Strategic Information System Analysis: Jasol Chemical Products Report

This report provides a detailed analysis of the strategic information system employed by Jasol Chemical Products, an Australian chemical manufacturing company. It begins by examining the company's organizational structure, operational challenges, and system acquisition methods, including the use of commercial software. A system flowchart of the sales procedures is presented, along with an identification of potential control problems within the system. The second part of the report focuses on the development and adoption of accounting software packages, specifically discussing the market size, key market leaders (such as Xero, Myob and Intuit), and their competitive advantages within the Australian market. The report also identifies current challenges faced by users of accounting software and offers relevant recommendations for improvement. The report highlights the importance of strategic information systems in facilitating efficient data transmission, achieving business objectives, and adapting to market demands within the accounting software sector. This is a student submission available on Desklib.

STARTEGIC INFORMATION
SYSTEM

Table of Contents
INTRODUCTION...........................................................................................................................3
PART 1............................................................................................................................................3
Organizational structure.........................................................................................................3
Operational problems.............................................................................................................4
System acquisition method.....................................................................................................4
System flowchart of the sales procedures for Jasol Chemical Products...............................5
Identify any control problems in the system..........................................................................5
PART 2............................................................................................................................................6
1. Development and adoption of the accounting software packages.....................................6
2. The current market size.....................................................................................................6
3. Identification of the leaders in the market and what gives them the competitive advantage.7
4. Identification of the current challenges encountered by users of accounting software and
relevant recommendations......................................................................................................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Strategic information systems are mainly target on the corporates needs and to make a
response on it (Polkowski, 2013). Most of the companies are using an strategic information
system which helps to the company to make a better transmission of the data in between the
teams which are working in the organisation. It is a silent feature of an organisation which
supports in to the success of them by achieving goals and objectives. It is having huge
importance in a business which can help to the company to attain their business objectives by
making a proper communication of the data and information. The present report is based on the
Jasol Chemical Products which is an Australian chemical manufacturing company and they are
having huge need of the data transmission in the different units. This report is having an
organisational structure of the company, operational problems, system acquisition methods, flow
chart of the sales procedures and control problems. After it, it is having content on accounting
software company Xero and it is having details on current market size, leaders of the market and
challenges to use accounting software.
PART 1
Organizational structure.
On the basis of the views of Polkowski (2013) organization refers to that system which
help organization to separate and control the work in the well and efficient manner. According to
this overall work of the company is properly managed through which companies are able meet
their set of goals and objectives. With the help of this management system entire can be flow
from one department to another department which is beneficial for the entire management
system (Tallon and Pinsonneault, 2011). Through this various types of structure has been follow
which able to meet organizational set of target. The staff members of Jasol Chemical Products
are able to maintain their performance by divide work into several departments for the smooth
functioning of business. Through this work can be equally divided among them and complete
task in well and effective manner.
According to the views of Grewal, (2011), every organization have various types of
departments such as finance, HR, marketing, production and much more. With the help of these
departments companies are able to manage their performance and try to earn large amount of
profits as well. Through which they are able to leads towards success and attain their set of target

as well. These area are able to manage other operations and which are also helpful for them to
manage their geographical area. In Hierarchical factor it has been stated that leaders and
managers are able to provide proper guidance to their subordinated and try to manage their work
as well. Employees needs to maintain coordination among different types of departments and try
to attain set of target as well. Various types of departments such as finance, management and
much more are inter related with each other and able to provide best output to Jasol Chemical
Products.
Operational problems.
According to the view of Shapiro and Varian, 2013 some problems which are related
with the organisational structure are has be consider as operational problems. These having
impact on the overall performance of the company and which are drag down their performance
and working efficiency as well (Jenkin, Webster and McShane, 2011). Through which
companies are not able to achieve their goals and objectives. They are greatly influence the
performance and work of the firm as well. Through the operational problem Jasol Chemical
Products are not able to meet their standard goals and objectives and also not able to earn large
amount of benefits. Various types of complications or problems Jasol Chemical Products has
been faced while providing services to customers. Staff members have to use their appropriate
skills and knowledge in order to solved problems and attain companies target as well.
Majchrzak, (2013), at the time of delivering goods and services inn the international
market companies have to manage their over all operation and try t achieve their set of target as
well. Also communication problem is also arise in every company due to lack of interaction
among members. This can effect the overall performance and profit margin as well. Due to
communication, the interaction among member has been reduced and its growth are goes down
as well. Employees of Jasol Chemical Products have to maintain coordination among them in
order to achieve their set of target and complete their task in the timely and efficient manner.
System acquisition method.
There is the growing concern that various types of system acquisition method has been
opted by the companies in order to resolve their problems and try to meet their goals and
objectives as well. Various software such as custom software, ERP and commercial software.
With the help of these software-systems companies able to provide better quality of goods and
services and attain their target in well and efficient manner.

