Individual Report: Nightingale Project Stakeholder and Risk Analysis

This report provides a detailed analysis of the Nightingale project. It begins with an introduction to stakeholder analysis and risk assessment, emphasizing their importance in project management. The main body includes a stakeholder analysis chart, identifying key stakeholders such as customers, creditors, and government agencies, and categorizing them based on their power and interest in the project. A risk analysis is also conducted, utilizing a risk management register to identify potential risks, their causes, effects, probability, and mitigation strategies. The report then evaluates the techniques employed by project managers to manage the project effectively, focusing on risk identification, assessment, response, and monitoring. The analysis covers various risk categories, including project scope, resources, execution, communication, stakeholder engagement, and legal compliance. Overall, the report highlights the importance of proactive stakeholder management and comprehensive risk assessment for the successful completion of the Nightingale project.

INDIVIDUAL REPORT
1

TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Stakeholders analysis for the nightingale project........................................................................3
Risk analysis for Nightingale project.......................................................................................7
Criticality of Risk Register in project management......................................................................14
Evaluation of techniques used by project manager to manage the project................................16
CONCLUSION..............................................................................................................................17
REFERENCES..............................................................................................................................18
2

INTRODUCTION
Stakeholder’s analysis is the procedure of assessing a system and potential changes as it
has been related to relevant and interested parties. This is the primary step in stakeholders’
management and successful people use this in order to win support from other members.
Stakeholders are the ones who significantly influenced project success specially the complex
projects (Raum, S., 2018). On the other hand, risk assessment is the used to describe the whole
procedure or method in which the hazards and risk factors of the project that have the potential to
cause problems and will harm the whole assignment. This is highly important as it helps to form
a constitutional part of any project related to the safety management plan. The analysis helps to
create awareness among the team members related to risk and hazards and also identify the
person as well who may be at high risk (Ruse, E., 2018).
This report will describe the detail about Nightingale project with the help of
stakeholder’s analysis and risk assessment with the help of stakeholders analysis chart and risk
register. Apart from this the study will also highlight the concept of evaluation of techniques
used by project manager in order to do risk management effectively and efficiently.
MAIN BODY
Stakeholders analysis for the nightingale project
Stakeholder analysis is the systematic gathering and analysing qualitative information in
order to identify the interests that should be taken into account while developing or
implementing specific policy or program in order to complete the entire task in efficient manner
(Igor, C., 2018). Key stakeholders are able to provide requirements which are based on
information from the industry that will be important to have when understanding project
confinement and risks. The more engagement of stakeholders through which the project manager
will able to reduce and uncover risks on the project.
3

Stakeholders Analysis Chart
Stakeholders Significance
Customers Unconditional interest in the outcome of project
Creditors Fund providers for the project
Owners Managing risks
Employees Inclusion makes the project more successful
Trade Unions Raise wages above competitive levels
Media Instruct outside people and educate them effectively
Suppliers Sourcing raw material and ramp up production level
Investors Provide capital in order to start the project
Communities Able to provide new and innovative ideas, views and
knowledge that planners and managers of the project
may not already have
Government Agencies For overall success of the project
All the internal as well as external people and teams who engaged their work towards
completion of project Nightingale will involve or affect are called the stakeholders for the
project. It is the procedure of identification of people even before the project starts, grouping
them according to their level of understanding and skills of participation, influence and interest
while completion of the project and determine the way in which the best possible solutions has
been involved and will be communicated to each of the above explained stakeholders along with
their importance towards the completion of project (Furlotti, K., 2020). The stakeholder analysis
exercise will vary from company to company. For the project of Nightingale, the above
mentioned are the major stakeholders which contribute their attempt towards the effective
completion of project. According to the stakeholders' analysis power grid the whole process is
dependent upon 4 categories which are:
4

High
Power
Low
Low Interest High
Stakeholders Analysis Diagram
 High power, high interest: These are the most important stakeholders for the project or
the firm in order to completion of task in efficient manner. The project manager tries their
level best to make them their priority by keeping them happy and satisfied with the
project progress. From the above described table it has been identified that few
stakeholders such as creditors, owners, investors and government agencies are comes
under the stage in which these stakeholders have high amount of power in the projection
of assignment along with high amount of interest. The interests of such kind of
stakeholders are highly in demand by the project managers in order to take suggestions
for the completion of tasks in more appropriate manner. Such stakeholders are also take
full interest in the functioning of the project because of the amount of money and time
5
Keep Satisfied
 Customers
 Communities
Monitor
 Media Persons
 Suppliers
Manage Closely
 Creditors
 Owners
 Government
agencies
 Investors
Keep Informed
 Employees
 Trade Unions
z

