Strategic Information Systems for Business: VMOTO Limited Report

This report provides a comprehensive analysis of strategic information systems for VMOTO Limited, a company involved in the manufacturing of electric scooters, petrol, and all-terrain vehicles. The report begins with an introduction to strategic information systems and then presents a background of VMOTO Limited, including its key business processes such as quality, process improvement, and change management. It identifies potential weak internal controls and associated risks, recommending control techniques like Management by Objective and Management Information Systems to mitigate these risks. The report outlines software features and functionalities, recommending Enterprise Resource Planning (ERP) to address the company's challenges. It then discusses the history of ERP, particularly in the modern manufacturing world, comparing and contrasting features of different ERP software packages. Finally, it identifies the most suitable ERP vendor and software package for VMOTO Limited, explaining the rationale behind the selection.

Strategic Information Systems
for Business and Enterprise

Table of Contents
INTRODUCTION...........................................................................................................................................3
MAIN BODY.................................................................................................................................................3
BACKGROUND OF THE SELECTED BUSINESS................................................................................................3
Brief discussion about VMOTO Limited...................................................................................................3
Discuss the key business processes for VMOTO Limited.........................................................................4
Evaluate the business process of your clients to identify potential weak internal controls and the risk
associated with these potential weak controls........................................................................................4
Recommend the control techniques that will reduce or eliminate these potential risks........................4
SYSTEM REQUIRES.......................................................................................................................................5
Outline the software features and functionalities that your client should consider supporting its
business activities....................................................................................................................................5
SOFTWARE SELECTION................................................................................................................................5
Discuss the history of ERP, particularly the history of ERP in the modern manufacturing world............5
Compare and contrast the features and functionalities of three ERP software packages offered by the
ERP vendors.............................................................................................................................................7
Identify the most suitable vendor and ERP software package for your client and explain why it is the
best option..............................................................................................................................................8
CONCLUSION...............................................................................................................................................9
REFERNCES................................................................................................................................................10

INTRODUCTION
A Strategic information system can be explained as the process which is mainly used by
the business world for the purpose of taking competitive advantage in the market. It is among the
process which is necessary because it allows the organization to perform better through which
goals can be accomplished easily in a very short time period. Here, mainly organization focuses
upon the information technology which can allow the entity to perform their task in more
effective manner where company will not have to suffer from any sort of issues or problem. In
context of the file, the chosen entity is VMOTO limited which is one of the scooter
manufacturing company and distribute its scooter to the different part of the world for attaining
the goals.
In order to understand about strategic information system, different question will be
addressed upon VMOTO. The major questions will be related with key processer for the client,
software feature and which can be helpful for the client in performing their task in a systematic
manner. Also, brief history of ERP will be explained and in the same manner, appropriate
software will be recommended to VMOTO so that they can accomplish their goals and target
within the specified time period.
MAIN BODY
BACKGROUND OF THE SELECTED BUSINESS
Brief discussion about VMOTO Limited
VMOTO limited is one of the companies which is dealing in manufacturing of electric scooters,
petrol and all terrain vehicles. The company was incorporated in the year 2001 and able to
deliver the services effectively in the market. The company is located in the Perth City where
they import their scooter from China. The revenue that company is currently generating is
around $47.1 Million which shows that company has been growing well in the market and even
it is able to provide the services which customers are willing from them. Company is currently
delivering its product to different part of the world due to which they are able to earn the benefit
and even they are able to attain its targets on specified time period (Rezvani, Dong and Khosravi,
2017). Although, company has been working in different field for attaining the targets but still, it

is necessary for them to bring some of the changes to their working style which includes latest
technologies. It is because working environment becomes easier and faster just because of it.
Discuss the key business processes for VMOTO Limited.
It is essential to understand that whenever any of the business entity perform its business activity,
they should be aware that how any of the business entity should perform their business activity
so that goals and target can be accomplished. There are different types of business processes
which VMOTO can use for performing well in the market such as Quality, process improvement
& change management, management responsibility, product development, employee
development and satisfaction and many more. All of these processes are quite crucial for the
business entity as it allows to accomplish the goals which company wants to attain (Kitsios and
Kamariotou, 2016). The major motive behind VMOTO Limited to use business processes is just
to improve their overall performance in the market which is quite important in current scenario.
Evaluate the business process of your clients to identify potential weak internal controls and the
risk associated with these potential weak controls.
Discussing about VMOTO Limited, they are among one of those organization which has
been performing well within the market but still company was facing the problem in attaining
their goals and target. The business process on which VMOTO limited focuses the most is
Quality, Process Improvement & Change management. It is among the most effective business
process which company can use for attaining its objective but still company has to face problem
in number of occasions. There is different process in which company gets involved for
performing their task but every time it is not possible for them to outperform for achieving goals.
In this respective situation, the potential weak internal control is that company is unable to
manage its day to day activity on a daily basis which sometimes create problem for the business
entity. There are different types of risk associated with it as company is not able to perform well
as per their requirement. Secondly, employee faces the problem to work on their potential. The
major reason behind this weak internal control is lack of technology where company must focus
through which effective results can be obtained easily in a very short time of durations.
Recommend the control techniques that will reduce or eliminate these potential risks.
There are different types of control technique which can effective for the purpose of reducing or
eliminating the potential risk or trouble from which company is suffering in current scenario.

