Project Scope and Time Management: St. Dismas Medical Center Analysis

This report provides a comprehensive analysis of project scope and time management strategies implemented at St. Dismas Medical Center, an urban nonprofit hospital facing declining admissions. The project aims to refurbish the medical center to improve its functionality and operational efficiency. The report details the project's goals, objectives, and a project scope statement that outlines key aspects of the building construction and service offerings. A work breakdown structure is presented, dividing tasks among team members, and a detailed project schedule, including a Gantt chart, outlines the timeline for various project phases such as construction, legal requirements, marketing, and project closure. The report also includes a project network diagram for planning and tracking the project's progress. The conclusion emphasizes the importance of adhering to the project plan to achieve the desired outcomes, including financial returns and improved patient care. References to relevant project management literature are also provided.

Running head: PROJECT SCOPE AND TIME MANAGEMENT:
(Part B) Project Scope and Time Management: Case Study of St. Dismas Medical Center
Name of the student:
Name of the university:

1PROJECT SCOPE AND TIME MANAGEMENT:
Table of Contents
Introduction......................................................................................................................................2
1. Project goal and objectives..........................................................................................................2
1.1Goal.........................................................................................................................................2
1.2 Objectives..............................................................................................................................2
2. Project scope statement................................................................................................................3
3. Work breakdown structure..........................................................................................................3
4. Project schedule...........................................................................................................................4
5. Project network diagram..............................................................................................................9
Conclusion.....................................................................................................................................10
References......................................................................................................................................10

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Introduction
This project depicts the necessity of implementing proper scope and time management
approaches in St. Dismas Medical Centre, an urban nonprofit hospital which is facing significant
decline in their admission. In the year of 1999, an advanced planning has been held to identify all
the future opportunities. However, in order to gain success from the developed approaches the
two main areas where the developers need to focus are time management and scope
management. The goal and objectives of the project including the project scope statement are
also elaborated in this report. Apart from this, in order to minimize the workload from the project
resources they have developed a Work Breakdown Structure to segment the broad task into parts.
For successful accomplishment of the project a proper schedule should be developed that is also
elaborated in this report.
1. Project goal and objectives
1.1Goal
St. Dismas Medical Centre is currently facing major issues in their admission rate, in
order to gain measurable profit from the competitive market, the company is willing to make
refurbishment rather renovation of their building. The goal of the project is to bring functional
and operational changes in their medical centre. It is expected that, if all of these activities are
completed accordingly then, it will meet the assumptions and expected outcomes.
1.2 Objectives
The objectives for this particular project are as follows:

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 To refurbish the office building within estimated time and budget
 To investigate requirements as well as timing for the applications with the Dept.
of health for opening facility
 To investigate the software and other technology requirements for the residents
2. Project scope statement
St. Dismas is assisting the living facility project for the medical centre. It is necessary for
the project developer to focus on different aspects of building constructions. However, the
project should be completed within estimated time and budget as well. Through conducting
proper market survey, the project developer should consider all different crucial components. For
this particular project the scopes are as follows:
 The List of new services to be served by the company will be analyzed and
examined
 The project team will identify the different options those are necessary to
facilitate the construction project
 For determining the level of medical requirements, the medical directors will
design the assessment tools
 The social activities for the residents are prepared by the therapy manager
 Another scope for this project is to research on long term caring insurance
requirements

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3. Work breakdown structure
In order to implement this particular project, a project team is prepared and based on the
skills and knowledge tasks are assigned to the members. It is necessary for the project team
members to serve their allotted job roles and responsibilities according to the requirements. The
work Breakdown for this project is given below:

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Figure 1: Work Breakdown Structure for St. Dismas Medical Center project
(Source: Created by author)