invested within the assignment. And thus they are solely able to take their share of
participation back from the project at any time while continuation of the assignment. High power, low interest: These are those kinds of stakeholders whose influence within
the project are highly determined and recognized by project managers and thus it is also
important for them to make such stakeholders satisfied. But these stakeholders have not
shown a deep interest in the project, the managers can turn them off if they have already
over communicate with them (Evseeva, O., 2018). The example of such kind of
stakeholders according to this project is customers and communities. They have high
amount of power in the completion of project but very less interest in project activities.
Customers and social community people in which the business is running and the project
has been prepared have huge amount of power but such kind of people are not that much
interested in the functioning of the assignment, however the interest may get developed
after the completion of project. Low power, high interest: The managers of the project needs to keep such stakeholders
being informed and check with them on regular basis in order to make sure that the
stakeholders are not experiencing any kind of problems during the completion of project.
The stakeholders that have been used within this phase are employees and trade unions.
Both have the very high interest in the working of the project but not having that much
power in order to take necessary actions or decisions while completing the task.
Employees and trade union people are those who have their complete interest in the
functioning of the assignment or project that has been running for the betterment of the
people as well as for the organization itself. But due to lack of power, both are unable to
participate in the efficient decisions regarding the project.
 Low power, low interest: These are those persons according to the company that just
keep informed by the mangers of the project on periodical basis, but do not over burden
them with the project information’s (Sheehan, R., 2019). Under this phase, the
stakeholders that are involved are media persons and suppliers of the project. These are
those who have low power in the completion of project along with the lowest interest as
well. Suppliers of the raw material and media people are the persons who have very low
interest because of their low power in the functioning of the assignment. These both does
6

not have any kind of power in order to take decisions regarding the project as well as for
any improvement within the assignment if necessary. They both are the ones who can
able to take advantage after the completion of project efficiently.
Risk analysis for Nightingale project
Risk analysis is the procedure of identification and evaluation of potential issues that
could be arisen during the process of project and thus negatively impact key business initiatives
or projects. This whole procedure is done in order to help the managers or organization to avoid
or mitigate risks (Georgescu, D.N., 2019). Performing risk analysis during project Nightingale,
the managers considers the possibilities of unfavourable events caused by either natural
processes i.e. earthquakes, storms, floods, etc. or any other intentional or unintentional human
activities. Most important part of risk assessment is the identification of potential of harm of the
project Nightingale and the likelihood that those risks might have occurred.
Risk management register
5- 4- - 3- 2- 1-
Risk Management Register
Risk Identification Asse
ssme
nt
Response Monitoring and control
Sr.
No.
Risk Cause Effect Prob
abili
ty
Strate
gy
Action Respo
nsible
perso
ns
Pre
action
Pre
actio
n
score
Post
action
Post
actio
n
score
1. Cost
risk
Expenditur
e is much
more than
estimated
Enhance
d project
costs
5 Mitigate The
expendit
ure must
be done
Project
manage
r,
finance
Inflatio
n rate
and
enhance
2 Get a new
budget
sanctioned
by
3
7

costs. accordin
g to the
project
budget
and in
order to
mitigate
extra
expense
s,
separate
fund
must be
pre
formulat
ed.
manage
r and
team
d price
must be
analyse
d before
getting
the
budget
of the
project
approve
d.
concerned
authority.
2. Scope
risk
The range
of the
affected
parties was
not
developed
properly.
Project
delay
1 Avoid The
scope of
the
project
requires
develop
ment
after
careful
examina
tion of
the
affected
stakehol
ders in
order to
well
formulat
e the
Project
manage
r and
key
personn
el
Conduc
t
complet
e
research
before
finalizin
g the
scope.
3 Developm
ent of new
scope.
4
8

scope
and
aware
the team
leader as
well.
3. Resour
ces risk
The
allocation
of
resources
was not
done by
managers
in proper
manner.
Enhance
d project
cost
5 Transfer Lack of
adequate
supply
of
resource
s in
defined
time
frame
can be
resolved
by
ensuring
that the
supplier
s and
vendors
are not
causing
unneces
sary
delay.
Project
manage
r,
external
parties
and
core
team
Estimat
e the
require
ments
of
resourc
es
correctl
y.
1 Prepare
detailed
back up
plans.
4
4. Executi
ve
suppor
t risk
The
project
manager
may
become
incompete
nt
Project
delay
3 Reduce
or
control
The
project
leaders
should
be
selected
after
Core
team
member
s
Develo
pment
of
certain
knowle
dge
manage
4 Either
select new
candidate
as soon as
possible or
train the
existing
2
9

