Analysis of Rainbow Illusion's Business Information Systems (HI5019)

This case study analyzes the business information system of Rainbow Illusion, a retail store selling ready-made female clothes. The report examines the company's strengths, including its distributed computing system, various transaction methods, and thorough invoice analysis. It also explores the advantages of these strengths, such as improved efficiency and customer satisfaction. The case study highlights the potential for fraud due to situational pressure and discusses the importance of securing business data. Furthermore, the report contrasts distributed and centralized computing systems, advocating for the implementation of a distributed system. The analysis covers transaction cycles, financial and management reporting, and e-commerce aspects, along with the inherent risks and security measures needed to prevent computer fraud, aligning with the requirements of the HI5019 Strategic Information Systems for Business and Enterprise unit.

Running Head: BUSINESS INFORMATION SYSTEM
Business Information System
Name of the University
Name of the Student
Author Note

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Executive Summary
The goal of the report is to analyse the strengths that can avoid the possible
problematic instances occurring in the store of Rainbow Illusion that sales readymade
female cloths. The store follows a chain process for the management of invoices also
several reviewing process is done that is later documented by the assistant manager by
reconciliation process. This report also differentiate between the distributed computing
system and the centralised computing system. The comparison shows that the
distributed system has several merits over the centralised system.

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Table of Contents
Introduction........................................................................................................................3
Strength of Rainbow illusion in controlling sales...............................................................3
Advantages of the strengths..............................................................................................5
Increase of Fraud by situational pressure.........................................................................7
Aim for installation of distributed system replacing the centralized system......................8
Conclusion.......................................................................................................................11
References.......................................................................................................................12

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Introduction
The report describes the illusion of an organization namely, Rainbow. Rainbow
provides their services worldwide and has approximately thirty outlets in South Wales
as well as Victoria. It is a collection of retail stores. The main services provided by them
is to provide readymade dress. The business mainly manufactures the dresses of
females and provide them quality dresses. The report focuses on the lack of their
business operations. The business are lacking with some business resources and some
operations which alternatively decreases the strength of the organization.
The report showcases two example of the business situations where they lack
their focus on the business operations and hence hampering the strength of the
organization. The report describes the fault that are done in their business processes.
The report also discusses the main reason behind implementing a distributed computer
systems instead of implementing a centralized computer system in various
organizations.
Strength of Rainbow illusion in controlling sales
The provided case study deals with the operations of the array of retail store
namely, Rainbow Illusion. The organization provides outfits for the female customers.
The whole purchase procedure is carried out by many departments as well as steps.
The main strengths of the concerned organization with respect to its operations,
marketing and sales infrastructure are as follows:
1. A brief introduction to the distributed system fetching the computational
purpose: The organizational section which deals with the processing operation of

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the Rainbow illusion is subdivided into many categories or subdivision such as
appropriate as well as processed choosing of items, invoice preparation and lastly
dispatching the identical items to the clients. All the process from manufacturing to
the delivery process are handled by numerous experts and representatives (Maia,
Alves and Leão 2013). All the representatives are allocated for their respective
expertise or skills and thus the management of the organization ruled that the
representative of one section cannot handle or interfere with other process of the
organization. The representatives should handle their own responsibilities. The
respective representative are assigned with some respective responsibilities and
they are not allowed to perform any operation in other departments of the
organization. Therefore, it can be concluded that Rainbow illusion is surrounded
with execution of distributed system while fetching the motive of the computation
operations. Each and every department contains individual representatives and
thus all allocated operation should be handled by themselves and should not be
interfered by other representatives (Adanur 2017). All the consecutive steps
maintain a proper chronology. Thus, it can also be stated that each and every
department of the organization contains identical roles and responsibilities. These
operations are accessible and can be tracked by the information associated with
the operational methods.
2. Various transaction methods for diverse systems of the organization: There
are numerous methods of payment associated with the organization. The
customer can choose various option to make a payment for their clothing outfit
purchase. The various methods of payment that can be chosen by the customers

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are: payment with the help of cheque, payment with the help of individual debit or
credit card, payment can also be done with the liquid cash and customers can
also make their payment through e-wallet (Tijani and Ilugbemi 2015). Each and
every transaction are documented by the organization and the transaction records
are loaded in the database of the organization. This documentation can be done
by four methods which abides the various transaction modes of the organization.
This allow the customers to make payment through various ways and helps them
to shop their outfits seamlessly.
3. Profound as well as thorough analysis of invoice at every process of the
shopping: When the customer chose their respective outfit the sale
representative prepare a manual invoice which helps the organization to know the
demand of the product in the market. When the sale representative completes his
or her manual invoice then whole invoice is sent or transferred to the cash
counter. The representative then validate the invoice and input all the order details
depending on the invoice made by the sale representative. These cross checking
method used in the organization ensures that the whole purchase procedure is
free of any type of errors and allow the management to complete the whole order
of the customers.
4. Transferring the order to the sales department: After the completion of the
proper analysis of the invoice the detailed order is sent to the sales department of
the organization. Initially the invoice is sent to the cash counter and then the
representative present at that time in the cash counter performs an analysis of the
prepared invoice and then he or she transferred all the input data to the sales