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4. Project schedule
The chief Finance Officer (CFO), Chief Legal Council (CLC), marketing Vice President
(VP) and the construction project manager every individual has represented the project plan.
However, according to the project background an accurate project plan is needed to be prepared.
In order to complete the project, the manager is responsible to develop a project schedule which
defines the tasks and its respective time duration that is required to complete that particular
activity. The resources associated to the project include: CFO, VP, Legal, project manager, HR
are again responsible to complete individual those individual task within the estimated budget
and time as well. The schedule developed for this project is demonstrated below:
Task Name Duration Start Finish
Schedule for the construction project 438 days Thu 3/1/18 Mon 11/4/19
Project initiation 84 days Thu 3/1/18 Tue 6/26/18
Construction & Furnishing 2 days Thu 3/1/18 Fri 3/2/18
Facility construction 3 days Mon 3/5/18 Wed 3/7/18
Foundation & excavation (basement/1st floor
slab) 9 days Thu 3/8/18 Tue 3/20/18
Structure (steel/framing) 5 days Wed 3/21/18 Tue 3/27/18
Interiors (drywall/ceiling/flooring/case goods) 8 days Wed 3/28/18 Fri 4/6/18
(light assisted) units ready to prepare for
occupancy 7 days Mon 4/9/18 Tue 4/17/18
First 45 units ready for residents 8 days Wed 4/18/18 Fri 4/27/18
Remaining 57 units (light & heavy) ready to
prepare for occupancy 4 days Mon 4/30/18 Thu 5/3/18
Construction complete 5 days Fri 5/4/18 Thu 5/10/18
residential planning 6 days Fri 5/11/18 Fri 5/18/18
Building ready for residents 9 days Fri 5/11/18 Wed 5/23/18

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Legal and Licensing Requirements 5 days Thu 5/24/18 Wed 5/30/18
Research licensing requirements for residential
care facility 8 days Thu 5/31/18 Mon 6/11/18
Uniform accessibility standard compliance (#
hndcp accessible beds) 6 days Tue 6/12/18 Tue 6/19/18
Investigate law firm and outline services 5 days Wed 6/20/18 Tue 6/26/18
Project planning 116 days Wed 6/27/18 Wed 12/5/18
Prepare project plan for license 5 days Wed 6/27/18 Tue 7/3/18
File license — by opening date 8 days Wed 7/4/18 Fri 7/13/18
Curb - cut approval from county (access to
country Rd.) 9 days Mon 7/16/18 Thu 7/26/18
Investigate corporate structure for assisted
living 6 days Mon 7/16/18 Mon 7/23/18
Determine Board of Trustee membership 3 days Tue 7/24/18 Thu 7/26/18
Appoint Board of Trustees 4 days Fri 7/27/18 Wed 8/1/18
Prepare draft Code of Regulation 7 days Thu 8/2/18 Fri 8/10/18
Prepare document and fi ling of governance
structure 4 days Mon 8/13/18 Thu 8/16/18
48 Draft service agreement with St. Dismas for
services provided 5 days Fri 8/17/18 Thu 8/23/18
Lease issues 8 days Fri 8/24/18 Tue 9/4/18
Research Long Term Care insurance
requirements 6 days Fri 8/24/18 Fri 8/31/18
Facility “rules” defined (i.e., smoking, fi
rearms, pets, financial planning) 6 days Mon 9/3/18 Mon 9/10/18
Spell out changes for residents in moving from
“light” to “heavy” assisted 9 days Tue 9/11/18 Fri 9/21/18
Lease template prepared 8 days Mon 9/24/18 Wed 10/3/18
Review all marketing materials for compliance 3 days Thu 10/4/18 Mon 10/8/18

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Operational Implementation Plan 8 days Tue 10/9/18 Thu 10/18/18
Management/Organization structure 5 days Fri 10/19/18 Thu 10/25/18
Recruit & hire Executive Director 7 days Fri 10/19/18 Mon 10/29/18
Interior design issues decided (furnishings,
etc.) 4 days Tue 10/30/18 Fri 11/2/18
Determine what was provided with lease and
what was furnished in some units 6 days Mon 11/5/18 Mon 11/12/18
Determine budget for interior 9 days Tue 11/13/18 Fri 11/23/18
Carpet and wall finish determined 5 days Mon 11/26/18 Fri 11/30/18
Furniture and room layout 8 days Mon 11/26/18 Wed 12/5/18
Other planning development 70 days Thu 12/6/18 Wed 3/13/19
Facility and equipment needs defined 6 days Thu 12/6/18 Thu 12/13/18
Staffing determined 8 days Fri 12/14/18 Tue 12/25/18
Office space for physicians 7 days Wed 12/26/18 Thu 1/3/19
66 Medical staffing needs determined &
Director appointed 6 days Wed 12/26/18 Wed 1/2/19
Food service 8 days Fri 1/4/19 Tue 1/15/19
Menus selected 5 days Wed 1/16/19 Tue 1/22/19
Waiting and service staffing needs determined 9 days Wed 1/23/19 Mon 2/4/19
Additional equipment needs 5 days Tue 2/5/19 Mon 2/11/19
Telecommunications services 8 days Tue 2/5/19 Thu 2/14/19
Investigate phone service options 5 days Fri 2/15/19 Thu 2/21/19
Certification/Accreditation requirements 5 days Fri 2/22/19 Thu 2/28/19
Investigate requirements & timing of
applicants with Dept. of Health to open facility 9 days Fri 3/1/19 Wed 3/13/19
Development phase 46 days Thu 3/14/19 Thu 5/16/19
Develop clinical and operational quality
monitoring systems 4 days Thu 3/14/19 Tue 3/19/19
Develop financial systems (billing, etc.) 5 days Wed 3/20/19 Tue 3/26/19