thoroug
hly
explorin
g the
talent
and
skills so
that
nobody
can
question
on them.
ment
tests
through
which
efficient
candida
te can
be
selected
for the
position
of
manage
r.
candidate.
5. Lack of
commu
nicatio
n
Team
members
are not
performing
their tasks
efficiently.
Project
failure
or might
delay
4 Reduce
or
control
This risk
is
inevitabl
e and
the
place
where
large
number
of
employe
es
working
might
create
clashes
in
opinions
.
Howeve
r, this
Project
manage
r
Effectiv
e
distribut
ion of
roles
and
responsi
bilities
among
the
employ
ees
accordi
ng to
their
talent
and
skills.
3 Do more
activities
to make
the team
more
involved
in the
project.
5
10

must be
manage
d by
manager
s of the
project.
6. Stakeh
olders
disenga
gement
The
sponsors
may no
longer
interested
in project.
Project
delay or
increase
d cost
2 Mitigate The
sponsors
must be
regularl
y
informe
d and
the
perform
ance
should
be
evaluate
d
accordin
g to the
plans
that was
set up
initially.
Marketi
ng team
and
project
manage
r
Report
regularl
y about
the
project
progres
s.
5 Try to
engage the
sponsors
back or
find new
sponsors
for the
project.
4
7. Comm
ercial
risks
The entire
project
may fail
Project
failure
3 Accept The
commer
cial
risks
associat
ed to the
changes
that the
project
Project
manage
r and
approvi
ng
concern
ed
commu
Hold
regular
meeting
s
3 Strong
back up
plan with
alternate
and
appropriat
e strategy.
4
11

might
fail as
this is
not in
the
control
of team
member
s,
however
the team
member
s can
conduct
a proper
executab
le study.
nity.
8. Legal
issues
risk
Non
complianc
e of legal
rules and
regulations
Delay in
project
or
unneces
sary
expendit
ure.
3 Avoid The
legal
troubles
can
entirely
be
avoided
by the
manager
s by
complet
e
analysis
of rules
before
starting
the
project.
The
project
manage
r
Conduc
t a
detailed
law
related
study
which
describe
s rules
and
regulati
ons
prepare
d by
govern
ment.
1 Identificati
on of
gaps, third
party
settlement
of issues
or hire
legal
advisor or
representat
ive.
5
12

9. Techno
logy
risk
The
complete
project
may fail
due to
using
wrong
technologi
es within
the
completion
of project.
Project
delay or
project
failure
3 Transfer Appropr
iate
actions
has been
taken in
order to
ensure
the
effective
utilizatio
n of
correct
technolo
gical
resource
s.
Project
manage
r
Regular
evaluati
on of
market
trends.
3 Developm
ent of
teams
which
helps
while
doing
research
and
developme
nt.
2
10. Strateg
ic risk
Entire
project
may fail
due to
wrong
preparatio
n of
strategies
and thus
employees
also feels
demotivate
d through
wrong
actions
taken by
the
managers.
Project
delay or
failure
2 Accept This risk
can be
avoided
with the
effective
usage of
making
strategie
s by the
manager
s of the
project
with
proper
commun
ication
and
feedbac
k from
Project
manage
r
Continu
ous
evaluati
on of
progres
s while
doing
the
project.
3 Developm
ent of new
strategies
in fast
manner or
innovating
existent
strategies.
3
13

concern
ed
employe
es.
Criticality of Risk Register in project management
Basically, a risk register in project management is used to record all the types of potential risks
that has been identified and the action plans adopted to mitigate such risks associated with the
projects. The database of a risk register can be used as a management tool by the project manager
to monitor the process of risk management under the project. Almost all project primarily based
corporations - particularly those in big industries like constructions, oil and gas, mining etc. -
project manager has to schedule the time and budget as a part of delivering any project, and since
the risk register is the ultimate source of understanding and assessing risk, it is of great use to
them (Leva, M. C and et.al., 2017). At the beginning of the project, risk register provides a
framework to the project managers along with the other managers, to identify and establish the
risks together. The risk register is likely to be as a medium of measurement and live document
that needs to get updated with new risks within the duration of the project. Those risks will be
assessed another time and then addressed accordingly by the project managers. The objective of
the risk registers moves towards how well did the risks were assessed at the start of a project;
was the probability of each risk precisely done , and was the seriousness of that risk or accident
rightly estimated at the tip. Project managers also take the help of risk registers to list down the
consequences that are likely to occur if the actual risk takes place. Risk register also contains the
short description of the risks which can help a project manager review it easily and take
appropriate actions. Also, one of the uses also counts for the risk matrix rating. With the use of
risk registers, the risks are rated on the basis of an event to happen and the consequence of that
event to take place (O' Har, Senesi and Molenaar, 2017). With the help of risk registers,
managers have a chance to review and revaluate the risks, carry out additional resources, modify
or change, monitor and control new recurring trends and training opportunities, likewise it can
help in taking corrective actions. Risk registers not only contains the list of issues but they
14

