 2: Network diagram
Stakeholder plan
It is the process of developing a strategy to engage stakeholders throughout the project. The
LC-01A building project has following stakeholders:
 LC-01A owner
 LC-01A sponsor
 Project manager
 Design architect
 Contractor
 Laborers
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Stakeholder register
A stakeholder register is a project manage tool which includes data regarding the
stakeholders of the project and it helps in identifying the involving stakeholders of the
project.
Stakeholder
name
Roles and
responsibilities
Influence
level
Contributio
n level
Interest
level
Stakeholder
type
LC-01A
owner
Responsible for
providing
concept of the
project
High Moderate High External
LC-01A
sponsor
Responsible for
providing
funding of the
project
High Moderate High External
Project
manager
Responsible for
managing
activities of the
project
High High High Internal
Design
architect
Responsible for
creating
designs of the
building
Moderate High High Internal
Contractor Responsible for
constructing
building
Moderate High High Internal
Laborers Responsible for
constructing
building
Low High High Internal
Resource plan
RACI matrix
It is a project management tool which shows which resource is (Holmes, 2002):
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 Responsible
 Accountable
 Consulted
 Informed for respective tasks.
Task Name PM PS AR HRM QM CO
Create project charter RACI I I I I I
Finalize project charter RACI I I I I I
Sign-off ACI R I I I I
Hire contractor and sub-
contractor
RACI I I I I I
Create building design ACI I R I I I
Estimate material requirement RACI I I R I I
Estimate budget ACI I I R I I
Finalize health safety
requirements
RACI I I I R I
Create project plan RACI I I I I I
Order construction material RACI I I R I I
Receive construction material RACI I I I I I
Building construction ACI I I I I R
Painting ACI I I I I R
Install electricity ACI I I I I R
Conduct quality check ACI I I I R I
Track deliverables RACI I I I I I
Release resources RACI I I I I I
Document lesson learnt RACI I I I I I
WBS Task Name Resource Names
0 Building construction
1 Project initiation
1.1 Create project charter Project Manager
1.2 Finalize project charter Project Manager
1.3 Sign-off Project Sponsor
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1.4 Milestone 1: Project charter
2 Project planning
2.1 Hire contractor and sub-contractor Project Manager
2.2 Create building design Architect
2.3 Estimate material requirement Project Manager, HR Manager
2.4 Estimate budget HR Manager
2.5 Finalize health safety requirements Project Manager, Quality Manager
2.6 Create project plan Project Manager
2.7 Milestone 2: Project plan
3 Project execution
3.1 Order construction material HR Manager, Project Manager
3.2 Receive construction material Project Manager
3.3 Building construction Contractor, Construction material [1]
3.4 Painting Contractor, Painting [1]
3.5 Install electricity Contractor
3.6 Milestone 3: Building pre-launch
4 Project monitoring
4.1 Conduct quality check Quality Manager
4.2 Track deliverables Project Manager
4.3 Milestone 4: Tracking report
5 Project closure
5.1 Release resources Project Manager
5.2 Document lesson learnt Project Manager
5.3 Milestone 4: Closure report
Communication plan
Communication & Meeting Guidelines
 Project Management board would need to facilitate all kinds of external and internal
meetings.
 The invitations would needs to be sent before the availability has been checked for all
members in the group.
 The members would need to send a prior acknowledgement for invitations.
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 The invitations would need to be sent before the availability for all members has been
checked.
 The members would need to show enthusiasm and zeal for the meetings.
 Usage of polite tone is a must and needs to be maintained throughout the meeting.
Mediums
 Emails: Emails being the common method of communication, it shall be used for
communication by both external and internal members.
 Instant messages: Instant messages would also be exchanged internally for a prompt
responses.
 Sharepoint location: The location in the sharepoint would be used to upload
documentations, reports and files.
 Social Media: Social media channels would also be used to share important messages
and announcements for external stakeholders and PR agencies.
 Face-to-Face: The members of the project would also be interacting with each other
personally in boardrooms.
Risk management
Risk register
It is a project management tool used for documentation and management of the project risks.
Risk/Responsibility Potential Causes Potential Responses Severity
Chief Financial
Officer (Budget
Overrun)
- Scope Creep in
the project
- Materials price
increase
- Defining
obstacles in the
planning.
- Meeting with the
team and including
budget reviews
which needs to be
done at every
lifecycle of the given
project.
- Budget risk should
be minimized so as
to plan for
contingencies.
- Schedule
maintenance for an
Extreme (16)
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