Development of a New Staff Recruitment and Selection Process Project

This project report details the design of a staff recruitment and selection process for Mercury Institute of Victoria (MIV), a Registered Training Organization (RTO) in Melbourne. The project aims to hire qualified trainers to meet the increasing demand due to rising student numbers. The report covers the project's scope, deliverables (selection criteria, research report, project schedule, and budget), and acceptance criteria. It identifies key stakeholders, including the project team, new staff, HR manager Lisa, and existing trainers. The report also outlines the delegating authority, communication procedures, and potential limitations in reporting requirements. Furthermore, it details the information included in the final report, reporting requirements, and the project's relationship with other ongoing projects within MIV. The project requires human and financial resources. The report also reviews the project's outcomes, processes, and the involvement of team members in project review. Finally, it discusses the lessons learned and suggestions for improvements in future projects, including a well-defined project scope, project software deployment, and active involvement of all stakeholders.

Running head: DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
Name of student
Name of university
Author’s note:

1
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
1. Description of the scope of the project:
The project will hire trainers for Mercury Institute of Victoria (MIV) which is a Registered
Training Organization (RTO) and it is located in Melbourne’s CBD. In order to hire the
trainers, advertising will be provided on job websites so that people looking for these type of
jobs easily identify this job recruitment. The project will also design a new staff recruitment
and selection process to ensure that the hiring process is effective and efficient for ensuring
project success. The project will consult with industry experts or conduct research to identify
required qualification for the trainers to ensure that the process is in accordance with the legal
compliance to avoid any legal issue. The project requires to be completed within a timeframe
of 1 month and within allocated budget of $2000.
a) Justification
In order to ensure that Mercury Institute of Victoria (MIV) is capable of provide quality
training to the increased number of students as demand for quality training is increasing due
to increase in student number, it requires well qualified trainer for which a new staff
recruitment and selection process is required. This will ensure that the teachers are well
qualified and are capable of providing quality training to the students for ensuring enhanced
personal and professional growth of the students and that is why the project is necessary and
valid as well.
b) Deliverables/objectives
The project will provide the following deliverables:
 Selection criteria for trainers
 Research report after consultation with industry experts
 Project schedule and budget in details

2
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
 Project summary report
c) Acceptance criteria
There are specific conditions considered for this project and it is required that the project and
all those involved must adhere to complete the project effectively and efficiently.
These conditions are the followings:
 staff recruitment and selection process should clearly describe what are the
qualifications to look for while selecting a trainer after they applied for the job
 qualifications for selecting trainers should be in accordance with the details provided
by the industry experts and it should be consistent with legal requirements for hiring
trainers for the institute
 project should not exceed the approved timeframe of 1 month and it should be
completed within the approved budget of $2000
d) Available resources
The available resources that are required to undertake the project are the followings:
 Sales team for advertising in job website regarding hiring of trainers
 Recruitment team for analysing profiles of the trainers and selecting them for the
interview according to the selection criteria considered for the project
 HR team for designing a new staff recruitment and selection process
 HR manager for interviewing trainers selected for the interview and provide
appointment after they are selected for the post of the trainers
2. Description of Four (4) project stakeholders

3
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
The four project stakeholders that are identified for the project are the followings:
 Project team
 New stuff members selected for the project
 Lisa, MIV’s Human Resources Manager
 the existing trainers
3. Description of one (1) delegating authority within this project and procedure of
communication regarding project issues and decision-making process
Lisa, MIV’s Human Resources Manager is the delegating authority within this project who is
responsible for execution of the project and has the decision-making capabilities in this
project. In order to acquire clarification regarding the project parameters and issues related to
that project, meeting will be arranged with the delegating authority to describe the issues and
strategies considered for mitigating the issues to ensure effective execution of the project.
Along with this, issues and decision regarding the project will also be communicated through
the official email to ensure that the communication is effective and efficient as well.
4. Identification of one limitation related to reporting requirements that Lisa might encounter
As project team gather important requirements regarding hiring of trainers to ensure this
selection process is in accordance with the industry standard and comply with the legal
requirements, there is no process to analyse whether this requirements are properly followed
or not. Now, this might make the project inconsistent with the findings acquired through the
research or discussion with the industry experts. Therefore, it is an important limitation to
reporting requirements that Lisa might encounter in the project.
5. Details of the information that would be covered in the final report and description
of the reporting requirements for this project

4
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
In the final report, the following details will be included:
 overview of the project
 details regarding strategies considered for execution of the project
 project budget and how financial resources were deployed for the execution of the
project
 procedure of selection of the trainers
 details of document revision considered throughout the project
 issues identified for the project and how those issues were resolved
 comparison of project performance with reference to the project scope
Reporting requirements for this project include:
 Detailed strategy for advertising recruitment in the job websites
 Strategy to hire the qualified trainers through staff recruitment and selection process
to ensure proper training is provided to the students
 Provide details regarding conducting research or consulting with industry experts for
hiring trainers while ensuing legal compliance
6. Analysis and clarification of the relationship between this project and other ongoing
projects in Mercury Institute of Victoria. Procedure to ensure that the organisation
objectives are achieved
Apart from selection of trainers, there are two projects that the organization is executing
along with this. This include project for reducing operational costs, and consider areas such
as teaching equipment, computer software, energy use and human resources. Another project
is to implement an antidiscrimination policy and procedure in the workplace. The objective of

5
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
this project is to ensure that proper training is provided to the students for which training
resources and training equipment is required. To ensure that the training process is legal and
ethical, antidiscrimination policy and procedure in the workplace is also required. Therefore,
success of this project is related to these two projects already described in this context.
7. Description of two resources that this project will require
Two resource that this project will require are:
Human resource, which includes:
 Sales team for advertising in job website regarding hiring of trainers
 Recruitment team for analysing profiles of the trainers and selecting them for the
interview according to the selection criteria considered for the project
 HR team for designing a new staff recruitment and selection process
Financial resources:
The project will require financial resource for hiring human resource and conducting research
for designing a new staff recruitment and selection process.
8. Review and evaluation of the outcomes and processes of the project
The following things are achieved according to the project scope and objective:
 Selection of trainers who have applied for the post through the advertisement
 Designing a new staff recruitment and selection process
 Ensure legal aspect of the training process
However, the following things are not achieved:
 Completion of project within the approved time of 1 month

6
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
 Completion of project within the approved budget of $2000
9. Procedure to involve team members in the project review
Some of the important strategies for including team members in the project review are the
followings:
 Meetings with the team members
 Arranging one to one interview
 Asking for feedback through the emails
10. Description of things learned from this project and suggestion for improvements for
future projects
Some of the important things learned from this project are the followings:
 Defining strategies for project execution
 Executing project according to the project scope and strategies
 Reporting to the project authority regarding the project issues and strategies for
mitigating those issues
 Working in team and executing project strategies
Some of the suggestion for improvements for future projects are the followings:
 Ensuring that project scope is well defined and it is clear to each and every team
members
 Deploying project software to ensure that the project is executed in accordance with
the approved project timeline and project budget

7
DESIGNING STAFF RECRUITMENT AND SELECTION PROCESS
 Involving each of the project teams and project authority throughout the execution of
the project so that execution of the project is effective and efficient