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department for further processes. In this step the sales representative also
validates the input data with the invoice which again validates the order and if any
error is found it is clarified immediately with the higher authority or the customer.
5. Appropriate maintaining the chain process: The whole purchase method is
linked in the form of a chain process. All the process are interlinked with each
other. The processes are executed depending on the priority provided by the
higher authority of the organization. The input data is distributed to various
departments of the organization to keep the track on the order.
6. Transaction record is united: This method or process deals with the accounting
as well as tracking the data gathered from transaction done each day. This
method plays an important role for the organization and thus needs to be
executed on the daily basis (Lee et al. 2013). The whole purchase methods are
executed or monitored or handled by the assistant manager who is in charge of
the retail. At the day end the assistant manager analyses the reconciliation
records every day and some remarks are given to every day’s transactions.
Advantages of Strengths
The identified strengths of the Rainbow Illusion helps them to operate their
business operation seamlessly. The sales department has the major responsibility to
successfully complete the whole process of purchase order. The first identified strength
is to implement distributed system for a better computation process of the business.
These distributed system helps the organization to breakdown the whole purchase
methods into some subdivision which helps the authority to complete the task without
any work load or pressure. People who are associated with each and every subdivision

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of the process are responsible to complete their roles ad duties and helps the
consecutive process to perform their roles and duties based on their analysis. Thus
each and every step should ensure some error free output. Thus employees should be
allocated in the role based on their expertise such that they can perform their operation
seamlessly and can produce error free output. In case if any error occurs in a
department it should be immediately detected and removed as soon as possible. The
error detection as well as resolve of the error should be done in a specified time frame
(Taminiau et al. 2014). The distributed system helps the organization by automating the
organization by decreasing the dependency factor on the representatives.
The second identified strength of the organization is to provide various options of
payment to the customers. A customer can purchase her outfit by various means of
payment like cheque, card, e-wallet and liquid cash. This allow them to track various
orders immediately. One method of payment can be a time consuming process for the
organization and it will require high employee strength which cannot be affordable by
the organization. Various mode of payment also act as an attractive medium for the
organization which attract customers and increases the sales of the organization. The
diverse mode of payment also help the organization authority to concentrate on their
core business operation rather to be concerned with the transaction all throughout the
time.
The third identified strength is the proper analysis of the transaction which adds
stability to the business systems. The stability is provided to every stages of the
purchase order. It also help the authority to analyse the order in details and also helps
them to provide live status of the order that was placed by their customers. Proper

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analysis helps to detect any type of error or misleading action that was introduced in
some stage of the transaction. The error proofing acts as a major role for the company.
Thus the company renders full assurance regarding the error free solutions in the whole
transaction process.
The fourth identified strength of the concerned organization is the maintenance of
the harmonised chain method throughout the whole transaction process. Appropriate
analysis of the processes should be done before dispatching any orders from the
organization. The level of authority and their respective responsibilities are directly
proportional to each other. The level of the authority is enhanced by developing their
individual responsibilities. This stage or process minimizes the probability of the error
occurrence.
The fifth identified strength of the organization is that the organization follows a
chain process for the purchase order where all the processes are interconnected with
each other and in each step the data of the previous step is validated and then the
stage operates it individual operation on the validated data. This decreases the
percentage of the error occurrence.
The last identified strength of the organization is that the organization document
the data of the whole process. This allow the business to keep the track of their
customers and also allow them recognize the old customers at their next purchase from
their store. The output of this step is the list of data gathered from the multiple steps of
the purchase order. This process of reconciliation deals with wiping out all the
confusions associated with the purchase order. It is difficult to keep a manual record for
every transaction associated with the Rainbow Illusion and hence keeping the record in

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the digital form is an efficient and effective step taken by the authority which helps them
to arrange and store huge amount of data in a rectified and secure way.

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Increasing Fraud due to the situational pressure
. The business of Rainbow illusion is supported many systems and data. These
data and the business system should be secured tightly such that they cannot be
misused by anyone. This can impact negatively to the business. The prime target of the
attacker is the information of the customers. They try to steal the credentials of a
customer and misuse them in various means. The primary strength of an organization is
to secure all the data. Security is a primary key for the business development. The main
focus of Rainbow illusion is to identify the vulnerable risk associated with the
organization. The scenarios of an organization depends on the professional and
personal nature of an individuals (Raza and Kilbourn 2017). The results of these type of
situation can arise to many forged activities which can hamper the data and reputation
of the organization. Such two forged activities based situation are as follows:
1. In the first scenario an employee faces a risk as well as faces some potential
threats due to some lawbreakers for the purpose of the customised interest. This
lead the employee to operate forged activity in the organization. This lead to take
harmful step against the organization. This impact negatively to the concerned
organization.
2. An employee can get sick at any time. They require immediate treatment for the
cure of their sickness and thus a heavy amount can be demanded from the
organization for the treatment.
The primary factors associated with the fraud in the organization are blackmailing
and threatening. These factors deviate the business operation in diverse direction
and the core business operation can be distorted. The threats and risk associated