On the basis of the views of Tallon and Pinsonneault, 2011 system acquisition methods
are able to manage overall operation of the Jasol Chemical Products company. Through they are
able to attain continuous development of the organization and try to improve their work
efficiency as well (Majchrzak and Malhotra, 2013). With the help of this system entities are able
to enhance their work quality and earn more profit margin as well. Through these types of
methods and procedures companies are able to manage their performance. As commercial
software is an significant which is opt by organizations in order to developed their sale to their
end users. Through this software Jasol Chemical Products is able to maintain proper record of
their employees' incentives report and their reporting as well as departure time.
According to views of Bélanger and Crossler, 2011, system acquisition method is the
database through which companies are able to receive data which are related to the their
performance or can be used in the future in order to provide best quality of goods and services to
their targeted customers. With the the help of this system Jasol Chemical Products is able to
record all relevant data or information and update them as well as per the requirement of
company. This system is different from traditional approach which imposed burden on them and
not beneficial as well.
System flowchart of the sales procedures for Jasol Chemical Products.
System flowcharts are stated with the procedure that how the information and data are
effectively flow in the overall department of the organization. The diagram of sales procedure
are able to define that how process can be flow in the organization how it can be all functions of
the firm are completed step by step (Choi, Lee and Yoo, 2010). With the help of this system they
are able to increased their sales and improve quality performance as well. On the basis of the
views of Galliers, 2014, information flow diagrams are manage overall work quality of company
and improve their performance as well. With the these diagrams companies are easily get their
performance in the systematic form and also try to find out their weak and strong points as well.
There must be flow chart is prepared by the staff members of Jasol Chemical Products for record
all relevant data and enhance work quality as well. Charts can be prepared by the workers which
is related to performance of organization.
Identify any control problems in the system.
According to the views of Oinas-Kukkonen, 2010, every organization have to face
various types of problems and conflicts which are arise with the premises and they have to take

corrective action in order to resolve them and provide best possible solution for these problems.
Members of Jasol Chemical Products are responsible to manage the system in the efficient
manner then they can able to increase sales and attain continuous growth of the companies.
Employees of this firm use their collective efforts in order to resolve their problems and provide
best possible solution to them which are beneficial for them to attain long as well as short goals
and objectives. Some issue which has been arises are related to the errors, inefficiency,
maintenance etc. Those issues are controllable in nature which can be easily resolved by them
and able to attain their target as well (Oinas-Kukkonen, Lyytinen and Yoo, 2010). If they
conflicts which are arises then they are able to enhance their current market presence and
improve their actual performance. Through continuously checking of information in database
then they can improve internal as well as external position of the firm.
PART 2
1. Development and adoption of the accounting software packages
According to the Polkowski (2013), accounting software companies are based on the
needs of the organisation so it is essential for the managers and leaders to analyse the needs of
the accounting. They have to make a proper analysis of the accounting systems which can help to
the company to make a better accounting process. Accounting software company Xero is
working on the high level and so it is essential for the managers and leaders to analyse the needs
organisation to transmit their accounting data to their accounts department.
As per the views of the Physica.Grewal (2011), different types of accounting software are
available like; Single entry, Mid market accounting etc.. So these accounting systems are based
on the use of the organisation and needs of them. As the Accounting software company Xero are
working on the higher level and they are having different teams so they are having need of the
Mid market accounting by which they can make proper accounting of the transactions.
2. The current market size
As per the view of the Grewal (2011), market size is related to the market in which a
company is dealing and making their business activities. Market size is relevant to the purchaser
which are having interested to buy products from the company. So the company which are
working in the market has to be use their market size and they have to make their production
accordingly.

