Project Charter: Stick it to Cancer Carnival - Project Management Plan

This project charter outlines the plan for a fundraising carnival, "Stick it to Cancer," designed to support the American Childhood Cancer Organization. The project aims to raise awareness, build community support, and generate donations for childhood cancer research. The charter details the project's mission, objectives, deliverables (including land acquisition, talent and attraction organization, concessions, emergency services, and financial management), milestones, budget, user acceptance criteria, assumptions, constraints, and risk factors. Key stakeholders, including the project manager, team members, sponsors, and emergency services, are identified. The project is scheduled to be completed by October 23rd, 2016, with the fundraiser taking place on October 16th, 2016, with a goal to raise $10,000 within a budget of $20,000.

Project Charter
Project
Name
Stick it to cancer carnival! Project
Number
Project
Team
Alexandra Bickett, James Packer, Mandy
Niijar, Terri Johnston
Prioritization
Owner(s) American Childhood Cancer Organization Start Date: 8/28/16
Scheduled
Completion
Date:
10/16/16
Mission/
Purpose
The mission is to hold an event that sponsors the American Childhood
Cancer Organization; the purpose of this fundraiser is to raise money
to support young people battling cancer. Our event can help bring
together those battling cancer and those who want to become more
educated. The main purpose is to inform the community about the
opportunities to volunteer and to gain support and donations for
research and development.
Project
Description
and Project
Product
This project will create an outlet for the community to become more
informed about childhood cancer, as well as a it creates a support
system for those families and children affected by these diseases. It
will also help raise awareness to help find a cure for these children.
The five deliverables for this project are:
1. To Acquire the permission/rights for land use; a spot to hold
the carnival that will be large enough to safely hold the
maximum capacity number of people we expect to attend.
2. Organizing talent and attractions; obtaining commitments from
individuals who can/will donate time and resources to setting
up the individual games and rides the customers will be able to
partake in. along with Concessions; Organizing and acquiring
food and beverage for carnival attendees to consume during
the carnival as well as for the volunteer workers.
3. Organizing and obtaining emergency services volunteers and
approvals; the need for police, fire and emergency personnel
will be necessary volunteers that will be required to be on site.
4. Financial Transactions: Establishing a pre-determined
donation goal for the charity. Organizing and keeping an up-to-
date status of funds acquired are not only necessary but can
assist in generating excitement for carnival attendees in
reaching the goal.

Project Charter
5. Complete fundraiser, total donations, send thank you letters.
Objectives  The objective of this fundraiser is to raise community
awareness and build support, and generate donations for
Childhood Cancer.
 This fundraiser will use the assistance of sponsors, volunteers,
and members of the American Childhood Cancer Organization
to help educate the community, to create donations
 The fundraiser will stay within the budget of $20,000 and will
hope to generate $10,000 in donations to cancer research.
 The project will be completed by October 23rd 2016 the
fundraiser will take place on October 16th 2016.
 The fundraiser will create a fun environment for children and
adults to play games, going on rides and eat for all while
supporting and raising awareness for childhood cancer.
Milestones
 Book venue, acquire permits and permission for the land use
by 9/11/16
 Organizing talent, food vendors and attractions; obtain
commitments from individuals who can/will donate time and
resources by 9/18/16
 Begin marketing efforts such as flyers, social media, and
acquire sponsors for the event 9/25/16
 Begin selling ticket 10/2/16
 Begin event setup 10/9/16
 Complete even on 10/16/16
 Send out thank you letters 10/23/16
Budget
Estimated cost of venue $5,000
Estimated marketing
advertisement costs $1000
Estimated police,
emergency staff, grounds
keepers costs
$2,000
Estimated Equipment and
Facilities cost $10,000
Estimated electrical usage $2000
Total Estimated Cost $20,000

Project Charter
User Acceptance
Criteria
We will determine the success of our project by:
 Achieving our goal of at least $10,000 in donations to
cancer research
 By the number of attendees
 Achieving our goal of creating a support system for
children and families burdened by cancer
High-Level
Project
Assumptions
 Having fully equipped staff
 Being fully equipped with resources
 Providing fully functional carnival
 Project will be completed on time
 Project will stay within budget
 All contracts that are necessary will be acquired and completed
High-Level
Project
Constraints
 Must be done by October 16th 2016
 Lack of funds
 Lacking the support of the community to attend the fundraiser
 Weather might be a factor in completion of the fundraiser
Exclusions
and
Boundaries
The following are outside the scope of the fundraiser:
 A possible increase in budget
 The hiring and training of employees
 The hours in which the fundraiser setup takes
 Any labor or work that has not been previously approved or that
does not provide the correct licenses
 Any part of the fundraiser that takes place outside of the
designated location
Major Risks  The location of the Carnival, possible bad weather due to
outside venue
 Inaccurate estimate of the budget
 Not enough sponsors
 Not enough attendees
 Short on resources or services

Project Charter
KEY STAKEHOLDERS
Project Manager
Authority Level
Project Manager: James Packer (High)
Team: Alexandra Bickett, Terrie Johnston, Mandy Niijar
Project Core
Team
Sponsors
Emergency services
Construction Employees
Vendors
Project manager
Team members
Subject Matter
Experts (SMEs)
(What resources
will you need with
special expertise?)
Ride operators
Police
EMT
Carnival Acts
Food Vendors
APPROVALS
Type Name Signature Date
Project Manager Approval
Customer/Sponsor Approval