Project Management: Scope and Stakeholder Engagement Analysis

This report delves into the crucial role of project scope definition and stakeholder engagement in project management. It emphasizes the importance of a well-defined project scope, which encompasses deliverables, features, and goals, and its direct link to stakeholder engagement. The report explores the necessity of involving stakeholders in defining the project scope to prevent scope changes and scope creep. It discusses the impact of stakeholders on project scope changes during implementation. The report highlights the steps involved in defining project scope, including identifying objectives, resources, and schedules. It explains how stakeholder engagement ensures that project goals are met within budget and timeline, and how clear scope definitions minimize misunderstandings. The report also addresses the consequences of poorly defined scope, such as scope creep, and the methodologies used to manage changes.

Running head: PROJECT MANAGEMENT
Topic-Project Management
Name of the Student
Name of the University
Author’s Note

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Introduction
The paper focuses on the significance of project scope, which is considered as one of the
significant part of project planning that mainly, helps in documenting as well as determining
different deliverables, features, functions as well as goals of the project (Hornstein 2015, p.292).
It is identified that both stakeholder engagement as well as project scope definition are
inextricably linked and it is very much important to reflect the participation of stakeholders in
defining the scope of the project as to prevent scope changes as well as scope creep throughout
the project.
The paper helps in elaborating the need of engaging stakeholders in context to project
scope. The assignment also discusses the role that is played by the stakeholders in defining the
scope of the project and for reflecting the impact that they have on project scope changes during
implementation.
1. Discussion
Project scope is considered as one of the significant parts of project planning that
generally helps in documenting as well as determining the list of deliverables, tasks, costs as well
as deadlines. It is identified that engagement of stakeholders in project scope is very much
necessary in controlling scope changes as well as in preventing scope creep throughout the
project.
1.1 Need to engage stakeholders in defining scope
Project scope is considered as one of the significant factors for leading the project
towards success as it mainly helps in defining the boundaries as well as deliverables. It is
identified that engagement of stakeholders in the project is very much necessary for meeting

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various goals as well as objectives of the project. The statement of project scope includes
information about project constraints, assumptions, exclusions, deliverables as well as
acceptance criteria (Beringer, Jonas & Kock 2013, p.834). If the stakeholders of the project are
engaged during defining project scope then they will be able to know achieve proper information
about the objectives of the project. Clear overview about project scope will be utilized by the
stakeholders of the project successfully in order to complete the entire project within the
estimated budget as well as time (Protic, Nestorov & Vucetic 2014, p.14). Appropriate
illustration as well as discussion of project scope not only helps in providing clear overview
about project objectives but also helps the stakeholders to work effectively by minimizing
misunderstandings (Cascetta et al. 2015, p. 30). If the project scope is not defined properly, then
it is quite difficult to execute the project properly and as a result, number of challenges occurs
including scope creep and scope change.
1.2 Role played by the stakeholders in defining project scope
The project stakeholder generally helps in playing an important role in illustrating the
project scope. It is identified that it is quite important for the stakeholders to understand the
various objectives of the project before defining the project scope, which may deals with the
creation of new product, new services or software. It is analyzed that the project manager helps
in ensuring that the project team is quite helpful in delivering proper outcomes (Missonier &
Loufrani). The scope of the project generally helps in outlining the various goals that must be
met for achieving a satisfactory result. It is very much significant for project managers to
understand as well as define the various scope of the project. The steps that are utilized for
defining project scope include identification of project objectives, sub phases, resources, budget,
and schedule as well as project related tasks (Collins, Parrish & Gibson 2017, p.1122). If all this

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parameters are properly identified, then the challenges as well as issues related with the project
must be clarified. After this, the project scope will become clear to the stakeholders as well as
team members of the organization for achieving the objectives of the project.
1.3 Impact of stakeholders on the changes to the project scope during implementation
Scope change or scope creep is considered as one of the dreaded thing that generally
happens in any project as it causes wastage of money, time by minimizing satisfaction of the
customers as the main objectives of the project are not met. It is identified that there are number
of causes of project scope changes that include changes of business requirement, project resource
change, and change of project budget as well as schedule (Fageha & Aibinu 2013, p.164). If the
stakeholders of the project does not understands the scope of project and started working with
unapproved features of the project then the chances of scope creep rises. Due to scope creep, it is
quite difficult for the stakeholders of the project to complete the entire task within the assumed
time as well as budget. The stakeholders face difficulty in achieving the objectives of the project
as scope change impact cost, schedule as well as quality of the project (Corvello et al. 2017,
p.20). Therefore, it is quite important to prevent scope creep as well as controlling scope
changes. The goal of scope creep helps in minimizing the impact of changes within the project
including timeline as well as cost. Many organizations utilize methodologies on change control
procedures in order to manage scope creep.
Conclusion
It can be concluded that if the stakeholders engages during illustration of project scope
then the chances of scope creep reduces. It is identified that scope plays an important role within
the project as it provides appropriate information about project constraints, assumptions,

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exclusions, and deliverables. Project scope helps in providing an overview about the objectives
as well as goals of the project and thus it is found that stakeholder engagement in the project
scope is quite important. If the stakeholders of the project are unable to focus on the project
scope properly, then number of problem will occur within the project including obstruction in the
progress of the project. Thus, it is identified that participation of stakeholder in defining scope of
the project assists in preventing the problem of scope.

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References
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project portfolio
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Missonier, S & Loufrani-Fedida, S 2014, Stakeholder analysis and engagement in projects: From
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