Strategic Information System Analysis Report for Accent Group Limited

This report provides a strategic information system analysis of Accent Group Limited, an online retail organization dealing with footwear brands. The report begins with an introduction to the importance of IS in aligning management and operational functions. It examines the organizational structure of Accent Group Limited, identifies operational problems such as lack of innovative technology and rigid functions, and discusses the acquisition and implementation of an ERP system (SAP CRM 7.0 and SAP ERP 6.0) to improve management and data storage. A flowchart of the sales procedures is included, highlighting the steps from customer order to fulfillment. The report also addresses control problems faced by the organization, including data leakage, complex operational requirements, and lack of appropriate skills. Finally, it explores the adaptation and development of accounting software packages, referencing industry trends and key players.

Running head: STRATEGIC INFORMATION SYSTEM
Strategic Information System
[Name of the Student]
[Name of the University]
[Author note]

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Table of Contents
Introduction:....................................................................................................................................3
Part 1:...............................................................................................................................................4
Structure of the organization: Accent Group Limited.................................................................4
Operational Problems faced by the organization: Accent Group Limited..................................5
The ERP system Acquisition method: Accent Group Limited....................................................6
Flowchart of the sales procedures................................................................................................7
Control Problems: The Accent Group Limited...........................................................................8
Part 2:.............................................................................................................................................10
Adaptation and development of the Accounting Software Packages:.......................................10
Current market size....................................................................................................................13
Leaders in the market.................................................................................................................14
Current gaps or challenges.........................................................................................................14
Conclusion.................................................................................................................................15
References:....................................................................................................................................16

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Introduction:
The development of the IS or the Information System plays a very vital role in the deployment of
the functions which are very effective and are also improved in an organization. This developed
IS greatly helps in the process of aligning the management of the organizations. Besides this it is
also associated with favoring all the implications of different type of operations. This is to be
done so as to deploy all the improved activities (Hall 2012). The Accent Group Limited has been
chosen for doing the literature review. The organization is an online retail sailing organization
which is associated with dealing with different brands of footwear from all across the world.
There has aroused need for developing certain activities along with the alignment so as to imply
an effective business model which would be helping the organization a lot (Cornillie et al. 2014).
This analysis is very helpful in the process of formation of ways by which the utilization of
different kinds of operations can be done along with simplifying all the processes which are
involved inside the organization Accent Group Limited.
The literature review discussed below mainly discusses about the Strategic Information Analysis
along with the deployment of certain factors which would be very much helpful in aligning the
development of various improved functions. This review would also be helping in the process of
anaysing the structure that the organization is having and this would help in depicting the
utilization of different kind of sources in order to form the interference. This review is also
associated with providing a brief overview about the various operational problems that are faced
by the organization (Bettis et al. 2016). The major advantages that would be formed due to the
System Acquisition method when the improved activities are to be deployed. The flowchart
which have been provided in this report helps in understanding the different kind of processes
inside the organization. This flow chart would also be helping in understanding the flow of

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information which is required for the sales process in the organization. The control problems has
also been identified in this report.
Part 1:
Structure of the organization: Accent Group Limited
The structure that the organization is having can be considered as a mixed structure and
the nature of this hierarchical which acts as the core of the structure. The structure of the
organization has been divided into various parts and this includes the following:
 Board members,
 Co-opted Executive Director,
 Executive Directors,
 Team for performing the various operations
In the structure of the organization the executives present at the top of the order are responsible
for deploying the various types of activities which are very much effective along with the
development of various operations. Along with this the top down communication are used for the
purpose of ensuring the fact that all the key decisions that have been taken are forwarded to the
members of the project (Michael, Storey and Thomas 2017). Besides this the Alignment of the
communication is the ultimate result which is obtained when the supportive deployment of the
operations are implied. The alignment of the various activities which are responsible for favoring
the utilization of the Activities and this is mainly due to the insurance of the various activities of
the project. Along with this the deployment of various operations is done which is due to the
deployment of successful alignment of the communication. The different components of the
organization structure mainly includes the bankers, auditors, company secretary and many other