According to the Shapiro and Varian (2013), Australian accounting software industry is
having a huge market to provide a service to companies which are having a need of accounting
system. This industry is providing more employment more than 115,557 people in the
accounting software manufacturing. More than 32570 companies are working in the accounting
software companies. It is having 2.6% annual growth in between the year 2012 to 2017. this
market is having $ 20 billion which shows the infinite potentials to make profits by the Xelo
accounting software which can help to them to make a appropriate profits by making their efforts
in it.
3. Identification of the leaders in the market and what gives them the competitive advantage
Companies which are working in the leading position and which are having potential to
make changes in to the market can be stated as a market leader. It is essential for a company to
attain the success in the market to make a standard in their business activities which they can use
as a standard. So they have to make an appropriate strategy to attain the position in the market.
As the Xero is working in the accounting software industry so they have to follow the market
leaders, many of the companies are working as a market leader like; Myob and Intuit. These are
the market leaders of the accounting industry. Myob is having a net profit more than 27 Billion
Dollar (Watson, Boudreau and Chen, 2010). Market leaders are those companies which are
having higher sales in the market and which are having a high rate of profits.
Market leaders are having potential to provide a standard to other lower level companies
which can help to them to use them as a standard and it can help to the company to increase their
workings and as well as to improve their profits and revenues.
4. Identification of the current challenges encountered by users of accounting software and
relevant recommendations
Many of the companies are using accounting software system which helps and supports
them to make business activities as per the accounting standards. It help to the company to
manage their data and transaction which can help to the company to ensure the success. As the
Xero is working in the accounting software industry so they are heaving different teams which
are working in the different areas of accounting system. It is essential for the company to make a
proper accounting of the particulars of cash inflow and cash outflow. Some of the problems are
here which are faced by the company in the accounting system.

Skilled people to use: It has a huge need of the skilled people which can handle the software to
input the data in it (Bélanger and Crossler, 2011).
Data loss: Some of the time software is having a problem of the data loss which can reduce it's
effectiveness for the company and as well as it can make a negative impact on the accounting.
So it is essential for the company to make a proper solutions on it so they have to provide
skills to their employees by which they can use the accounting system easily and to reduce the
risk of data loss, it is essential for the company to improve their data base of the system which
can help to the company to make a better accounting.
CONCLUSION
On the basis of above report it has been concluded that, organisation structures is having
impact on the overall performance of the company as well as of the employees. Through this
companies are able to met their set of target and goals as well. Most of the organization are opted
accounting management software for maintain transactions of the company and able to attain set
of target as well.

REFERENCES
Books and journals
Polkowski, L. ed., 2013.Rough sets in knowledge discovery 2: applications, case studies and
software systems(Vol. 19).
Physica.Grewal, M.S., 2011.Kalman filtering(pp. 705-708). Springer Berlin Heidelberg.
Shapiro, C. and Varian, H.R., 2013. Information rules: a strategic guide to the network economy.
Harvard Business Press.
Galliers, R.D. and Leidner, D.E., 2014. Strategic information management: challenges and
strategies in managing information systems. Routledge.
Watson, R.T., Boudreau, M.C. and Chen, A.J., 2010. Information systems and environmentally
sustainable development: energy informatics and new directions for the IS
community. MIS quarterly. pp.23-38.
Bélanger, F. and Crossler, R.E., 2011. Privacy in the digital age: a review of information privacy
research in information systems. MIS quarterly. 35(4). pp.1017-1042.
Gorla, N., Somers, T.M. and Wong, B., 2010. Organizational impact of system quality,
information quality, and service quality. The Journal of Strategic Information
Systems. 19(3). pp.207-228.
Oinas-Kukkonen, H., Lyytinen, K. and Yoo, Y., 2010. Social networks and information systems:
ongoing and future research streams.
Choi, S.Y., Lee, H. and Yoo, Y., 2010. The impact of information technology and transactive
memory systems on knowledge sharing, application, and team performance: a field
study. MIS quarterly. pp.855-870.
Majchrzak, A. and Malhotra, A., 2013. Towards an information systems perspective and research
agenda on crowdsourcing for innovation. The Journal of Strategic Information
Systems. 22(4). pp.257-268.
Jenkin, T.A., Webster, J. and McShane, L., 2011. An agenda for ‘Green’information technology
and systems research. Information and Organization. 21(1). pp.17-40.
Tallon, P.P. and Pinsonneault, A., 2011. Competing perspectives on the link between strategic
information technology alignment and organizational agility: insights from a mediation
model. Mis Quarterly. pp.463-486.
ONLINE
Strategic information system. 2017. [Online]. Available through.
<http://dictionary.cambridge.org/dictionary/english/strategic-information-system>.
[Assessed on 27th April 2017].