typically offer project or functional visibility, moreover as house audit and safety compliance
documentation all from within one location. It also helps in attaining objectives and safe work
methods. Take for an example, a construction company in which the project design is not made
accurately and the contactor delays the work. It will affect the whole process of completion but if
it is predicted earlier and mentioned in the risk register, the project manager can look into it,
create derivative action plans and will work towards the mitigation of such uncertain event. Just
as the opportunities are important towards an organization, forecasting risks is similarly
important (Dixit, Sharma and Singh, 2020) Because risks does not affect a single activity of a
project but leads to disturb the whole project, so it is important to analyse the activities and the
risks associated with each of the activity. An important factor to consider is, with the help of risk
register, the project managers can keep up with the business goals and objectives. Risk register is
also of use because as projects gets larger and more complex day by day, it becomes difficult to
remain at par with everything. If risk registers are not maintained and updated on a regular basis,
something can be missed or lost. Preparation well before time is a need of a successful project.
Maintaining a complete risk register and evaluating it after each stage, after completion of the
project will help to stay the project manager in the right direction and make sure that it is
successful. A decent risk register also makes it easier to stay project management attentive to the
risks related to a project so they are unsurprised. Project managers considers risk registers as a
part of the project document apart from the project management plan. Some risks seem to be
small at the start but they may eventually disrupt the project, for example security risk, if the
materials or the data have been stolen or breached (Joshi and Singh, 2017). So it is important to
track these uncertain risks in the risk register to take an early action. Risk register also performs
the qualitative and quantitative analysis of risks. Project managers also follows the legal
compliance procedure of the company through keeping track of records with the help of risk
registers.
15

Evaluation of techniques used by project manager to manage the project
The most appropriate and effectual techniques that has been used by most of the
managers during their project procedure are Work breakdown structure and Gantt chart. Work
breakdown structure technique has been used to specify and manage the overall scope of the
project (Rowe, S.F., 2020). The WBS is configured around the primary products of the project
rather than the work required to produce the products. The method is used mostly by the
managers since they happen to be the founder of planning projects. It has been analysed with the
detailed study about the work break down structure is that there are certain benefits which
describes the method effectively such as it helps to boost productivity at the work place. The
method consists of detailed steps that allow team members to see the characterization of steps
which helps in giving the accurate products and services to all stakeholders. The method also
boosts accountability and transparency which will provide overmuch level of details which will
make easy for project managers to understand and process accordingly. Method utilized best of
their cost and time allocation estimates to the candidates who have certain work packages. This
also helps in order to identify the risk involved or might have raised during the assignment as
well as boosts progress in monitoring method. However, there are certain disadvantages as well
which includes that it is long process because of consist of step by step procedure, problem of
requirements in order to break down activities, have plenty of tasks to do at one go, application
of 100% rules which will state project scope and inclusion of activities at the same time and
became outdated in quite fast manner (Liu, H., 2020).
Another method is the Gantt chart which a kind of bar chart that illustrated the project
schedule. The chart activities show dependency of one activity with another and thus make a
current schedule status in total manner (Supriadi, L.S.R., 2018). The advantages of Gantt chart
includes that it is easy to represent tasks and sub-tasks, helps to effectively manage the team,
helps in efficient time management, helps managers to easily coordinate with team members.
However, there are certain disadvantages as well which includes requirement of more
efforts for creation and management of chart, updating chart is really time-consuming
method, all tasks are not visible in single view and not easy to calculate aggregates (Weir, J.D.,
2017).
16

CONCLUSION
From the above report it has been concluded that stakeholders analysis and risk
management helps the project managers to analyse their ongoing project i.e. Nightingale in most
efficient manner. With the allocation of effective utilization of resources according to analysis of
stakeholders and their requirements and interest within the project helps to analyse the final
requirements of the project and the work has been completed within the stipulated time frame.
Preparation of risk register in the above prepared study helps in completion of the whole project
with the prior analysis of the risks that has might be occurred during the period of completion of
whole project. With the proper evaluation of risks and the solutions that has been taken if that
particular situation arises helps the project manager to handle the complete nightingale project in
most appropriate manner. The methods such as WBS and Gantt chart are most beneficial
techniques that have been used by most of the project managers in order to complete their task
efficiently. And during the completion of the project Nightingale, the managers’ uses above
mentioned two techniques through which the managers are able to handle the complete
procedure while completing the project.
17

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Joshi, C. and Singh, U. K., 2017. Information security risks management framework–A step
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