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managers who are responsible for forming the department which is responsible for various
management activities (Meyer, Neck and Meeks 2017). The figure provided below shows the
structure of the Organization:
Figure 1: Organizational Structure
(Source: Cornillie et al. 2014, pp-1726)
Operational Problems faced by the organization: Accent Group Limited
The Organization Accent Group Limited has been facing a lot of problem due to the conserve
organizational structure it is having. Some of the major issues which are faced by the
organization has been listed below:
 Lack of innovative Technology: The organization is lacking in the use of the various
innovative technologies for its various activities and this acts as a major problem. Along
with this the lack of innovations are also responsible for the formation of major
hindrances which are responsible for the alignment of various operations. In many retail
industries it has been seen that the innovative and favorable activities had greatly

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supported them. But the absence of technology in Accent Group Limited has lead to
formation of various issues in the operations of the organization.
 Functions are rigid: due to the limited communication and rigid structure the
organization has been facing different type of issues related to their operations. Along
with this the rigid functions also acts as a major hindrance factor in the alignment of
various operations which has ultimately resulted in the formation of issues related to the
various implications of the organization (Amrollahi, Ghapanchi and Talaei-Khoei 2013).
The implication of the innovative and move favorable activities of the organization is not
being done successfully.
The ERP system Acquisition method: Accent Group Limited
There is a need of acquisition of the ERP system for the organization Accent Group
Limited which would be mainly based upon the various innovative technologies. The
Implementation of the ERP has been done in the organization Accent Group Limited by making
use of the SAP CRM 7.0 and the SAP ERP 6.0. Along with this the implications of this software
is very much helpful in the formation of various improved management and data storage
systems. By implementation of the ERP has also helped a lot in accessing the data and
information which are growing at a considerable rate in the organization Accent Group Limited.
The processing of the orders, management of the stocks, and also various processes related to
payment has been improving a lot over the time in the organization (Cassidy 2016). The ERP has
helped the organization is gaining a remarkable improvement in the various operations of the
Accent Group Limited. The major responsibility of the technical innovation development is the
development of the Accent Group Limited which was greatly favored by the ERP. Along with
this overall revenue which was generated as well as the implications of various activities in order

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to favor the utilization of various operations has been helpful while listing to the deployment of
the innovative activities (Pearlson, Saunders and Galletta 2016).
Flowchart of the sales procedures
The organization Accent Group Limited has been associated with providing best
collection of footwear to its customers all across the globe. By making use of the integrated sales
process the organization supplies all designer as well as stylish footwear to the customers. Along
with this the flow of information in Accent Group Limited for the process of sales has been
based upon the alignment of different departments of Accent Group Limited in order to form
improved processes of sales. Additionally, the development of the activities is also needed for
the purpose of using the flow of information which are improved and also to deploy the
improved activities. The processes involved in the sales would become much easier by the
implementation of the ERP and the CRM system (Haux et al. 2013). The initiation of the sales
process is to be done by the customer and this is to be done by placing a purchasing order. After
this the sales tem which has been employed would be responsible for receiving the order that has
been placed by the Customers. After receiving the order they are responsible for forwarding the
order to the contract department where the order would be processed. Some of the agents present
at the contract department would be responsible for checking the processing’s of the operations.
When the requirement criteria of the order is satisfied then the order would be processed for
fulfillment. In cases when there is a lack in the basic criteria then the legal department present in
the organization gets involved in the process of sales. The responsibility of the legal department
includes the checking of the order if is acceptable without any violations in the companies
standards. When the changes gets approved by the legal department then the order would be
processed for fulfillment (Arvidsson, Holmström and Lyytinen 2014). Otherwise the cancellation