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with the Rainbow Illusion can be of two types personal and professional. The main
motive of the forged activities is to destroy the business system or to misuse the
data related to the business of the Rainbow Illusion. These threats and blackmails
are always monitored by the competitors of the Rainbow illusion. The main
drawback of these type of forged activities from the organization perspective is that
when the forge activity is carried out successfully it is exposed to the public. Many
business firms witnessed various forged activities which distorted their business
operations. Thus, some countermeasures should be implemented in the
organization such that the risk and the threats can be mitigated or the effect of them
can be controlled immediately.
Reason behind implementing Distributed system rather than the
centralized one
Computing system can be distributed which contains numerous independent
computer machines. These machines are the constituents of the distributed computing
system. These distributed system appear as one from the user perspective. In case of
the distributed computing system there is the provision of variable resources as well as
operate the respective services for supporting the business operations. The operating
system is the core of the entire business of the Rainbow illusion. In distributed system
there is no interdependency of among the small computer systems (Garcia Lopez et al.
2015). The integration of the high speed network results in the interconnection of the
small computer systems. The interconnected systems required an interface for their
operation as well as they required a software which will fetch the provisions for multiple
operations

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Figure 1: Distributed Computing Systems
(Correll et al. 2014)
Many organization implement the distributed computing system rather than the
centralised one as because:
1. Redundancy and Fault tolerance: The distributed computer system comprise
of higher capability than the centralised one. In the given case study it is
mentioned that the whole business operation is not hampered even after the
rupture of a computer system. Thus, it can be concluded that the Rainbow
illusion also uses the distributed computing system instead of the centralised one
(Klauck et al. 2015). It can be ensured by reading the citation which states that
forty systems operating at a same time. The whole system is not hampered due
to the disorder of a single system in the organization.
2. Cost Effectiveness: The distributed system is more cost effective than the
centralised one. The implementing cost in case of the distributed system is less
than the centralised one. Moreover, the cost after the implementation that is the

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maintenance cost is also higher in case of the centralised computation. Thus,
implementation of the distributed system also helps the organization to achieve
more profit than in case of centralised computation.
3. Modularity and Scalability: The distributed system is more scalable than the
centralised computation system. The primary advantage of using the distributed
system in an organization is that it decreases the work load of the employees
and thus allow them to operate in an efficient way (Jordan 2013). The distributed
system also helps to determine the error in every steps associated with the
Rainbow illusion. The distributed system also increases the efficiency of the
organization.
Conclusion
Therefore, it can be concluded that implementation of the distributed system in
the organization is an effective and efficient decision taken by the Rainbow Illusion. The
facility of various payment mode provided to the customers is also a primary factor for
the development of the organization. All the chain processes involved in the Rainbow
illusion validates the data produced from the before processes. This helps them to
operate the business operation seamlessly. The report also discusses the various mode
of the payment option provided to the customers by the Rainbow illusion. The report
also raise the awareness regarding various threats to the concerned organization. The
report recommends the authority to determine the risk and threats immediately. It also
states that the organization should prepare some countermeasures to fight against type
of attacks faced by them.

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References
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Routledge.
Correll, N., Önal, Ç.D., Liang, H., Schoenfeld, E. and Rus, D., 2014. Soft autonomous
materials—using active elasticity and embedded distributed computation. In
Experimental Robotics (pp. 227-240). Springer, Berlin, Heidelberg.
Garcia Lopez, P., Montresor, A., Epema, D., Datta, A., Higashino, T., Iamnitchi, A.,
Barcellos, M., Felber, P. and Riviere, E., 2015. Edge-centric computing: Vision and
challenges. ACM SIGCOMM Computer Communication Review, 45(5), pp.37-42.
Jordan, M.I., 2013. On statistics, computation and scalability. Bernoulli, 19(4), pp.1378-
1390.
Klauck, H., Nanongkai, D., Pandurangan, G. and Robinson, P., 2015, January.
Distributed computation of large-scale graph problems. In Proceedings of the twenty-
sixth annual ACM-SIAM symposium on Discrete algorithms (pp. 391-410). Society for
Industrial and Applied Mathematics.
Lee, J., Muehle, M., May, N., Faerber, F., Sikka, V., Plattner, H., Krueger, J. and Grund,
M., 2013. High-Performance Transaction Processing in SAP HANA. IEEE Data Eng.
Bull., 36(2), pp.28-33.
Maia, L.C., Alves, A.C. and Leão, C.P., 2013. Sustainable work environment with lean
production in textile and clothing industry. International Journal of Industrial Engineering
and Management, 4(3), pp.183-190.
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planning in the South African clothing retail industry. Journal of Transport and Supply

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Chain Management, 11(1), pp.1-8.
Taminiau, T.H., Cramer, J., van der Sar, T., Dobrovitski, V.V. and Hanson, R., 2014.
Universal control and error correction in multi-qubit spin registers in diamond. Nature
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