Business Information Systems Report: Security Solution Limited

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MITS4001
Business Information Systems
Assignment
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Contents
Introduction......................................................................................................................................2
Q1....................................................................................................................................................3
Q2....................................................................................................................................................5
Q3....................................................................................................................................................7
Q4....................................................................................................................................................9
Bibliography..................................................................................................................................11
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Introduction
This report gives a detailed description of the working of Security Solution Limited (SSL) and
it gives the analysis and investment report of Information System and Information Technology
System.
SSL provides the services that include:
 Transport with security to transfer cash, cheques and other valued items between the
business sites and banks or between two parties.
 Security Services for businesses that includes security guards (With shifts), analysis, Set up
of protection devices and normal safety sweeps of enterprise premises.
 Local Security services that include the analysis of internal security needs and set up
suitable security strategies.
The Headquarters of SSL is in Milton Keynes, Buckinghamshire. There are four discrete
divisions of SSL
 The Private_Transport_Division (PDT).
 The Business_Security_Division (BSD).
 The Domestic_Security_Division (DSD).
 The Home_Office_Service_Division (HOSD).
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Q1
Analysis of SSL over Information System
The circulation of information and is carried out by using the Information System between:
1.1 Offices and divisions.
2.1 Different Divisions.
3.1 Division and Headquarters.
Important under-asset in Information system has destined that the divisional areas can only send
the papers in hard form.
The information system in the Private_Transport_Division is managed by an ex-cop who is not
an IT specialist although he gained some experience while working in force and he had made
judicious use of consultant support since his appointment. But the job casting for new and
renewed contracts is performed manually so in this area a new Information system would be
useful.
The information system in the Business_Security_Division is quite well managed now better
than before because it is supervised by a young graduate of Business computing who is recently
replaced by a senior accountant.
The division that deals with the security of houses and other local security purposes have no
Information System and ultimately there is no staff in this division specially hired for
Information System.
In Home_Office_Service_Division, the financial and management accounting information is
sent to the SSL’s headquarters in hard copy. Information System in this specified division does
not exist but on the other hand, this division possesses a best Information Technology system
among all the divisions.
Evaluation of Information system in SSL
The Evaluation of Information system of Security Services Limited (SSL) shows that the
headquarters and division have one-of-a-kind styles of Information structures and a number of
the divisions don’t actually have the Information system. Some Divisions have good quality
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Information System while others have weak Information System. There was no connection
between the regional offices and divisional offices were not linked with the H.Q. over the
Information System. Also, the costumes were not linked with the Security services system
The investment should be made to make a new Information system that does concealments over
all the complications and gives extreme productivity.
The information system should fulfil at least the following recommendations:
 There should be a single Information system.
 All the regional offices, divisional offices and the headquarters must be linked to this single
Information System. And consequently, all the officers either they belong to regional office,
divisional office or headquarters might have access to all the latest information’s.
 The corresponding persons from each office should have access to information system to
acquire any kind of information.
 The customers should have limited access to the information system so that they may check
about the portfolio of company, services they offer and contact information etc.
These techniques should be made to make Information system desirable, work efficient and user-
friendly.
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Q2
Construction of new Information system strategy
Since, all the regional, divisional and headquarters do not possess the coherent Information
System strategy. So, it's far now the need of the organization that a brand-new Information
System should be launched that assures the comprehensibility in the whole Security Services
Limited (SSL). The new Information System strategy will give permission to some specific
persons working in SSL to access the Information System, update information’s and will be able
to make amendments in the specific information.
Every division or regional office have their own Information System and that is not coherent
with others so the Information System must be one that covers all the offices either they are
regional or divisional or even at headquarters. All kind of data, info and statistics could be sent
and spread throughout all the offices of regional, divisional and headquarters, With the help of
this new Information System. The Information System does not allow its customers to have
access to the company’s information but now the new Information System comprising of this
unique and new feature that Will give permission to the customers to have restricted access so
that the clients may additionally know the latest news and new offers or packages offered by the
company.
Merits of Using new Information System in SSL
The new Information System is proved to be properly ordered, ready and expert and while
examined within the subject. By doing the evaluation between new Information System and old
Information System we conclude that following
the advantages of using the latest Information System over vintage
Information System is as follows:
1. All of the offices (regional, divisional and headquarters) are linked to a solo Information
System through WAN network.
2. Any update about the company (Security Services Limited) or any new package or offer can
be circulated to all of the offices through this new Information System.