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of the order would be done. The team responsible for sales would be informed if the order is
canceled and the same cancellation message would be forwarded to the customer.
Figure 2: System Flowchart of the Sales Procedure
(Source: Bettis et al. pp-260)
Control Problems: The Accent Group Limited
The organization Accent Group Limited is associated with the use of innovative technology for
their various activities and this is being done since from the beginning of time. Effective
management of the operations has been implied by the organization Accent Group Limited in
order to support the various activities of the business (Galliers and Leidner 2014). But despite of

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this many control problems has been identified. Some of the major problems has been listed
below:
Control Problem Description
Risks related to Leakage of
Data
The organization Accent Group Limited has been associated
with facing a lot of problem related to the leakage of data.
Along with the growth of the different platforms of
ecommerce has resulted in the implication of the innovative
technology more and more. Besides this the accessing of the
data remotely is also being deployed within the
organization. The risk related to the leakage of data leakage
had been largely responsible for the growth and
development of different counter measures which are
required to protect the data. The risks related to leakage of
the data leakage risk has been acting as a major factor that
has been resulted in the formation of issues related to
effective implication of the operations.
Requirements of Complex
Action
Another major factor for the various control problems is the
growth of the complexities in the operations. This has
ultimately resulted in the downfall of the organization. The
implications of the processing of the activities has not been
done for the remote data access and improved
communication (Gallagher and Sixsmith 2014).
Additionally the requirements of the data processing has

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also become much more complex and generally requires
improved skills and techniques. The major activities of
organization had been based on the innovative technology.
Successive issues in the development process of the
organization has been faced due to the possibility of the
alignment.
Lack of appropriate skills The requirements related to data processing has become
much more complex and generally requires a lot of
improved skills and techniques. Due to the lack of the
skilled workers and staffs might result in the formation of
major problem in the process of development of the
consecutive activities.
Part 2:
Adaptation and development of the Accounting Software Packages:
Considerable growth has been seen in the development of the accounting software
packages while deploying the various activities which are responsible for the utilization of
different kinds of operations. As stated by Moutinho and Vargas-Sanchez (2018), different kind
of accounting software packages belonging to Xero, Myob, Intuit, Freshbooks, and Saasu is
acting as the latest trend for the large scale industries. The main reason lying behind the
deployment of the Accounting Software Packages is that they would be helping in successful
implication of migration of information in an effective way along with the effective development
of the various activities. The use of the Accounting software packages have been seen as an

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effective tool for the growth and alignment of various kind of activities where many accounting
software packages has been in vogue (Bajdor and Grabara 2014). By making use of the SDLC
life cycle the organization Accent Group Limited would be capable of successfully implementing
the Accounting Software package. The SDLC or software development life cycle would mainly
be consisting of the following and has been depicted in the figure below:
 Planning
 Defining
 Designing
 Building
 Testing
 Deploying

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Figure 3: SDLC methodology
(Source: Michael, Storey and Thomas 2017, pp-62)
 Step 1 or the Planning- This is the first step of development of the accounting software
package and mainly comprises of the formation of a timeline of the activities required for the
deployment of the software package in the organization Accent Group Limited.
 Step 2 Defining- This is the second step which is included in the development of the
accounting software package. This step is associated with defining the requirements which
mainly includes the formation of a list of all the required tools, processes, principles, and
deliverable of the software package deployment in the organization Accent Group Limited
(Laudon and Laudon 2016).
 Step 3 Designing- This is the third step which is involved in the development of the
accounting software package. This step mainly comprise of the development of the final
feasible design which would be capable of deploying the software package in Accent Group
Limited.
 Step 4 Building- The fourth step included in the development of the accounting software
package is the building. This step mainly comprises of the execution of the plan for the
purpose of developing the software package which would be based upon the implementation
of the implication of the design.
 Step 5 Testing- The step which is followed after the building is the testing. This is a crucial
step and includes the testing of the developed design to obtain expected results for the
software package deployment in Accent Group Limited.