Strategic Information System for Bell Studio Business Report

This report provides an in-depth analysis of the strategic information system implemented by Bell Studio, an Adelaide-based distributor of workmanship providers. The report examines the company's expenditure cycle, focusing on three key systems: the purchase system, cash disbursement system, and payroll system. It includes detailed discussions of data flow diagrams (DFDs) and system flowcharts for each system, illustrating the processes involved. The analysis covers the procedures for submitting purchase orders, receiving inventory, managing cash disbursements, and processing payroll. Furthermore, the report identifies potential shortcomings and risks associated with each system, enabling the Chief Operating Officer to assess the dangers, forms and inward controls for the use cycle. The report highlights the importance of integrated systems in managing business money, physical materials, and human resources, and offers insights into the application of these systems in a retail and manufacturing context.

Running head: STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE
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Executive Summary:
This report investigates the Bell Studio business that is an Adelaide-based distributer
of workmanship providers. Considering the way that the organization has a brought
together bookkeeping framework with different systems administration terminals in
various area, this paper forms a top to bottom assessment of the use cycle
processes. For this reason, three frameworks that comprises the consumption the
cycle must be talked about: payroll system, cash disbursement system and the
purchases systems. The initial segment of this paper will give a review of the reports
as well as the applied frameworks Data Flow Diagram (DFD) shall be talked about in
the second segments. A short time later, the framework flowchart must be
investigated before the segment that talked about the potential shortcomings and
dangers of every framework.

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Table of Contents
Introduction:..........................................................................................................................................4
Purchase System....................................................................................................................................4
Cash Disbursement Systems:.................................................................................................................6
Payroll System:......................................................................................................................................7
Cash disbursement department:.....................................................................................................11
Inner Control Weaknesses and Risks in Each System..........................................................................13
Purchases System:...........................................................................................................................13
Cash Disbursement Systems:...........................................................................................................13
Payroll Systems:...............................................................................................................................13
Conclusion:..........................................................................................................................................13

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Introduction:
The primary goal of the expenditure cycles is for empowering the change of
the organization's business money, physical materials and HR that improve different
capacities in the association. This paper investigations the consumption cycle (buys
frameworks, money dispensing frameworks and finance framework) in Bell Studio
association, including the assessment of the applicable shortcomings and dangers of
the frameworks. The primary reason for this report is for empowering the Chief
Operating Officer to assess the dangers, forms and inward controls for the use cycle.
Purchase System
Figure 1: Purchase System Data Flow Diagram
The purchase system incorporates the buy handling methodology that makes
out of the important assignments key for submitting a request, accepting inventories,
improving the distinguishing proof of stock needs as well as revaluating the
accessible liabilities. These undertakings as well as the relations of them are
represented in the Figure.1 above. Every one of these systems are appropriate in
retailing as well as assembling segment in the organization. Be that as it may, the
principle distinction characterizing the two parts is the way in which different buys are
approved. The assembling area in the organization buys crude materials imperative
for generation, whereby their obtaining choices are endorsed by the capacities of
controlling and creation arranging (Adi and Kristin, 2014). The merchandize part in
the organization buys completed merchandise for exchanging as well as the
inventories control work gives the buying endorsement in this segment.
The way toward observing records of inventories is encouraged when the
organization exhausts is inventories via the movement of the materials in this stage