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Human resources 6 days Wed 3/27/19 Wed 4/3/19
Work force management recommendations 8 days Thu 4/4/19 Mon 4/15/19
Project plan for recruitment developed 7 days Thu 4/4/19 Fri 4/12/19
Policies and procedures developed 5 days Mon 4/15/19 Fri 4/19/19
Obtain ‘samples’ of assisted living policies and
procedure from other institutions 6 days Mon 4/22/19 Mon 4/29/19
Investigate assisted living laws proposed 5 days Tue 4/30/19 Mon 5/6/19
other states/federal consideration 8 days Tue 5/7/19 Thu 5/16/19
Legal regulation consideration 71 days Fri 5/17/19 Fri 8/23/19
Technology & information systems 5 days Fri 5/17/19 Thu 5/23/19
Develop plan for technology access for
residents (TV, Cable, PC ’ s) 8 days Fri 5/24/19 Tue 6/4/19
Investigate software/technology options 9 days Wed 6/5/19 Mon 6/17/19
Marketing planning phase 6 days Wed 6/5/19 Wed 6/12/19
Marketing 3 days Tue 6/18/19 Thu 6/20/19
Community mailing about construction project 8 days Fri 6/21/19 Tue 7/2/19
Initial informational meetings 7 days Thu 6/13/19 Fri 6/21/19
St. Dismas volunteers 5 days Mon 6/24/19 Fri 6/28/19
Community groups 4 days Mon 7/1/19 Thu 7/4/19
St. Dismas staff (all shifts) 6 days Fri 7/5/19 Fri 7/12/19
Presentation prepared for Speaker ’ s Bureau 15 days Mon 7/15/19 Fri 8/2/19
Provide updates to community 9 days Mon 8/5/19 Thu 8/15/19
Inquiry log established 5 days Fri 8/16/19 Thu 8/22/19
Groundbreaking ceremony — during National
Hospital 6 days Fri 8/16/19 Fri 8/23/19
Marketing plan developed and
implementation 36 days Mon 8/26/19 Mon 10/14/19
PR firm contracted 8 days Mon 8/26/19 Wed 9/4/19
Marketing plan developed 5 days Thu 9/5/19 Wed 9/11/19

10PROJECT SCOPE AND TIME MANAGEMENT:
Determine name and signage for facility 6 days Thu 9/5/19 Thu 9/12/19
Hire Marketing Director 9 days Fri 9/13/19 Wed 9/25/19
Marketing plan ready to implement 8 days Thu 9/26/19 Mon 10/7/19
Implementation of marketing plan 5 days Tue 10/8/19 Mon 10/14/19
Project closure phase 15 days Tue 10/15/19 Mon 11/4/19
stakeholders signoff 5 days Tue 10/15/19 Mon 10/21/19
final project documentation 6 days Tue 10/22/19 Tue 10/29/19
post project maintanance planning 4 days Wed 10/30/19 Mon 11/4/19

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Figure 2: Gantt chart of St. Dismas Medical Center project
(Source: Created by author)

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5. Project network diagram
Figure 3: Network diagram of St. Dismas Medical Center project
(Source: Created by author)
Project network diagram is very much useful for planning and tracking any project. It
represents the project starting date and finish data and also the current status of each activity. The
network diagram for this particular project is illustrated below:
Conclusion
From the overall discussion it can be concluded that, if the project manager follows all
the above rules then, the project will meet the requirement and assumed expectation of St.
Dismas Medical Center project. The aim of the project was to construct new building with

14PROJECT SCOPE AND TIME MANAGEMENT:
valuable interior design, decoration. Besides attractive construct advanced billing system was
also evolved by the project developers to avoid the issues of less admission in the medical centre.
In order to support the system accurately the project manager focused on technology and
information system. The project is required to be cost as well as time effective which means that
the project manger should focus on completing the task within estimated budget and time. A
preliminary project plan has developed by the project developer. The finance manager
considered a rough estimation to make sure that investment will bring potential outcome in terms
of ROI for the developers.

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References
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technology. Taylor & Francis.
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of the Demand–Control–Support model on project-based work. International Journal of
Project Management, 32(4), 578-589.
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