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3. Some Specific Officers working in Security Solutions Limited (SSL) can make changes in
the new Information System as per requirements if those specific officers have access to the
admin portal of new Information System.
4. New Information System has a unique feature that will give users limited access to the
system through which they would know the new offers, rules & regulations and guidelines
and other term and conditions of Security Solutions Limited that they follow.
5. New Information System will give the detailed information of vehicles and duty shift (day
and night) of guards to the specified personals working at Security Solutions Limited
(SSL).
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Q3
Analysis of Investment over IS and IT in SSL
Although the company Security Solutions Limited (SSL) do have their own Information
System (Lara Khansa, 2009) and Information Technology System both of the systems aren't up
to the mark and both are less effective and less consistent. There are multiple elements of much
less effective and much less consistency. Some of these factors are that, the Information System
(Willcocks, 1996) and Information Technology System both are being managed by the
individuals who are either not specialist in IS or IT and even they do not own the graduation
degree related to this field.
Even though in some divisions, both of those systems are nicely prepared, running professionally
and are being managed via the Information Technology professional and Information System
(P.Wessels, 2003) expert individual but if we take a look at the standard’s IS and IT devices of
Security Solutions Limited (SSL) then we got here to the supposition that there are a few zones
in both (Information System and Information Technology) Systems where an excellent outlay
should be made.
Effect of Business Process Re-engineering tool on SSL
The capability of the data machine and statistics generation gadget could be maximized via the
usage of the Business Process Re-engineering (keen, 2006) approach. If this technique is nicely
used then it might be of an excellent gain as it will make an increase inside the output. But this is
not an easy venture to perform motive now and again it entails imposing alternate in an
organization and certainly changing something that people are used to and growing something
new. And that’s now not a flat undertaking. Usually, it entails the assessment of corporation
workflows, finding techniques which can be inefficient or unproductive and figuring out
strategies to dispose of them or exchange them.
For the implementation of Business Process Re-engineering, first find that either the changes are
required or not, within the Security Solutions Limited (SSL). Business Process Reengineering
is a dramatic change initiative that consists of five principal steps that managers want to take:
 Relocate agency values on customer desires.
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 Usually, the alterations are made on the basis of the previous data and information.
 Reorder an enterprise into pass-practical businesses with stop-to-give up responsibility for a
device.
 The problems of every character and the issues of easy enterprise need to be reevaluated.
 This technique of Business Process Re-engineering is implemented on each and every
department of Security Solution Limited (SSL).
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Q4
Recent Position of IS Function inside SSL
For each of the four divisions of Security Solutions Limited (SSL), there is a separate
Information System and is diverse from the others. And the Information System of all the four-
division work differently and all of them have different rules and regulation and the SOPs
(Standers Operating Procedure) also vary depending upon the division.
In the first division which is Private Transport Division, the Information System exist but not
that well organized and efficient and is being managed by a former police force officer who has
acquired some knowledge and experience in business computing during his stay at Police Force
and is not qualified in this field.
The division that ensures protection of diverse organizations has the most systematically, well
organized Information System and is running in an efficient and resourceful manner. The
Information System is this division is being supervised by a young man who is graduate in
business computing and is recently replaced by an old man who a much senior and also, he was a
senior accountant.
The division that deals with the security of houses and other local security purposes have no
Information System and ultimately there is no staff in this division specially hired for
Information System.
The security of living areas and places of work are ensured by such a division where the
documents are dispatched and obtained manually because of the unavailability of Information
System.
Best Locations for IT Forthcoming Services
Security Services Limited SSL is the use of the Information Technology System for pleasing all
of its obligations. Each department has its very own Information System and which could get
admission to by way of the specified persons only. But the department that offers with the
security of houses and workplaces have nice Information Technology System amongst all of the
other divisions. If we check the laptop segment of Security Services Limited SSL then we came
to understand that this division is first-rate in this regard. The An individual was hired who is
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now a manager is supervising this Information System, who has twin knowledge i.e. Each in
economic and Information Technology and there are simplest one analyst and one programmer
on this department.
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Bibliography
keen, P. G. (2006). The Process Edge: Creating Valure Where it Counts . Harvard Buisness
School Press.
Lara Khansa, D. L. (2009, November ). Quantifying the Benifits of Investing in Information
Security . Communications of the ACM, pp. 113-117.
P.Wessels. (2003, June). Justifying the Investment in Information System .
Willcocks, L. (1996). Investing in Information System .
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