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of product. It is the change cycle as well as the exchanging of completed
merchandise to the buyers through the income cycle. The stock controls the records
as well screens the completed items and its stock dimensions. Upon that drop into
the dimension of the foreordaining and inventories point of reordering, there is
requirement for the buy assistant to set up the buy request work, which will start the
acquiring procedure.
From there on, buy order is fundable as well as changes in various
associations. Normally, the organization will encourage and set up a discrete buy
demand for different stock things where it is needed to be. Resultantly, different
buying demands might be obviously for an accessible seller and these orders should
be consolidated into one buying request before this is forwarded to the merchant
(Fauzi and Setyawan, 2018). This type of framework enables each obtaining request
to be connected to more than one requisitions of purchase.
The arrangement of the buy request work acquires the buying orders, sorted
out by the seller at whatever point required. Subsequently, that Purchase Order (PO)
duplicate is intended for the separate sellers as demonstrated in the Data Flow
Diagram (DFD) in Figure 1. Furthermore, another duplicate is exchanged to the
acquiring division for the setup of the Account Payable (AP) capacities implied for
brief recording of the documents that are AP pending. Consequently, a visually
impaired duplicate of the document is then sent for Receiving the Goods capacities.
Numerous organizations experience a period slack between accepting
merchandise and putting in a request. Amid this stage, different PO duplicates will be
incorporated into the brief documents in the record payable division, and no
monetary viewpoint is being executed (Fedaghi, 2014). At the crossroads, the Bell
Studio association yet has not gotten any of the inventories or caused any budgetary
commitments. In such manner, there is no need even of encouraging the creation of
formal sections in the bookkeeping records. In any case, the organization may
choose the making of a notice section in reference for pending stock related
commitment as well as receipts.
This following stage in this cycle will include the receipt based inventories
thereby products come and the getting report is readied. These merchandises are
then accommodated with the pressing Digital Purchase Order (DPO) and slip. The
duplicates of the report incorporate the information on amount and costs of the
things got. The primary reason for these archives is to empower the getting
representative to assess and tally inventories before drafting of the accepting report
(Gautam, 2010). Generally, the getting office is occupied as well the staffs of them
as exposed to weight of emptying the conveyance vehicles or marking filling
charges. In such of the cases, the getting agent may be furnished with the applicable
information on thing amount and acknowledge a conveyance of items in reference
for that given information.

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In that cycle, the following stage that is in the arrangement of update with
respect to the stock record. With respect to the valuation of inventories valuation
strategy, the inventories are able to control the procedure shifts in various
associations. An organization that uses an institutionalized cost system can execute
the stock of them at a foreordained institutionalized figure independent of that
charges that being paid to one of the merchants. Introducing an institutionalized
inventories record requires the significant information in regards to the amount
accomplished. Since the getting reports are containing the thing amount information,
this record fills this need (Bhoite, 2012). In this manner, refreshing the principle cost
stock record requires increasingly budgetary information from the stock distribution
center. Amid the procedure of this exchange, creditor liabilities needs one setup.
That AP work gets that setting the transitory records of the getting PO and report is
documented. The Bell Studio association has gotten those inventories from the
separate merchants and understood its commitment for paying for the goods that are
received.
For ending the procedure, the records payable assistant needs to assess the
careful valuation for that commitment up for the time the receipt has gotten. At the
point when the gauge is physically inappropriate, a change of the section should be
attempted to correct the errors, since that receipt of the receipt trigger AP strategies
and procedures, agents need to assess every one of the liabilities which have been
not recorded amid the time end shutting (Hooshyar, Yusop and Horng, 2015). Upon
the landing of the inventories, the AP assistants accommodate the important money
related information with PO as well as the accepting report in that accessible
pending document. It is known as the three ways coordinating that checks the
amount which has been gotten and its separate costs (Jarrah, 2018). Amid this
minute, the assistant dynamically refreshes that Digital Account Payable (DPO)
auxiliary record, Account payable controls account as well as for controlling the
inventories controls in the general record. In conclusion, an include, PO and
accepting report are exchanged.
Cash Disbursement Systems:

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Figure 2: Cash Disbursements Systems Data Flow Diagram
In the consumption cycle, the assessment of money dispensing stream is
crucial. At the point when the assistant gets the receipt of the pertinent reports from
the Department of the Account Payable, filling is finished anticipating from the dates
that are due for the instalments. At the point of arriving of date, the assistant is
entrusted with the commitment to set up a checking of referencing for the invoiced
record. Then the cheque is forwarded to the organization's treasurer for marking as
well as sent mail to the seller. A while later, refreshing the check registers, AP
backups record along with the the AP controlling account is then done from that
working station. In conclusion, then the records are forwarded to the accepting office
for documenting of the solicitations, getting reports, check duplicates and PO
duplicates.
Payroll System:
Figure 3: Payroll System Data Flow Diagram