Here, company has the option to use Management by Objective technique which can be effective
as it will directly emphasis on the key area through which company can attain its goals within the
specified time period. In addition, whenever any of this situation arises (Aldea, Iacob and
Quartel, 2018). Programming technique or Management Information system can be also used for
the purpose of obtaining the effective result. It is because whenever any of the entity faces any
sort of problem these are the two different controlling technique through which performance of
the company can be improved in an effective manner.
SYSTEM REQUIRES
Outline the software features and functionalities that your client should consider supporting its
business activities
VMOTO Limited is one of the fastest growing business in recent time period but still
company has started to struggle in recent time period. The main reason behind the occurrence of
all this problem is very simple as company is not able to grow as per their business and even,
they are unable to identify that major problem which are attached to it. It is necessary to
understand that whenever any of this problem arises upon the entity, some of the solutions must
be obtained so that performance can be enhanced (Amar and Romdhane, 2019). The major
reason due to which company is facing issue in current scenario for attaining its goals is very
simple as they are unable to manage their day to day activity which plays the most crucial role in
attaining the targets. Looking at the problem which company is facing in current scenario can be
resolved with the help of Enterprises Resource Planning. It is one of the most advanced software
which most of the organization uses and even in the same manner, VMOTO might also enjoys its
benefit through which goals can be accomplished easily.
SOFTWARE SELECTION
Discuss the history of ERP, particularly the history of ERP in the modern manufacturing world.
Enterprises Resource Planning (ERP) can be explained as the type of software which
mainly business entity uses for attaining the goal. It is necessary to understand that the types of
business activity which can be performed with the help of ERP is accounting, procurement,
project management, risk management and fulfilling all of the compliances which are essential
(Shao, 2019). Not only this but there are different types of additional task which can be

performed with the help of ERP such as it allows to plan the budget, prediction can be also done
easily, financial report can be prepared which is quite necessary for any of the entity to identify
about the performance of the company. In addition, it is among the software which is important
for the entity because it simply helps to eliminate the duplication of data or information which
can create problem for the entity.
The word ERP first invented in 1990 by Gartner, however its origins date back to 1969.
By when, the term referred as management and supervision of inventories with in manufacturing
industry. Software researchers have created systems to track stock, balances and progress
reporting. Even by 1970s, it has developed into some kind of manufacturing resources
preparation (MRP) method for arranging production methods. And in 1980s, MRP expanded to
incorporate several industrial methods, leading number of names it MRP-II or Manufacturing
Resource Planning. In 1990, such structures also grown across inventory management as well as
other operational characteristics to many other back-office roles such as finance and support
staff, providing a platform for ERP as we have come to understand it. Besides that, ERP means
for "organization," high-growth and mid - range businesses are already increasingly
implementing ERP systems. Operating system-as-a-Service (SaaS) methods was also started to
determine as cloud computing and it had also helped foster this growth. Cloud-based applications
not just to allow ERP apps more accessible, but it also make things easier to incorporate and
maintain such programs (Hartanto and Asmuni, 2017). Maybe more significantly, Cloud ERP
allows real-time monitoring and BI, allowing them much more attractive to managers and
workers requiring market presence. By the ends of 2015, it was identified that any of the
business which are performing their business activity according to ERP system is allowing them
to attract more number customer through which companies are able to attain their goals and
target in easiest manner. It was the main reason that organisation started to focus toward ERP as
it was allowing to find out the best possible solution through which goals can be accomplished.
The history of ERP in modern manufacturing world explains that any of the
manufacturing industry must be able to main their data and information as it allows to perform
any of the task according. It means that any of the which is not able to perform their part of work
as per the requirement then organisation will have to suffer. Here, the history of ERP explains
that before the introduction of software there were number of entities which were unable to