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The payroll system in the Bell Studio is intended to enable the representatives
for filling in the time cards that gather information concerning the quantity of worked
for hours. Then the data in that time cards is assessed and survey by the
administrators who at that point forward the information to the finance division. The
payroll system has been referenced from the focal payroll system that is situated in
the information forms division from that the representative sources of info information
and prints duplicates of paycheque, finance registers and advanced workers'
records. From that finance office, the agent perhaps documents the time cards as
well as sends the representatives' instalment checks to the chiefs for conveyance
and audit. A while later, the assistant sends a duplicate of the finance register to that
AP division as well as the other making out of the time cards for the finance office.
The AP agents at that point surveys the register as well as readies the money
dispensing voucher physically. A short time later, the representative at that point
sends the voucher and finance register for the general records office along with the
AP agent journalists a check for the finance and afterward stores the check in the
account that is the simplest at the Bank.

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Figure 4: System Flowchart of Purchases System
The framework's flowchart makes out of the stock control thereby the stock
dimension is observed. Amid that drop of the foreordained reordering point and the
agent drafts an acquiring demand whereby one duplicate is exchanged to the
purchase branch of the others of forward for the the accessible buy order document
(Milan, Bibber and Eberle, 2015). It ought to be noticed that the arrangement of the
approval is able to control in the inventories for controlling office is isolated from the
buy division which executes the exchanges.

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This procedure pursues the buy demand, arranging by merchants and
readiness of that PO for each of the sellers in the obtaining division stock dimension
is observed (Zhang and Fang, 2013). Amid this stage, two of the duplicates of the
buy orders are exchanged to the seller as well as the PO duplicate is exchanged to
the stock control for recording with accessible buying demand. The merchandise that
start from the sellers are then accommodated with the visually impaired duplicates of
that PO. At the point, the assessment process and physical checking is finished, the
getting representative at that point gets ready distinctive reports that express the
condition along with the amount of the inventories. One of that duplicates of the
getting reports that it is forwarded to the stock division went with the physical stock
(Nakamoto, 2017). The rest of the duplicate is exchanged to the buy office and the
assistant is then ready to accommodate it with the PO that is accessible.
In the records payable office, the agent gets the arriving receipt whereby the
data is accommodated with the accessible pending archive document. From there
on, one record of that important exchanges in the diary buys and focuses, including
the backup record of AP is then arranged. This pursues a record of the liabilities,
thereby the agent sends the archives sourced, accepting reports and accessible
voucher payable documents. Amid the stage, that is an update of the computerized
record payable backups records which is done, including the controls of the AP
account as well as the inventories control accounts in the DL division from the work
station. Finally, the representative exchanges the solicitations, PO duplicates and
getting reports related to the money dispensing office.
Cash disbursement department:

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Figure 5: System Flowchart of Cash Disbursements System
In the organization, the records payable assistant checks and audits the
accessible voucher payable records to indicate the thing due and exchanges the
important vouchers and reports in the money dispensing division. In this division, the
assistant at that point gets the pertinent voucher bundles and leads a survey on
them for the administrative viability as well as culmination. In each dispensing, the
agent presents three of that records as well as counter-checks the records, relevant
information, sum, and numbers of voucher in the register (Pautsar, Ayunovani and
Surahman, 2016). From that point onward, the check together with some other
strong archives continues to the money dispensing division treasurer for marking.

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A short time later, the agent at that point restores the check duplicates and
voucher bundles to the record’s payable office thereby one of that check duplicates
is documented. Finally, a rundown of the important sections of the check register is
then arranged by the representative and exchanges the diary voucher to the GL
division. In the AP office, the AP agent kills the liabilities through the chronicle of the
check numbers in the vouchers register and records the vouchers bundles in the
safe voucher documents.
Figure 6: System Flowchart of Payroll System
The flowchart on Payroll System stipulates the techniques of finance approval
that incorporates the quantity of hours worked by the applicable representatives in
the organization (Sirotkin, 2012). This data is significant and must be looked into by
the applicable bosses before it is sent to the finance division from generation and
work force sources. In this cycle period, the assistant accommodates the significant
information, appropriates the installment checks and computes the payrolls. From
that point forward, the tallying of the expenses is done, and data concerning the
measure of time the workers spend on a solitary employment is assessed from
creation. The record payable assistant gets an outlined information from the finance
divisions and favors the store of checks by the money dispensing office. This sum is
them saved in the imprest account at the Bank.