maintain their accounts on a daily basis. It is was the reason that at the end of financial year
company organisation has to suffer that whether they have performed according or not. But,
effective use of ERP system software has changed the working style of manufacturing company
as it provides them the proper knowledge that how any of the work needs to be performed.
Secondly, it is among the software which can provide the proper ways to the business about the
required material for conducting ant of the manufacturing related work. In short, the whole
concept of ERP system explains that if an entity is able to utilise the software in an effective
manner, then they can easily attain their targets without facing any of the problem (Hadiana,
2019). But the main thing which needs to be analysed by the businesses is that they should have
proper knowledge to use these kinds of operating system software on a daily basis.
Compare and contrast the features and functionalities of three ERP software packages offered by
the ERP vendors.
ERP software are among one of that system software which can allow the entity to
perform effectively through which goals can be accomplished. As discussed in week 9 and 10 it
was majorly focused upon functionalities and key elements of ERP which is quite effective in
understanding the whole concept in detail. It need to be understood that whenever any of the
entity tries to perform any of the business activity those should be performed in an specified
manner. On the other side, some of the main key elements of ERP system is human resources,
customer relationship management, supply chain management, inventory management and many
more. While talking about general functionalities of ERP system, it mainly uses computer
technology for performing any of the business activity where major focus is given towards
accounting, inventory control and human resources and many more. Overall ERP system allows
to take appropriate decision which are quite necessary for conducting the business activity in
competitive market. Below, there is discussion about some of the popular form of ERP software
packages that are mainly offered by ERP vendors.
SAP S/4HANA: It is among the most popular system software developed under ERP
system. Here, these types of software are mainly used by multinational or large business
developed where huge data or information need to store. Different types of intelligent
technologies have been used and even use of Artificial intelligence can seen in it (Shanks and et.
al., 2018). If any of the entity uses SAP S/4HANA, it means that they are giving additional

opportunity to themselves to perform any of the task in specified manner. It means that reporting
in it can be done very quickly, the performance of an organisation can be improved which is
quite necessary in current scenario. In addition, the use of SAP S/4HANA allows the entity to
improve productivity by reducing errors which are mainly performed by the business entity.
Sage Intacct: It is one of the advanced clouds based financial management and
accounting system software which can allow the organisation to collect all of necessary
information which are needed for attaining the goals. These types of ERP software are mainly
used within small and mid-sized business entity where maintaining record is equally important
for determining that how their organisation is performing in current scenario (Riku and
Setyohadi, 2017). There are number of other benefits in sage intacct as it simply able to
determine any of the errors that has been performed with accounting system. Also, all of the
records can be maintained for the long time period and even this data can be easily transferred
from one place to another in very effective manner.
Infor: It is the system software which is quite effective in the modern world where
businesses are evolving at a very high speed. These types of software are mainly helpful for the
company which are involved in the field of manufacturing and operation where number of
activities are required to be performed. It is among the software which easily allow to collect the
data which can play crucial role in performing any of the business activity at a greater platform.
Above mentioned three ERP software are totally different from each other. Here, it is
essential to understand one of the software is helpful for multinational organisation it can be
costly if it will be used by small entities. On the other side, there is saga Intacct which is
completely different from other one as it has been mainly designed for small and mid-sized
organisation where major focus is on performing the business activity. If main feature is that it
easily maintains the accounting information through which business decision can be taken easily
in a very short time period. At the end, there is Infor where this software is also different then
other one a. In short, all of this features can be used in different situation as per the requirement
of condition so that goals and target can be accomplished easily.

Identify the most suitable vendor and ERP software package for your client and explain why it is
the best option.
In the above question, different software package has been explained but VMOTO
Limited is one of the manufacturing company, it will be important for them to rely themselves
upon Infor for conducting day to day activity in manufacturing and operational department. This
software suits the most to client’s organization because this software can easily work on finding
facts and data which are important. It means that with help of proper research, company can
easily find out the way that how they can reduce overall expenses which is quite important for
attracting more number of customer s its main feature is to work upon manufacturing and
operational work (Kotusev and et. al., 2020). The competition with the market is quite high
where it is essential for any of the entity to come up with some of the extra ordinary plans and
idea through which goals can be accomplished. If in case VMOTO Limited faces any of the
problem in accounting field then they have the option to take the help of Sage Intacct. Else Infor
can be the suitable option as company will allow themselves to give tough competition to their
rivalry firms.
CONCLUSION
From the above discussion, it has been concluded that use of technology has been
increasing day by day within business world for the purpose of accomplishing the goals. In other
words, it is essential to understand for business entity that they should be able to bring changes in
their working style so that organisation can easily improve their performance which is quite
essential. The brief history Of ERP has helped to understand the concept along with its
importance for business organisation in attaining the goals. ERP provides number of benefits
such as day to day activity in business can be easily performed and future predication can be
done with the help of data analysis. In addition, it will allow to prepare budget which can provide
the way that how an organisation can accomplish their goals with available resources.

REFERNCES
Books & Journals
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6th International Conference on IT Convergence and Security (ICITCS) (pp. 1-5).
IEEE.
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Computing Workshop (EDOCW) (pp. 145-152). IEEE.
Shao, Z., 2019. Interaction effect of strategic leadership behaviors and organizational culture on
IS-Business strategic alignment and Enterprise Systems assimilation. International
Journal of Information Management, 44, pp.96-108.
Amar, N. C. B. and Romdhane, R. B., 2019. Organizational culture and information systems
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